Due to various changes in the E-invoice mechanism and as per latest amendment in Rule 138 of CGST Rule. There will be a significant change in the process of generation and validation of e-waybill. W.e.f 01st January 2021. Few of the changes are as follows

The Direct E-Waybill generation through Web/Offline/API will be blocked w.e.f 01st January 2021 for the taxpayers who are generating IRN. The eway bill in respect of those invoices for which IRN is required need to be generated from e-invoice portal.  Eway bill for the Invoices having IRN number need to be generated using IRN as reference.

1. Person Eligible :

At present These Two categories of registered persons are covered under E-invoice.

i. Registered person having turnover Rs 500/- Cr or more : w.e.f 01st October 2020

ii. Registered Person having turnover of Rs 100–500 crores : W.e.f 01st January 2021.

2. Invoices For which Direct E-way bill generation blocked:

B2B and Export invoice having document type “TAX INVOICE” are not eligible for generation of e-way bill from the e-way bill portal.

3. Invoices For which Direct E-way bill generation Allowed :

Invoices where IRN Not required like B2C invoices, Import etc. Direct e-way bill can be generated for these invoices.

4. How To Generate E-way bill using IRN:

4.1 E-way bill for the invoices for which IRN obtained can be generated from the e-invoice portal . i.e. (https://einvoice1.gst.gov.in)

4.2 There are two way of generation of e-way bill i.e. single e-way bill generation and bulk e-way bill generation. The process of generation of e-way bill are as under

A. Single e-way bill: After Login into e-invoice portal, the user can generate e-way bill by putting IRN, Ack No or date. By this way the basic information contained in the invoice are prefilled in PART-A

i. Log on to https://einvoice1.gst.gov.in)

 Single e-way bill Image 1

ii. By Putting any of the data e. IRN, Ack No or date the eway bill PART-A can be extracted.

Single e-way bill Image 2

iii. The Basic information contained in the e-invoices are auto filled in PART-A of e-way bill.

Single e-way bill Image 3

iv. Now the Transporter Details in Part-B need to be filled up

Single e-way bill Image 4

B. Bulk Generation of e-way bill.

The Bulk generation facility is available in the portal. For this  Bulk generation tool JSON file can be prepared based on the offline tool available in the portal (https://einvoice1.gst.gov.in/). The Data in the required filled is basically required for the transporter details. The PART-A detail will be auto filled up from the IRN Number and the PART-B details are being used from the input provided in the off line tool.

Bulk Generation of e-way bill image 1

Bulk Generation of e-way bill Image 2

Bulk Generation of e-way bill image 3

5. Importance of PIN Number in E-invoice as well as in e-way bill.

One of the Important change in the e-way bill is the calculation of distance using Postal Identification Number ( PIN) of the Seller & Buyer. The Distance between Two PIN  is being used for calculation of distance.

The distance will derive the validity of e-way bill(As per the notification dated 22 December 2020, No. 94 /2020. the validity period of e-waybill will be changed from 100 KM per day to 200 KM per day from 01/01/2021) .

Therefore, user generating e-way bill should carefully put the distance as it is being validated by the portal. If the distance mentioned is not with in permissible limit then error message may be appeared.

Brief About the change.

The Distance between Two PIN Number is being taken for calculation of Distance for eway bill. The validation rule for Distance based upon the PIN in e-way bill is as follows:

Distance in the e-way Bill

The Brief of the E-way bill validation with respect to PIN number  is as follows

 ( Source : https://einv-apisandbox.nic.in/version1.03/ewaybill-generation-irn.html#validations)

1. If the distance is passed as ‘0’ (Zero) and the distance between the PIN codes provided is available in E Way Bill database, the system will replace the distance as per the database. Passing ‘0’ is an indication that the user wants the system to take the distance as per the E Way Bill database

2. If the distance is passed and is differing by more than ±10% of the pin to pin distance stored in system, the response will have corresponding error code

3. If the distance is passed and the actual distance in database is less that 100 kms, the distance passed has to be less than distance in database plus 10% of the distance. (Ex. If the distance is 60 kms, distance up to 66kms is allowed)

4. If the distance between the two pin-codes provided is not available in E Way Bill database, E-waybill will be generated with an alert message as “The distance between the given PIN codes are not available in the system.” and it’s a responsibility of the generator to provide correct distance in such cases.

5. If from Pincode and toPincode are same then, maximum distance allowed is 100 kms. If the supply type is ‘Line Sales’, it can be up to 300 kms

6. The actual distance from source to destination cannot be greater than 4000.

7. PIN Codes are validated against the State they belong to, actFromStateCode- fromPincode and actToStateCode- toPincode

8. If the PIN Code does not exist in the master database of the E Way Bill System and the first 3 digits of the PIN code matches with the respective State as per the pattern of PIN code-to-State mapping pattern defined by postal department, then E Way Bill gets generated

6. PINCODE & ITS PATTERN

Postal Index Number (PIN) or PIN Code is a 6 digit code of Post Office numbering used by India Post. The PIN was introduced on August 15, 1972. There are 9 PIN regions in the country. The first 8 are geographical regions and the digit 9 is reserved for the Army Postal Service. The first digit indicates one of the regions. The second digit indicates the sub region or one of the postal circles (States). The third digit indicates a sorting / revenue district. The last 3 digits refer to the delivery Post Office.

( Source: Wikipedia )

Post office

The first digit of PIN indicates as below:

First Digit Region States Covered
1 Northern Delhi, Haryana, Punjab, Himachal Pradesh and Jammu & Kashmir
2 Northern Uttar Pradesh and Uttaranchal
3 Western Rajasthan and Gujarat
4 Western Maharashtra, Madhya Pradesh and Chattisgarh
5 Southern Andhra Pradesh and Karnataka
6 Southern Kerala and Tamil Nadu
7 Eastern West Bengal, Orissa and North Eastern
8 Eastern Bihar and Jharkand
9 APS Army Postal Service

The first 2 digits of PIN indicate as below:

First 2 Digits of PIN Circle
11 Delhi
12 and 13 Haryana
14 to 16 Punjab
17 Himachal Pradesh
18 to 19 Jammu & Kashmir
20 to 28 Uttar Pradesh and Uttaranchal
30 to 34 Rajasthan
36 to 39 Gujarat
40 to 44 Maharashtra
45 to 49 Madhya Pradesh and Chattisgarh
50 to 53 Andhra Pradesh & Telangana
56 to 59 Karnataka
60 to 64 Tamil Nadu
67 to 69 Kerala
70 to 74 West Bengal
75 to 77 Orissa
78 Assam
79 North Eastern
80 to 85 Bihar and Jharkand
90 to 99 Army Postal Service (APS)

Author Bio

Qualification: CA in Job / Business
Company: POWERGRID CORPORATION OF INDIA LIMITED
Location: Assam, IN
Member Since: 02 Dec 2019 | Total Posts: 2

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7 Comments

  1. Naga says:

    If goods supply within 30 Km same state with tax invoice value more than 1.3 lakh can we use tax invoice alone is enough or compulsory to generate ewsy bill

  2. Deepak chandwani says:

    Suppose if eway bill gets expired and lorry is cought by gst team how much penalty will be imposed to transporter if owner does not come or if owner comes then how much ?

  3. Rukmini Balakrishnan says:

    My query was if the EWay bill sight is blocked for clients for turnover Rs.500 cr in that case how do we generate ewaybills when we raise only delivery challans

  4. KRISHNA S says:

    Hi Debasis,
    I really don’t see the below provision in any notification.
    “The Direct E-Waybill generation through Web/Offline/API will be blocked w.e.f 01 January 2021 for the taxpayers who are generating IRN”

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