As we all know that when we file TDS return of salary i.e. Form 24Q, we are always have a confusion as to now how to get Form 16 (Part A and Part B) both together? How we can apply for the same? Hence today I am covering this so that enlighten you all with this concept and the relevant procedure.
Note: If Deductor wants Form 16Part-B through TRACES website and he filed 24Q annexure-ll before 12th May 2019 in that case Deductor need to file revision (in deductee details) in new format so that he can download the same through TRACES.
Step 1: Login to TRACES website by entering the “User ID, Password ,TAN of the Deductor and the Verification Code”.
Step 2: Landing page will be displayed. Please check statement status under “Statement /Payment Tab ” before raising the request for Form 16 . Request for Downloading Form 16 can only be submitted when Statement Status is either “Statement Processed with Default” or “Statement Processed without Default”.
Step 3: Click on “Form 16” available under “Downloads” tab.
Step 4: Deductor can request for “Form 16” through “Search PAN download” or “Bulk PAN” downloads option.
Step 5: Authorized Persons details to be printed on Form 16 will appear on the screen , click on “Submit” to proceed further.
Step 6: Financial Year, Form type and Quarter for which KYC required will be auto populated. Enter Token Number of the Regular (Original) Statement only, corresponding to the Financial Year, Quarter and Form Type displayed . Enter CIN/ Valid PAN details pertaining to the Financial Year, Quarter and Form Type displayed on the screen on the basis of latest correction statement filed by you. Please DO NOT copy /paste the data.
After providing correct KYC details, an authentication code will be generated, which is valid for same calendar day for same Financial Year, Form Type and Quarter.
Step 7: On successful submission of the request, two unique “Request numbers” will be generated for Form 16 (Part A and Part B), which can be used to Track the status of the request. Form 16 can only be downloaded if the status is “Available”, user needs to wait for 24- 48 hrs incase request is in “Submitted” status .
Step 8: Form 16 will be available in “Requested Download” tab, Deductor can check the status of Form 16 by using below mentioned options:
Step 9: Deductor can download Form 16 using “HTTP download” option. Status for the Request submitted for Form 16 can be :
a) Submitted: Successful submission, Request in processing.
b) Available: Form 16 available for Downloading.
c) Disabled: Duplicate request submitted for downloading.
d) Failed: User are advised to contact CPC(TDS)
e) Not Available:
(i) All PAN no. mentioned in the statement are Invalid.
(ii) No Deductee records are present in the statement .
Step 10: In order to convert Form 16 (Part A) into PDF, Deductor should download “Form 16 PDF Converter Utility 1.4 L”
Step 11: In order to convert Form 16 (Part B) into PDF, Deductor should download “Form 16 PDF Converter Utility 1.1 L”
It is the certificate of deduction of tax at source by any person in accordance with Chapter XVII-B of IT Act.
Form 16 is issued on deduction of tax by the employer on behalf of the employee under section 192 of IT Act, 1961.
Form 16A is issued if the deduction of tax is under any other provision of Chapter XVII-B of IT Act.
These certificates provide details of TDS / TCS for various transactions between deductor and deductee. It is mandatory to issue these certificates to Tax Payers u/s 203 of IT Act, 1961.
Form 16 / 16A are issued as per the provisions of Rule 31(1).
These forms shall be generated by TDS CPC on processing the quarterly TDS / TCS statements filed by deductor. Deductor will have to raise a request for the same on TRACES. Deductor shall have the option to digitally sign the certificates.
|Sr. No.||Form||Periodicity||Due Date|
|1||16||Annual||By 31st day of May of the financial year immediately following the financial year in which the income was paid and tax deducted|
|2||16A||Quarterly||Within fifteen days from the due date for furnishing the statement of tax deducted at source under rule 31A|
The certificates shall be generated in PDF format, therefore they are not editable. Deductor is thereby not permitted to make changes these certificates. If any error is identified in the certificate, deductor will have to file a correction statement for the same.
Login to TRACES as deductor and submit download request for Form 16 / 16A under ‘Downloads’ tab. File will be available under ‘Requested Downloads’ in ‘Downloads’ tab.
Text file will be provided containing details of all requested PANs. User must convert this text file to PDF using ‘TRACES PDF Generation Utility’. This utility will convert the text file into individual PDFs for each PAN. Deductor can also opt to digitally sign the PDFs while converting.
The password for opening Form 16 / 16A will be your TAN in capital letters, i.e., AAAA11111A.
Details of Authorised Person can be changed by accessing ‘Profile’ in TRACES.
Date of processing will appear on the top and date of generation of Form 16 / 16A will appear at the bottom of Form 16 /16A.
Address details can be changed by accessing ‘Profile’ in TRACES.
No. It cannot be changed on TRACES.
The details available are as below:
It is the duty of every person deducting tax to issue a TDS certificate. In spite of your request, if you are denied the certificate then there is a chance that the tax deducted has not been deposited by the deductor to the government account. Please inform the department (PRO or TDS section) which will then do the needful.
Yes. The claim can be made in your return. Department, however, will raise a demand which will not be enforced on you but on your employer.
The ultimate responsibility to pay tax rests on the person who has earned income. If the employee deposits such tax then the employer will be liable for interest and penalty for failure to deduct tax.
Form 16 is a certificate of TDS and in your case it will not apply. However your employer must issue a salary statement.
The bank will issue Form 16.
Republished with Amendments