EPFO (Employee’s Provided Fund Organization) is an organization which keeps the contribution made towards PF (Provided Fund) of employees and provides pension after attaining the age of 58 / 50 years (provided service period is 10 years or more).
EPFO has made it mandatory to link aadhar number of employees to their EPFO account (very much like linking of PAN to aadhar).
Following are the advantages of linking of aadhar to employees PF account:
1. Pension (at the age of 58/ 50) will get processed easily.
2. Withdrawal/ transfer of PF balance by employees will also be fast.
Employers as well as employee both can update the Aadhar number for the employees. However in case of employees details (such as name , father name, date of birth, gender etc) as per PF records are not matching with aadhar details of the employee then the aadhar number can’t be linked to PF number.
There are two ways of correction of PF account details (such as name , father name, date of birth etc):
1. Online procedure
2. Offline procedure
In the online procedure the employee need to go to online site https://unifiedportal-mem.epfindia.gov.in and login to their EPFO account by using their UAN (Universal Account Number) and password.
The employee need to modify the wrong basic details (such as name, date of birth and gender) online and submit the same.
These details need to be verified by the employer online through their own user ID and password.
After that the above is reviewed by the PF authorities and they approve the same or reject with reason.
On final approval by the PF authorities the basic details of employees are changed and now the employee/ employer can update aadhar number online.
In many cases it may not be possible to rectify the name online as the employee may not be able to access website, he does not have UAN or many other reason.
In such cases the basic details in PF records can be amended by way of Joint declaration along with supporting documents.
Also,check online epf withdrawal process.
A joint declaration is signed by both employee and employer and the same is submitted with PF authorities. After the same is updated by the PF authorities in their records the aadhar number can be updated by employer / employee in the EPFO portal.
We are attaching an excel utility through which Joint Declaration can be generated easily in pdf format. It saves a lot of time in preparing the Joint declaration and at the same time helps in maintaining database of declaration made.
Hope users will find this useful.