Government of India has issued an advisory to guide taxpayers on accurately entering Railway Receipt (RR) numbers or Parcel Way Bill (PWB) numbers in the E-Way Bill (EWB) system after its integration with the Indian Railways’ Parcel Management System (PMS). This integration allows for seamless data transfer between systems, improving traceability and compliance. Taxpayers transporting goods via Indian Railways must ensure that the correct RR/PWB numbers are entered in Part-B of the EWB portal using the multi-transport mode option. The advisory provides a standardized format for entering RR/PWB numbers, requiring the prefix “P” for PMS, followed by the station code and the actual receipt number. Accurate entries are essential to avoid validation errors, ensuring proper tracking of goods and avoiding delays. The advisory also confirms that the validation process will match the entered data with the PMS system, and any discrepancies will trigger alerts. For assistance, taxpayers can raise support tickets mentioning the RR/PWB number.
Goods and Services Tax
Government of India, States and Union Territories
Advisory on Proper Entry of RR No./Parcel Way Bill (PWB) Numbers in EWB system Post EWB-PMS Integration
Oct 4th, 2024
Subject: Guidance for Accurate Entry of RR No./Parcel Way Bill (PWB) Numbers following the Integration of E-Way Bill (EWB) with Parcel Management System (PMS)
Dear Taxpayers,
It is to inform that the Parcel Management System (PMS) of Indian Railways has now been integrated with the E-Way Bill (EWB) system via Application Programming Interfaces (APIs). This integration facilitates the seamless transfer of RR No./Parcel Way Bill (PWB) data from Railways to e-way bill portal , ensuring better traceability and compliance.
In light of this, it is important that taxpayers follow the correct process for entering Parcel Way Bill numbers into the EWB system. Adherence to the guidelines below will help avoid any potential discrepancies or mismatches.
1. Applicability of RR No./PWB Entry in the EWB System
Taxpayers transporting goods via the Indian Railways Parcel Management System (PMS) must ensure the correct Parcel Way Bill (PWB) number or RR No. is furnished in the e-way bill Part-B on EWB Portal. The format for entering RR No./PWB numbers has been standardized to ensure consistency and accuracy.
2.Updating Part-B of EWB for Rail Transportation
a) Suppliers with a pre-existing E-Way Bill (EWB) for goods transported from the factory to the railway station, and who are subsequently transporting goods by rail under the Parcel Management System (PMS), must follow these steps:
i. Update Part-Bof the E-Way Bill using the “Multi-Transport Mode” option on the EWB portal.
ii. In the updated section, select Railas the mode of transport.
After selecting this option, the system will prompt you to enter the corresponding RR No./Parcel Way Bill (PWB) number.
3. Format for Entering the RR No./PWB Number
The Parcel Way Bill number must be entered in the following format:
a) PXXXRR No, where:
i. P stands for the Parcel Management System (PMS).
ii. XXX refers to the From Station Code of the originating railway station.
iii. RR No is the actual Railway Receipt number issued for the goods.
Example:
If the Railway Receipt number in the PMS system is 2020-307306, it should be entered as PNZM2020-307306 where P stands for PMS , NZM stands for the originating station code and then the RR No. in the EWB system to avoid any validation errors.
4. RR Number for FOIS or Leased Wagons
For goods transported via the Freight Operations Information System (FOIS) or Leased Wagons, the process for entering the RR number remains the same as in previous advisories. The Railway Receipt number must be entered in the EWB system exactly as shown in the RR receipt, without any changes or formatting alterations.
5. EWB and RR No./PWB Number Validation
After entering the RR No./PWB number into the EWB system:
a) The EWB system will validate the RR No./PWB number against the data received from the Parcel Management System (PMS) of Railways.
b) If a mismatch is detected or the RR No./PWB number is not found in the database, an alert will be generated. Therefore, it is advised that taxpayers ensure the correct entry of RR No./PWB numbers to avoid future discrepancies.
6. Importance of Accurate Entry
It is crucial for taxpayers to ensure that the Parcel Way Bill number is entered correctly in the EWB system to allow smooth tracking and verification of goods being transported via Indian Railways. Accurate entry will also facilitate the validation process and avoid unnecessary delays or complications.
7. Assistance and Clarifications
For further assistance or if there are any discrepancies in entering RR No./PWB numbers, taxpayers are encouraged to raise a ticket with the support team, clearly mentioning the RR No./PWB number.
Note: Click here to view a sample image illustrating the correct format for RR No./PWB entry is available within the system for your reference.
We appreciate your cooperation in ensuring compliance with these guidelines.
Thanking You,
Team GSTN
