NOTICE
Notice is hereby given that the Seventh Annual General Meeting of the Members of the Company will be held at the Registered Office of the Company at Unit 602A, ……………………….., India on Monday, 24th September, 2018 at 10.00 hours, to transact the following business:
ORDINARY BUSINESS
To consider and if thought fit to pass, the following as Ordinary Resolutions:
1. To consider, approve and adopt the Audited Financial Statements of the Company comprising the Balance Sheet as on March 31, 2018, Statement of Profit & Loss and Cash Flow Statement and Notes thereto for the financial year ended on March 31, 2018 together with the Report of the Board of Directors and Auditors’ thereon.
2. To take note of the appointment of M/S. K.B. CHANDNA & CO., CHARTERED ACCOUNTANTS (FIRM REGISTRATION NUMBER 000862N), who were appointed as the Statutory Auditors of the Company for a period of four years in the 31st Annual General Meeting of the Company held on 30th September, 2015, to hold their office from the conclusion of the 31st Annual General Meeting till the conclusion of 35th Annual General Meeting (upto the Financial Year ending 2019).
By the order of the Board
(Kevin Charles Woody)
Director
DIN: …………….
(Stephen Craig Montague)
Director
DIN: …………..

Date: 20th August’2018
Place: ……….

NOTES FOR MEMBERS’ ATTENTION:

1. A member entitled to attend and vote at the Annual General Meeting (the “Meeting”) is entitled to appoint a proxy to attend and vote on a poll instead of himself and the proxy need not be a member of the Company. The instrument appointing the proxy should, however, be deposited at the registered office of the Company not less than forty-eight hours before the commencement of the Meeting.
A person can act as a proxy on behalf of members not exceeding fifty and holding in the aggregate not more than ten percent of the total share capital of the Company carrying voting rights. A member holding more than ten percent of the total share capital of the Company carrying voting rights may appoint a single person as proxy and such person shall not act as a proxy for any other person or shareholder.
2. The Register of Directors and their shareholding, maintained u/s 170 of the Companies Act, 2013 and Register of Contracts or Arrangements in which Directors are interested maintained u/s 189 of the Companies Act, 2013 and all other documents referred to in the notice and explanatory statement, will be available for inspection by the members of the Company at Registered office of the Company during business hours 10:00 A.M. to 06:00 P.M. (except Saturday and Sunday) up to the date of Annual General Meeting and will also be available during the Annual General Meeting.
3. During the period beginning 24 hours before the time fixed for the commencement of the meeting and ending with the conclusion of the meeting, a member would be entitled to inspect the proxies lodged at any time during the business hours of the Company, provided that not less than three days of notice in writing is given to the Company.
4. A Route Map along with Prominent Landmark for easy location to reach the venue of Annual General Meeting is annexed with the notice of Annual General Meeting.
5. Members/divroxies attending the meeting are requested to bring their duly filled admission/ attendance slips sent along with the notice of annual general meeting at the meeting.
6. Corporate members intending to send their authorised representatives to attend the meeting are advised to send a duly certified copy of the Board Resolution authorizing their representative to attend and vote at the meeting

By the order of the Board

(Kevin Charles Woody)
Director
DIN: …………….
(Stephen Craig Montague)
Director
DIN: …………..

Date: 20th August’2018
Place: …………..

Form No. MGT-11
Proxy form
[Pursuant to section 105(6) of the Companies Act, 2013 and rule 19(3) of the Companies
(Management and Administration) Rules, 2014]

CIN: ……………….
Name of the company: ………………
Registered office:…………………

Name of the member (s) :
Registered address :
E-mail Id:
Folio No/ Client Id :
DP ID :

I/We, being the member (s) of …………. shares of the above named company, hereby appoint

1. Name : ……………………
Address :
E-mail Id :
Signature :……………., or failing him

2. Name : ……………………
Address:
E-mail Id :
Signature:……………., or failing him

3. Name : ……………………
Address:
E-mail Id:
Signature:…………….

as my/our proxy to attend and vote (on a poll) for me/us and on my/our behalf at the Annual general meeting of the company, to be held on the …………. at Registered office of the Company at ……………….. and at any adjournment thereof in respect of such resolutions as are indicated below:
Resolution No. Description of Resolutions For Against
Ordinary Business
 

1

To adopt Audited Standalone and Consolidated Financial Statements for the Financial Year ended March 31,2018
2 To take note of the appointment ………..as the statutory Auditors of the Company

Signed this…… day of……… 20….

AFFIX REVENUE STAMP OF. 0.15 PAISE

Signature of shareholder

Signature of Proxy holder(s)

 

 

Note: This form of proxy in order to be effective should be duly completed and deposited at the Registered Office of the Company, not less than 48 hours before the commencement of the Meeting.
ATTENDANCE SLIP
……….. INDIA PRIVATE LIMITED
CIN: U701……….TC018255
Reg Office: 2E/22,…………., NEW DELHI-11………
……..Annual General Meeting, …….., 2018

Registered Folio No. / DP ID No. Client ID No.

Number of Shares held

I certify that I am a member / proxy for the member(s) of the Company.

I hereby record my presence at the 33rd Annual General Meeting of the Company being held on Fr…………. September, 2018, at 05.00 P.M. at the Registered office of the Company at 2E/22, Jhandewalan Extention, New Delhi-110055………………….

………………………………….
Name of the Member / Proxy

………………………………….
Signature of the Member / Proxy

Note: Please fill up this attendance slip and hand it over at the entrance of the meeting hall.

Author Bio

Qualification: CS
Company: YOGESH GUPTA & ASSOCIATES
Location: Gurugram, Haryana, IN
Member Since: 17 Jul 2018 | Total Posts: 39
CS YOGESH GUPTA is founder of Yogesh Gupta & Associates, Company Secretaries & Co- founder of IURIS Consultants LLP & E & A Consultants LLP and Corporate & IPR Law Professionals. He is a Commerce Graduate and an Associate Member of the Institute of Company Secretaries of India ( View Full Profile

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7 Comments

  1. Mrinal says:

    Sir, with latest amendment are we still to write about CA appointment in agm for FY 17-18? Can we ignore the same?

    Also there was amendment u/s 185. Are we not to regularise the same?

    1. csyogesh12 says:

      Dear Mrinal,

      We can ignore the same but i have mentioned because at the time of appointment resolution was passed to appoint him at every agm subject to ratification but due to amendment there is no requirement?? So, question arise whether resolution has no effect?? So i just wrote that.

    1. csyogesh12 says:

      Ma’am as per notification dated 7th August,2018. Ratification of auditor was not mandatory. To align with this notification & in compliance with earlier resolution passed for auditors appointment.. we have taken the note for appointment of auditor. From next agm we will not take the note as it is taken in this year AGM. Ma’am question should be asked in polite manner & dont make it a laughing matter. it is your fault if you have not gone through the updated provisions.

      1. trupti says:

        First of all that was not a question & even dnt intend to be impolite, pl be informed that we don’t “take note” in AGM agenda’s. Mention the same in Directors report under Statutory Auditor segment. [Pl consider this as a “POLITE” communication].

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