Explore a specimen of an offer letter for a Company Secretary position. Learn about salary, benefits, leave, and responsibilities. Ensure compliance with legal regulations. Acceptance required within seven days.
The letter is a specimen of an offer letter addressed to a prospective Company Secretary. It informs the candidate about their appointment and provides details regarding salary, benefits, leave entitlements, probation period, termination terms, and responsibilities. The letter emphasizes the need for compliance with legal regulations, maintaining records, and following the instructions of the Board of Directors. It also includes a confidentiality clause. The letter concludes by requesting the candidate’s acceptance of the offer within seven days. The prospective Company Secretary accepts the offer in writing and commits to joining on the specified date.
Specimen of the Letter of Offer to the Prospective Company Secretary
Name and Address of the company
Date:
Ref. No.
Mr/Ms. ………….…………
…………..…………..
Dear Sir,
I have been directed to advise you that the Board of Directors of the company have decided to appoint you as Secretary of the company and the said assignment is hereby offered to you. You are requested to join the service of the company on or before………….. and contact the undersigned so that you may be introduced to the concerned persons before you start functioning.
You will be considered to have been appointed with effect from the day you actually join duty,
1. The company shall pay to you a monthly basic salary of Rs……. in the time scale of pay of Rs……………………… with other allowances as are applicable to other employees of the company in the same time scale of pay,
2. You will enjoy other benefits like the medical expenses reimbursement, leave travel allowance, bonus etc. as may be permissible under the company’s service rules.
3. You shall be allowed casual leave/sick leave/festival holidays, weekly off days and earned leave as per rules of the company.
4. You shall be allowed casual leave/sick leave/festival holidays, weekly off days and earned leave as per rules of the company.
5. During the period of your probation, your services may be terminated by the company without any notice and you may also leave the service of the company at twenty-four hours’ notice. On confirmation, however, the contract of’ employment may be terminated by either party by giving the other, thirty days’ written notice or paying thirty days’ salary in lieu thereof.
6. The company may terminate your services even after confirmation without giving you any notice if you are found by the Board of Directors of the company not performing your assigned duties and your statutory duties properly and to the satisfaction of the Board.
7. As Company Secretary you shall be exclusively responsible:
(a) for complying with all the provisions of the Companies Act and the various Rules framed thereunder and other laws applicable to the company;
(b) maintaining all the statutory and non-statutory essential registers, books, files, records, papers etc.;
(c) preparing and filing with the Registrar of Companies and other concerned authorities the required reports, returns, documents, papers etc. complete in all respects and within the prescribed periods of time; and
(d) for carrying out the instructions, directions and advice of the Board of Directors of the company given to you from time to time.
(e) ensuring the adherences of applicable secretarial standards.
9. You shall devote your whole time and attention to the work of the company during your tenure as Company Secretary and shall work with due diligence and using your abilities to your best. You shall obey the orders of the Board of Directors of the company. You shall do your best to promote the interest of the company and shall faithfully serve the company.
10. You shall not disclose to any unauthorised person during your employment as Secretary of the company an information obtained by you in relation to the business and corporate policies of the company with special reference to the company’s policy regarding the issue of rights shares, bonus shares, time and quantum of payment and/or declaration and payment of dividends from time to time.
Please convey your acceptance of the offer and the terms and conditions attached thereto by signing the carbon copy of this letter and returning the same to the company within a period of seven days from the receipt hereof.
Thanking you.
Yours truly
For…………..Ltd.
(…………..…………..)
Managing Director
I accept the above offer of the post of Company Secretary with all the terms and conditions attached thereto and shall join on…………..
(…………..…………..)
Company Secretary
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