The Ministry of Corporate Affairs issued General Circular No. 09/2024 on September 19, 2024, clarifying the procedures for holding Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs) via Video Conference (VC) or Other Audio Visual Means (OAVM). This extension allows companies whose AGMs are due in 2024 or 2025 to conduct these meetings through VC or OAVM by September 30, 2025, as per earlier guidelines from General Circular No. 20/2020. However, this extension does not alter the statutory deadlines for holding AGMs, and companies failing to meet these timelines may face legal repercussions under the Companies Act, 2013. Additionally, the circular permits the holding of EGMs and the use of postal ballots under the previously established framework until the same deadline. All other conditions from previous circulars remain in effect.
General Circular No. 09/2024
File No. Policy-17/57/2021-CL-MCA
Government of India
Ministry of Corporate Affairs
5th Floor, ‘A’ Wing, Shastri Bhawan,
Dr. Rajendra Prasad Road, New Delhi 110001
Dated:19.09.2024
Subject: Clarification on holding of Annual General Meeting (AGM) and EGM through Video Conference (VC) or Other Audio Visual Means (OAVM) and passing of Ordinary and Special resolutions by the companies under the Companies Act, 2013 read with Rues made thereunder -Extension of timeline-reg.
Sir/Madam,
In continuation to this Ministry’s General Circular No. 20/2020 dated 05.05.2020, General Circular No. 02/2022 dated 05.05.2022, General Circular No. 10/2022 dated 28.12.2022 and General Circular No. 09/2023 dated 25.09.2023 after due examination, it has been decided to allow companies whose AGMs are due in the Year 2024 or 2025, to conduct their AGMs through VC or OAVM on or before 30th September, 2025 in accordance with the requirements laid down in Para 3 and Para 4 of the General Circular No. 20/2020 dated 05.05.2020.
2. However, it is hereby clarified that General Circular shall not be construed as conferring any extension of statutory time for holding of AGMs by the companies under the Companies Act, 2013 (the Act) and the companies which have not adhered to the relevant statutory timelines shall be liable to legal action under the appropriate provisions of the Act.
3. Further, in continuation to this Ministry’s General Circular No. 14/2020 dated 08.04.2020, General Circular No. 03/2022 dated 05.05.2022 , General Circular No. 11/2022 dated 28.12.2022 and General Circular No. 09/2023 dated 25.09.2023 and after due examination, it has also been decided to allow companies to conduct their EGMs through Video Conference (VC) or Other Audio Visual Means (OAVM) or transact items through postal ballot in accordance with framework provided in the aforesaid Circulars up to 30th September, 2025. All other requirements provided in the said Circulars shall remain unchanged.
4. This issues with the approval of the Competent Authority.
Yours faithfully,
(C.M. Karl Marx)
joint Director
Tel.: 011-2338-7263
Copy to:
1. e-Governance Section and Web Content officer to place the Circular on MCA Website.
2. Guard File.
