Brief Note of IEPF Forms or Step wise checklist of IEPF form

Every Company which has any *unclaimed amount shall file e-form IEPF-2 within 60 days of Annual General Meeting with Ministry of Corporate of Affairs mentioning unclaimed and unpaid amounts separately for each of the previous seven financial years (number could be zero for other financial years except for which the amount remains unclaimed).

*unclaimed amount means any of the following:

  • Amount in the unpaid dividend accounts of companies;
  • of Underlying Shares for the Amount in the unpaid dividend accounts of companies;
  • Amount refunded by the Company from the unpaid dividend account during the year;
  • The amount received an application in a fictitious name to a company for acquiring, or; subscribing for, its securities and multiple applications (Refer Section 38(4) of the Act).
  • Amount of application moneys received and due for refund;
  • Amount of matured deposits;
  • Amount refunded by the Company from the matured deposits during the year;
  • Amount of matured debentures;
  • Amount refunded by the Company from the matured debentures during the year;
  • Interest accrued on the amount of application moneys received and due for refund;
  • Interest accrued on the amount of matured debentures;
  • Sale proceeds of fractional shares arising out of issuance of bonus shares, merger and amalgamation;
  • Redemption amount of preference shares;

Every Company which has any unclaimed amount and has completed seven years from the date of unclaimed amount shall file the e forms (except IEPF-2 as it should be filed if there is any unclaimed amount  no need to complete 7 years ) mentioned in the Investor Education and Protection Fund Authority (Accounting, Audit, Transfer and Refund) Rules, 2016. Description of other IEPF forms are as follows :

E-Forms Particulars Timelines
IEPF-1 Any amount (Unclaimed amount) required to be credited by the companies to the Fund (IEPF) as after the completion of 7 years shall be remitted online along with a Statement in Form No. IEPF 1. Within a period of thirty days of such amounts becoming due to be credited to the Fund.

Steps to Upload e form IEPF-1 along with amount to be deposited in IEPF

♦ File e form IEFP-1 by entering requisite particulars

♦ Enter the SRN of IEPF-1  in the miscellaneous fees under the head IEPF and also enter amount which is to be credited in IEPF

♦ Then click pay fee now

IEPF-1A The companies which have transferred any amount referred to in clauses (a) to (d) of sub-section (2) of section 205C of the Companies Act, 1956 (1 of 1956) {Section 125(2) of Companies Act, 2013} to Investor Education and Protection Fund or Central Government, but have not filed the statement or have filed the statement in any format other than in excel template, as required under sub-rule (1) of rule 5, shall submit details mentioned in sub-rule (1) of rule 5 in Form No. IEPF – 1A along with excel template. On or before 31.12.2019
IEPF-4 When shares are due to be transferred to the fund

♦ the Company shall inform the depository by way of corporate action, where the shareholders have their accounts for transfer in favour of the Authority.

♦ on receipt of such intimation, the depository shall effect the transfer of shares in favour of DEMAT account of the Authority

Within 30 days from informing Depository.

Copy of the public notice (Rule 6(3)(a) of Investor Education and Protection Fund Authority (Accounting, Audit, Transfer and Refund) Rules, 2016 which was published three months before the due date of transfer of shares needs to be attached in IEPF-4.

IEPF-3 The company/bank which is required to transfer the shares and/or the dividend thereon to IEPF account under section 125. Due to the order of court or Tribunal or any statutory authority, if the company does not transfer the amount/ shares then all such details shall be filed by the company/ bank shall report in IEPF-3 within 30 days of end of financial year
IEPF-7 Details of the amount transferred to bank account of the fund such as:

♦ Dividend on shares transferred to IEPF

♦ Proceeds realized on delisting of companies with respect to shares transferred to IEPF

♦ Proceeds realized on winding up of companies with respect to shares transferred to IEPF

♦ others

Within thirty days of transferring the amount
IEPF-5 IEPF-5 to be filed by the shareholder not by the company.

Shareholders whose shares, unclaimed dividend, matured deposits, matured debentures, application money due for refund, or interest thereon, sale proceeds of fractional shares, redemption proceeds of preference shares etc has been transferred to the Fund

N.A

Complete procedure is mentioned in rule 7 Investor Education and Protection Fund Authority (Accounting, Audit, Transfer and Refund) Rules, 2016.

IEPF-2 Every company which is required to credit amounts or shares to the fund or has deposited the amount or transferred the shares to the Fund shall nominate a Nodal Officer, who shall either be a Director or Chief financial Officer or Company Secretary of the company, for the purposes of verification of claims and coordination with Investor Education and Protection Fund Authority on or before 29th August, 2019
IEPF-2 In case of changes of Nodal Officer File within IEPF-2 within 7 days of such change along with Board Resolution

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Name: Prashant
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Location: Delhi, New Delhi, IN
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