RFD– 01 : a step-by-step guide to claim refund of excess balance in Electronic Cash Ledger of GST Portal

There can be a lot of mistakes while creating GST challan for making GST Payment, it may be due to confusion, deadlines pressure or due to wrong interpretation of the columns while creating challan, this results into temporary blockage of funds in the Electronic Cash Ledger & a war between us and clients. I’m one among the suffered, by wrong interpretation of late fee as a penalty while creating challan and end up with blockage of funds in Cash ledger since September,2017.

But, by the initiative of GSTN there are no more hassles, we can get refund of the balance reflecting in Electronic Cash Ledger by filing a simple Online application for refund viz., RFD-01 within minutes.

In  this article I made an attempt to explain step-by-step guide for filing RFD-01 with pictures wherever necessary by following simple steps, hope you will enjoy it.

Please note that, the excess GST paid can be claimed as a refund within 2 years from the date of payment. This means that if excess GST is paid in the month of January 2018, GST refund application RFD-01 can be submitted till January 2020 only.

Here is a step by step Guide to File RFD – 01 on GST Portal:

Step 1: Login to GST Portal at www.gst.gov.in with  your login credentials

Dashboard

Step 2: Click on Services tab > Refunds > Application for Refund

Step 3: Select the top most option naming Refund of Excess Balance in Electronic Cash Ledger and click on ‘CREATE’

Step 4: Once you click on ‘CREATE’, a screen will appear reflecting all balances in the Electronic Cash Ledger

Enter values of the refund to be claimed in the ‘Refund Claimed’ table subject to maximum available balance in Cash ledger showing above the Refund Claimed table

Step 5: Select the Bank Account from the drop-down list, if you wish to get refund in bank account other than appearing in drop-down list, file non-core amendment registration and add new bank details and click on ‘SAVE’ and then PROCEED.


Step 6: Click on the checkbox and Select the name fo the ‘Authorized Signatory’ from the drop-down list and click on ‘SUBMIT WITH DSC’ or ‘SUBMIT WITH EVC’ as per your availability.

Enter the EVC sent on your registered mobile number and email to submit the form RFD-01

Once RFD-01 is submitted Refund ARN Receipt is generated in PDF format as shown below

Refund ARN Receipt

> Submit Refund ARN receipt along with copy of your GST registration certificate to your Jurisdictional GST Office,after inspection by a GST officer refund will be credited to the bank account.

> You can also track your status of submitted RFD-01 application by going to

Services tab > Refunds > Track application status > enter ARN number and click on search.

As of now GSTN not specified any time limit for processing of Refund application RFD-01 but generally application will be processed and amount will be credited into bank account within Thirty (30) days but soon CBEC will cut-short this time limit for processing  refund application and hope going forward GSTN will process refund applications  instantly like how E-commerce sites were doing.

Please  share your  feedback  in the comments section or on whatsapp @ +91 7569989230 or on mail  cavinayreddy@icai.org

Author Bio

Qualification: Student - CA/CS/CMA
Company: N/A
Location: Hyderabad, Telangana, IN
Member Since: 16 Oct 2017 | Total Posts: 6
Author, Article Assistant, Paper Presenter, IPCC by qualification, Researcher by passion, Youtuber. I am B Vinay Reddy, Student of ICAI since 2015. Currently, I’m working as an Article Assistant in Hyderabad, India. With a high positive spirit & loves exploring various things and inter View Full Profile

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11 responses to “GST: How to claim refund of excess balance in Cash Ledger?”

  1. Narayan says:

    Sir,
    We have CGST & SGST Refund.. can you suggest me to which jurisdiction i suppose to submit the refund ARN receipt . I.e State jurisdiction or central jurisdiction..?

  2. Mansha says:

    I have filed refund application with the bank account which i have closed. So please tell me where will my refund go.

  3. Chandrashekhar singh says:

    Is it necessary to submit the ARN and copy of GST registration certificate by hand. Can’t we send it via post or email. And do we need to carry POA with us

  4. Inderjit says:

    I have been trying to claim refund of Excess Balance in Electronic Cash Ledger-[GST RFD-01 A] but getting the error “System Failure”. The error appears when I “Submit with EVC”.

    I tried through different browsers, ISP’s and at different times but still the error is there.

    Despite several complaints to helpdesk@gst,gov.in and on their helpdesk telephone number 0120-4888999, their has been no action.

    After closure of helpdesk@gst,gov.in, I have filed complaint on their portal also.

    I have tweeted to GSTIN tech, Mr. Adhia, Mr. Jaitley and many more. Even visited my Jurisdiction office.

    No resolution.

  5. Prasad says:

    Gst jurisdiction name not available in gst certificate..

    So how to find gsT jurisdiction

    • B Vinay Reddy says:

      Dear Mr.Prasad sir,
      One if the easiest way to find Jurisdiction office name is login in to gst portal and on the very right side you will find view my profile
      Click on that, there you will find your Jurisdiction name and search in Google maps for complete address

      Thanks
      B Vinay Reddy
      Author
      ?7569989230

  6. Mandeep singh says:

    Very helping article vinay. Please also make articles on other GST topics also bro

  7. CA says:

    We have applied as above 2 months ago. But no amount yet received…. Cash ledger debited on the spot…. Any remedy ???

    • B Vinay Reddy says:

      Dear Sir,
      Please submit ARN Refund Receipt to your Jurisdiction office for further processing
      You can also file a complaint with GST self help portal with the ARN number
      Generally it will take 30days for refund to be credited into bank account

      Yours
      B Vinay Reddy
      Author
      Article Assistant
      Hyderabad
      ?7569989230

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