The Companies Act, 2013 (the Act) and the rules made there under  lays down that every Company incorporated under the Act has to maintain Statutory Registers (the Registers) and Records.

The Registers need to maintained and updated eventually and should be kept at the Registered Office of the Company. Some of the Registers are required to be kept open for inspection by Directors, Members, Creditors and by other persons. A Company is required to provide the extracts from the Registers, if demanded by Directors, Members, Creditors and by other persons on payment of specified fees.

List of Registers to be maintained by the Company

SR. NO. RELEVENT SECTION AND RULES FORM NO. REGISTER
1. Section 88 (1) and Rule 3 (1) of the Companies (Management and Administration) Rules, 2014 Form MGT-1 Register of Members
2. Section 88 (1) and Rule 4 of the Companies (Management and Administration) Rules, 2014 Form MGT-2 Register of Debenture holders
3. Section 88 (2) and Rule 6 of the Companies (Management and Administration) Rules, 2014 Index of Members and Debenture Holders
4. Section 88(4) and Rule 7 of the Companies (Management and Administration) Rules, 2014 Form MGT-3 Foreign Register of Members, Debenture holders, other security holders or beneficial owners residing outside India
5. Section 90(3) and Rule 5 of Companies (Significant Beneficial Owners) Rules, 2018 Form BEN-3 Register of significant beneficial owners
6. Section 46(3) of the Companies

Act, 2013 and rule 6(3)(a) the Companies (Share Capital and Debentures) Rules 2014

Form SH-2 Register of Renewed and Duplicate Share Certificate
7. Section 54 and Rule 8 (14) of the Companies (Share Capital and Debentures) Rules, 2014 Form SH-3 Register of Sweat Equity Shares
8. Section 62(1)(b) and Rule 12 (10) of the Companies (Share Capital and Debentures) Rules 2014 Form SH-6 Register of Employee Stock Options
9. Section 68 and Rule 17(12) of the Companies (Share Capital and Debentures) Rules, 2014 Form SH-10 Register of Shares or Securities which have been Bought Back
10. Section 73 and Rule 14 of the Companies (Acceptance of Deposits) Rules, 2014 Register of Deposits
11. Section 85 and Rule 7 of the Companies (Registration of Charges) Rules, 2014 Form CH-7 Register of Charges
12. Section 170(1) and Rule 17 of the Companies (Appointment and Qualification of Directors) Rules, 2014 Register of Directors and KMPs
13. Section 186 and Rule 12 of the Companies (Meeting of Board and its Powers) Rules, 2014 Form MBP-2 Register of Loans/Guarantee/Security and Acquisition by Company
14. Section 187 and Rule 14 of the Companies (Meeting of Board and its Powers) Rules, 2014 Form MBP-3 Register of Investments not held in its own name
15. Section 189 and Rule 16 of the Companies (Meeting of Board and its Powers) Rules, 2014 Form MBP-4 Register of Contracts or Arrangements in which Directors are interested

 Other records to be maintained:

1. Minutes of the Board Meetings/ General Meeting/Committee Meeting as per the section 118.

2. Proof of sending draft minutes of BM and its delivery as per the SS-1

3. Notice, Agenda and Notes on Agenda of the Board Meeting/Annual General Meeting/Extra Ordinary General Meeting

4. Proof of sending notice of BM and its delivery

5. Attendance Register/slip of Board/General Meeting

6. Special notices if any received by the company

7. Acknowledgement of receiving of notice

8. Shorter Notice Consent of the AGM/EGM

9. Various correspondence with the Auditors

10. Consent and Resignation Letters received from the KMP/Auditors

11. Forms filed with the Registrar of Companies

12. Documents on which the common seal of the company has been affixed

13. Advertisements published

14. Instruments of Transfer

15. Representation letters

16. Circular resolutions

17. DPT-1 for Circular or circular in the form advertisement inviting deposit as per section 73

18. DIR-2 for Consent from the director to act as director as per section 152

19. DIR-8 for notice as per section 164

20. MBP-1 for disclosure as per section 184

21. Other documents, forms, certificates etc. under the Companies Act, 2013.

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Qualification: CS
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Location: Gurgaon, Haryana, IN
Member Since: 15 Sep 2017 | Total Posts: 20
I have wide exposure of Company Secretarial functions and experience in handling Legal, Secretarial and Corporate matters. Contact at kumarbraj7@gmail.com for any Corporate Law query and assistance. View Full Profile

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