As we all are aware that the TDS return process will consider as incomplete until the Valid TDS certificate has been issued by the deductor. Now if we focus on the word Valid TDS Certificate, it means Form 16/ Form 16A issued by authenticated authority. As on the current date the TRACES have the authorisation to issue valid TDS certificate. Today in this article we will discuss the in-depth procedure to download the Form 16A from TRACES website.

Procedure for downloading Form 16A from TRACES website:

Step 1: Login to TRACES website by entering the “User ID, Password ,TAN of the Deductor and the Verification Code”.

Step 2: Landing page will be displayed. Please check statement status under “Statement /Payment Tab” before raising the request for Form 16A. Request for Downloading Form 16A can only be Submitted when Statement Status is either Statement Processed with Default or Statement Processed without Default.

Step 3: Click on “Form 16A” available under “Download’s” tab.

Step 4: Deductor can request for “Form 16A” through “Search PAN download” or “Bulk PAN” downloads option.

Step 5: Authorized Persons details to be printed on Form 16A will appear on the screen , click on “Submit” to proceed further.

Step 6: Financial Year, Form type and Quarter for which KYC required will be auto populated. Enter Token Number of the Regular (Original) Statement only, corresponding to the Financial Year, Quarter and Form Type displayed . Enter CIN/ Valid PAN details pertaining to the Financial Year, Quarter and Form Type displayed on the screen on the basis of latest correction statement filed by you. Please DO NOT copy /paste the data. After providing correct KYC details, an authentication code will be generated, which is valid for same calendar day for same Financial Year, Form Type and Quarter.

Step 7: On successful submission of the request, a unique “Request number” will be generated, which can be used to Track the status of the request. Form 16A can only be downloaded if the status is “Available”, user needs to wait for 24- 48 hrs in case request is in “Submitted” status.

Step 8: Form 16A will be available in “Requested Download” tab, Deductor can check the status of Form 16A by using below mentioned options:

Step 9: Deductor can download Form 16A using “HTTP download” or “Download Manager option”.

 – HTTP Download is useful to download small files. It will directly download file for the user

 – Download Manager is useful to download large files and where internet bandwidth is slow.

Status for the Request submitted for Form 16A can be :

a) Submitted: Successful submission, Request in processing

b) Available: Form 16A available for Downloading

c) Disabled: Duplicate request submitted for downloading

d) Failed: User are advised to contact CPC(TDS)

e) Not Available: All PAN no. mentioned in the statement are Invalid

Step 10: In order to convert Form 16A into PDF, Deductor should download “Form 16A PDF Converter Utility 1.4 L”

Note: TRACES website is providing E- Tutorial for downloading Form 16A.

The link for your ready reference are as under –

a) Downloading of Form 16A – https://contents.tdscpc.gov.in/en/download-form16a-etutorial.html

b) Traces PDF Converter utility – https://contents.tdscpc.gov.in/en/traces-pdf-generation-utility-etutorial.html

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Disclaimer: The contents of this article are for information purposes only and does not constitute advice or a legal opinion and are personal views of the author. It is based upon relevant law and/or facts available at that point of time and prepared with due accuracy & reliability. Readers are requested to check and refer to relevant provisions of statute, latest judicial pronouncements, circulars, clarifications etc before acting on the basis of the above write up.  The possibility of other views on the subject matter cannot be ruled out. By the use of the said information, you agree that Author / TaxGuru is not responsible or liable in any manner for the authenticity, accuracy, completeness, errors or any kind of omissions in this piece of information for any action taken thereof. This is not any kind of advertisement or solicitation of work by a professional.

(Republished with Amendments by Team Taxguru)

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