For ease of reference, I have only covered 4 Step Procedure for Name Change in this article and nothing else.
Step 1: Hold a meeting of Board of Directors of the company
The company shall hold a meeting of board of directors to pass necessary resolution for the change of name. The board shall consider and finalize the new name of the company subject to the approval by Registrar of companies.
Step 2: Application Name Availability and its approval
After passing necessary resolution by the board of directors, the next step is to get the new name approved by the CRC. This can be done by applying for the new name reservation through web service RUN- Reserve Unique Name service to reserve the name of the companies provided on MCA portal.
Apply through RUN- Reserve Unique Name service, wherein fill the following:
1) Select the option New Request;
2) CIN: Enter the Corporate identity number (CIN) of the company whose name is to be changed;
3) Proposed Names: Enter new selected name(s) (maximum two names at a time);
4) Comment section: Provide a brief (one line) about the objects of the company;
5) Choose file Tab: Attach the copy of Board resolution passed in the meeting of board of directors of the company.
Salient points:
Proposed selected names should be unique and different and not similar to the existing company names or registered trademarks. One must keep in mind Rule 8 of Companies (Incorporation Rules, 2014 before applying the name in RUN.
Once name is approved by CRC, the same is reserved for a maximum number of 60 days, after this the same will be withdrawn and you need to apply freshly.
A challan of INR. 1000 is payable for Applying name through RUN Facility.
Step 3: Hold an Extra – ordinary general meeting (EGM)
Once the Name is reserved by the CRC, the company shall call and hold an extra ordinary general meeting (EGM) of the members of the company to pass necessary special resolution to approve the change of name of the company and also for approval of alteration in the memorandum of association of the company.
Step 4: Documents Preparation & Filing
After passing special resolution by the members of the company, approving the change of name of the company, the company shall file two mandatory E-forms within 30days of Passing Special Resolution, with the registrar of companies.
First, E-form MGT-14 (Filing of Resolutions and agreements to the Registrar) shall be filed within a period of 30 days from the date of passing of special resolution.
List of Mandatory Attachments for e-form MGT-14:
1) Notice of EGM along with Explanatory Statement
2) Copy of special resolution passed in the EGM
3) Copy of Altered MOA and AOA of Company
Then, E-form INC-24 (Application for approval of Central Government for change of name) shall be filed within a period of 30 days from the date of passing of special resolution.
List of Mandatory Attachments for e-form INC-24:
1) Extract of the Minutes of the EGM of the Members
2) Notice of EGM along with Explanatory Statement
3) Copy of Altered MOA and AOA of Company
4) Consent of Members for Conducting EGM on Shorter Notice (If EGM called on Shorter Notice)
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