Further, as you are aware that at the time of filing TDS statements, it is mandatory to quote the challan particulars through which TDS payments have been made. However, it is observed that:
To make the resolution process non-intrusive, CPC (TDS) proposes a new change at the time of submitting request for download of TDS Certificates (Forms 16/ 16A) for relevant period.
Actions to be taken: Following are key information to be noted in this regard:
a. You are requested to take appropriate action at the earliest for closure of the Short Payment defaults, to avoid any inconvenience in downloading of TDS Certificates.
b. The Online Correction facility of TRACES needs to be used for closure of the Short Payment default, available even without digital signature.
c. CPC(TDS) recommends to close the above default by tagging unconsumed challans, if available in CPC(TDS) system, through Online Correction.
d. Details of defaults will be provided during Online Correction process after logging into the web portal “TRACES”.
e. In case there is no available challan for consumption, the deductor is required to first deposit the due tax in the bank and then the same challan will be available for tagging in CPC(TDS) system after around 3-4 days of deposit.
f. Once the challan is suitably tagged and Online Correction is submitted to CPC(TDS), it shall process the statement, thereby rectifying the Short Payment default
g. The user will not be able to download TDS Certificates for the relevant TDS statement until closure of the above default. Source- CPC (TDS)