As per Section 153 of the companies Act 2013, everyone who intending to be appointed as director of a company shall make an Application electronically for allotment of a Director Identification Number (DIN). The DIN Form is available on MyMCA portal i.e. Form DIR-3. The form has to be filled online and submitted for DIN allocation.

Process for obtaining Director Identification number (DIN):-

1. Hold board meeting

2. Pass board Resolution

3. The applicant shall download Form DIR-3 from the portal, fill in the required particulars sought and attach the following documents as attachments along with Form DIR-3:-

  • Photograph
  • Proof of identity(Self Attested and along with sign and seal of existing director of a company)
  • Proof of residence (Self Attested and along with sign and seal of existing director of a company)
  • Board resolution considering the candidature and authorization of Board for proposal of the name of person for application of allotment of Director Identification Number.
  • Authorization cum consent letter for appointment as director of the company along with application of Director Identification Number (DIN).

Form DIR-3 shall be signed and submitted electronically by the applicant using his or her own Digital signature certificate and shall be verified digitally by a company secretary in full time employment of the company or by the managing director or director or CEO or CFO of the company in which the applicant is intended to be appointed as director in an existing company

Format of Board Resolution and Authorization cum consent letter:-

Format of Board Resolution for application of allotment of Director Identification Number (DIN)

 To consider the candidature and authorize the board for proposal of the name of Shri ————— S/o Shri —— for application of allotment of Director Identification Number (DIN):-

The Chairman informed to the Board regarding provisions of Sections 153 and 154 read with Rule No. 9 of the Companies (Appointment and Qualifications of Directors) Rules, 2014 and other applicable provisions, if any, of the Companies Act, 2013 (“the Act”), (including any statutory modifications or re-enactment(s) thereof for the time being in force), and thereafter added that the Company has received a candidature for the post of appointment as director of the company.

The Chairman further narrated that pursuant to the provisions and insertion of Sub-Clause (iiia) in clause (a) of Sub-Rule 3 of Rule 9 of the Companies (Appointment and Qualifications of Directors) Rules, 2014 which mandates the requirement of board resolution by the appointing company (existing company) to propose the application for allotment of Director Identification Number (DIN) of the person proposed to be appointed as director of the Company. The Board after deliberation on the matter passed the following resolutions:

“RESOLVED FURTHER THAT taking into consideration the above facts and narration as discussed by the Board and the application received from Shri ———– dated ——- for the Candidature of the Director of the Company, approval of the Board be and is hereby accorded to process the said application for obtaining the DIN of the candidate for appointment as Director in the Company.

“FURTHER RESOLVED THAT any director of the Company be and is hereby authorized to do all such acts, deeds, filing of e-forms, verification of documents, identification of signatures and things which are necessary to make an application for allotment of Director Identification Number (DIN) of Shri ——- who has proposed his candidature for the appointment as a director of the company to the concerned authority.”

*****

Authorization cum consent letter for appointment as director of the company along with application of Director Identification Number (DIN)

(on the letter head of Director)

AUTHORIZATION CUM CONSENT LETTER

Date:,

To,

 M/s ABC PRIVATE LIMITED

Regd. Office Address:-

 Subject: Authorization cum consent letter for appointment as director of the company along with application of Director Identification Number (DIN).

Respected Sir,

I, ——– S/o Shri —– residing at ——————- hereby give my candidature for my appointment as director of the company namely M/s “ABC PRIVATE LIMITED. I, confirm that I have not incurred any disqualification under Section 164(2) of the Companies Act 2013 in any of companies, in the previous financial year, and that I, at present, stand free from any disqualification from being a director. I also further declare that I had not been appointed as director in any company and further, as per section 154 of the Companies Act, 2013 no person can be appointed as director of the company unless he has been allotted the Director Identification Number (DIN).

I am not convicted of any offence in connection with the promotion, formation or management of any company and also have not been found guilty of any fraud or misfeasance or of any breach of duty to the company under this Act.

I, further give my consent to the above mentioned company to kindly process my application for allotment of DIN for the appointment as a Director in the company.

Yours Sincerely,

 NAME_____

 S/o Shri ________

Address:-

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2 Comments

  1. Padmanabh says:

    (1) The title reads as “Format of Board Resolution’;
    it is noted that before the text of the Board Resolution, preamble to the Board Resolution is also included. In view of that would it be better to describe the matter as ‘an extract of the Minutes of the Board Meeting’?
    (2) it is noted that the text of the Board Resolution begins with “RESOLVED FURTHER THAT…”
    Please consider if the Text of the Board Resolution should begin with “RESOLVED THAT…” ;

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