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1. Where should I file Company Incorporation forms effective from 23rd January 2023?

Incorporation forms covering 10 forms have been migrated to V3. This phased migration is done to enable smooth transition of the portal. Both V2 and V3 are now working seamlessly. Effective from 23rd January 2023, all Incorporation forms are required to be filed in Version 3.

2. What are the form IDs included in Incorporation Set?

Forms covered in Incorporation Set are:

a. SPICe+ PART A

b. SPICe+ PART B

c. RUN

d. INC-13

e. INC-31

f. INC-33

g. INC-34

h. INC-9

i. AGILE PRO-S

j. URC-1

3. What are the “main” differences between V2 and V3?

In the version 2, forms are required to be filled and uploaded in the portal while in V3 the forms are to be filled online. This enables user convenience including the ability to save a half-filled form and file it later.

Further in Version 2, there was only a My Workspace which had a list of notices from MCA and circulars issued by them. In Version 3, there is a personalised “My Application” feature which allows one to view all the forms filed by them till date along with the status of the forms such as pending for DSC upload, Under Processing, Pay fees, Resubmission etc.

When a user logs in to V3, the login is through the email id whereas in V2 it was possible with the user id.

When a business user logs in to the MCA system, an OTP will be sent to your mobile and e mail address to ensure the authenticity of the user.

4. What are the high-level changes done in Incorporation forms in V3 when compared to V2?

SPICe+ PART A:

a. NIC code 2008 introduced with option of selecting 3 business activities with 5-digit code.

b. Several checks/business rules/Trademark validations are put in place at FO level to check compliance with The Companies (Incorporation) Rules, 2014

SPICe+ PART B:

a. Introduction of e-MOA and e-AOA for section 8 companies also

b. INC-3 made e-form and DSC of nominee would be required

c. Bifurcation of capital into different classes to be provided

d. A box to be displayed adjacent to the data entry in the form at FO level, for those fields where it is required to upload attachment such as Identity proof, residential proof etc. to ensure enhancement in BO processing.

e. The requirement to provide INC- 14 as an attachment to be done away with by adding it in the ‘Declaration by Professional’.

f. The requirement to provide INC -15 as an attachment to be done away with by adding it in the ‘Declaration by all subscribers and directors’

g. The requirement of providing attachment ‘Resolution of unregistered companies in case of Chapter XXI (Part I) companies’ in SPICe+ Part B is to be moved to the attachment section of URC-1.

h. The requirement to provide attachment ‘Attachment – Part A’ in case SPICe+ Part A is approved separately to be done away with.

i. Attachments removed and information captured in machine readable format

URC-1:

a. The requirement of providing attachment ‘Resolution of unregistered companies in case of Chapter XXI (Part I) companies’ in SPICe+ Part B is to be moved to the attachment section of URC-1.

b. Attachments ‘Consent of majority of members’, ‘Consent of at least three-fourth of members agreeing for registration under this part’, ‘Declaration from all the members regarding compliance as per section 8(1)(b) and section 8(1)(c) of the Act and detailed objects of the company’ have been removed and added as declarations in INC-9 form.

c. Attachments ‘Declaration of two or more directors verifying the particulars of all members/partners’, ‘Undertaking by the proposed directors for compliance with requirements of Indian Stamp Act, 1899’ have been removed and added as declarations in URC -1 form.

d. Attachment ‘Certificate from a CA/CS/CWA certifying the compliance with all the provisions of Stamp Act, to the extent applicable’ has been removed and added as declaration under ‘Declaration professional’ in URC-1.

e. Inclusion of additional fields for capturing the publication of advertisement as per Rule 4 of Companies (Authorized to register) Rules, 2014, objection details along with an attachment ‘Copy of objection(s) received from companies along with details of resolution(s) provided, if applicable’ added

INC-9:

a. The requirement to provide INC-15 as an attachment to be done away with by adding it in the ‘Declaration by all subscribers and directors’

b. Attachments ‘Consent of majority of members’, ‘Consent of at least three-fourth of members agreeing for registration under this part’, ‘Declaration from all the members regarding compliance as per section 8(1)(b) and section 8(1)(c) of the Act and detailed objects of the company’ have been removed and added as declarations in INC-9 form.

E-MoA and E-AoA:

a. Introduction of e-MOA and e-AOA for section 8 companies also.

b. Auto-population of object clause, subscriber and share capital details from SPICe+ Part A and Part B.

91 FAQs on Company Incorporation and Allied Matters in V3

5. Who is a Business User in V3? what is the process of new user registration?

Please refer below mentioned link for FAQs on user registration

Microsoft Word – V3 Related FAQ’s Dated 26_06_2022 (mca.gov.in)

6. How is the associating the DSC done ?

Please refer below mentioned link for FAQs on DSC association

Microsoft Word – V3 Related FAQ’s Dated 26_06_2022 (mca.gov.in)

7. What is e Form SPICe+?

SPICe+ is a part of various initiatives undertaken by the Government of India towards Ease of Doing Business (EODB).

SPICe+ form is an integrated web form and an advanced version of the previous SPICe form (i.e. e-form INC-32). SPICe+ web form offers 13 services by 3 Central Government Ministries & Departments. (Ministry of Corporate Affairs, Ministry of Labour & Department of Revenue in the Ministry of Finance) and four State Governments (Delhi, Maharashtra, Karnataka, West Bengal), thereby saving as many procedures, time and cost for Starting a Business in India.

8. Is it mandatory for every company to follow the SPICe+ process for incorporation of a company?

Every company incorporated with effect from 23rd February, 2020 is required to make an application for reservation of name and incorporation through the web service SPICe+. Name(s) of a company can be reserved in Part A of SPICe+. In case the applicant wants to apply for name, incorporation and other integrated services together, he can do so together by filling necessary information in Part A and Part B.

For change of name, web service RUN (Reserve Unique Name) is required to be submitted.

9. What is RUN?

RUN service is a simple and easy to use web service for reserving a name for change of name for any existing company. The said service has removed the requirement to use a Digital Signature Certificate (DSC) during name reservation. It was another value addition to Ease of Doing Business in India.

10. What needs to be done initially for availing the Incorporation services through SPICe+ Web form?

SPICe+ Web form is a post-login service and existing registered/business users would need to login into their account using their credentials for filling the form. New users are required to create a login account first before using the service. However, for affixing DSC, users are required to register/upgrade their role to Business user. All first Subscribers and/or directors who have to affix their DSC are required to get themselves registered as Business User.

11. What is Part A of web form SPICe+ and can the same be filed separately?

SPICe+ Part A represents the section wherein all details with respect to name reservation for a new company have to be entered. SPICe+ Part A can either be submitted individually for name reservation only or can be submitted together with SPICe+ Part B for both name reservation as well as incorporation and for availing other integrated services.

12. What are the services offered in Part B of SPICe+?

Part B of SPICe+ offers following services viz.

a. Application for issuance of Corporate Identification Number / Registration of Company with Registrar of Company

b. Apply for license (only applicable for section 8 companies)

c. Application for allotment of Director Identification Number (DIN) / Registration of Director

d. Application for PAN / TAN allocation

e. Application for allotment of GSTI N (optional, if applied).

f. Application for allotment of ESIC number

g. Application for allotment of EPFO number

h. Application for allotment of PTEC / PTRC (For Maharashtra, Karnataka and West Bengal only)

i. Application for registration of Shops and Establishment – Delhi.

j. Request for Bank Account Opening

13. What is the sequence of uploading linked forms to SPICe+?

Following is the sequence of uploading linked forms to SPICE +:

a. eMOA INC-33[As applicable] or eMOA INC- 13( As Applicable) for other than Section 8 Company

b. eAOA INC-34[if applicable] or eAOA INC-31[if applicable] for Section 8 Company

c. URC- 1[if applicable]

d. AGILE-PRO-S[mandatory in all the cases]

e. INC-9[if applicable]. Refer FAQ no. 18 for complete details

14. What is the procedure for filling & Filing Spice + Part A?

In SPICe+ Part A web- based, the user fills/ provides the following information in the web form:

a. Select the Type of Company from the dropdown

b. Select the Class of Company from the dropdown

c. Select the Category of Company from the dropdown

d. Select Subcategory of Company from the dropdown

e. Select 5-digit NIC codes through a separate search and select window (user will be allowed to select maximum 3 NIC codes)

f. In case, the user selects more than 1 NIC codes, then he / she will select one of the NIC codes as primary NIC code (i.e. the identifier for CIN number) within the search window

g. Enter the proposed name along with suffix applicable for the type of company

h. Attach supporting documents – User attaches the relevant documents supporting the proposed name.( If required)

i. Once the form is filed, user clicks on ‘Auto Check’ button. Upon ‘Auto Check’ the system verifies the application based on the Auto check rules and user will be shown the following alerts:

j. ‘Submission restricted’. In case of ‘submission restricted’, application will not be allowed to be submitted unless the input values are changed and ‘Auto check’ is clicked again.

k. ‘Submission allowed with mandatory attachment’. In case of ‘submission allowed with mandatory attachment’, the system will allow submission only after attachment.

l. ‘Submission allowed’: In all other cases, application will be allowed to be submitted.

15. What is the procedure for filing SPICe+ ?

Option 1 (In case SPICe + Part A and Part B filed separately):

STEP 1: Access MCA homepage

STEP 2: Login to MCA portal with valid credentials

STEP 3: Access ‘SPI Ce +’ application from the application history in the user dashboard

STEP 4: Access SRN dashboard by clicking on the ‘Mini Dashboard’ tab with status as ‘SPICe + Part A approved’

STEP 5: Access “Form No. SPICe + Part B

STEP 6: Fill up the application

STEP 7: Save the webform as a draft (optional)

STEP 8: Submit the webform

STEP 9: Access and file the linked forms

STEP 10: Affix the DSC

STEP 11: Upload the DSC affixed pdf document(s) on MCA portal

STEP 12: Filing of SPICe + Part B application along with linked webform (s)

STEP 13: Pay Fees (In case the user does not successfully upload the DSC affixed PDF within 15 days of SRN generation and complete the payment within 7 days of successful upload of DSC affixed document, the SRN will be cancelled.)

STEP 14: Acknowledgement email is generated

Option 2 (In case SPICe + Part A and Part B filed together) :

STEP 1: Access MCA homepage

STEP 2: Login to MCA portal with valid credentials

STEP 3: Access ‘SPI Ce +’ application from the application history in the user dashboard

STEP 4: Fill up SPICe + Part A application

STEP 5: Save the webform as a draft (optional)

STEP 6: Submit the SPICe + Part A webform

STEP 7: Click on ‘Proceed for incorporation’ button

STEP 8: Access SRN dashboard by clicking on the ‘Mini Dashboard’ tab

STEP 9: Access “Form No. SPICe + Part B

STEP 10: Fill up the SPICe + Part B application

STEP 11: Save the webform as a draft (optional)

STEP 12: Submit the webform

STEP 13: Access and file the linked forms

STEP 14: Affix the DSC

STEP 15: Upload the DSC affixed pdf document(s) on MCA portal

STEP 16: Filing of SPICe + Part B application along with linked webform (s)

STEP 17: Pay Fees (In case the user does not successfully upload the DSC affixed PDF within 15 days of SRN generation and complete the payment within 7 days of successful upload of DSC affixed, the SRN will be cancelled.)

STEP 18: Acknowledgement email is generated

16. What is the procedure after filling the SPICe+?

Once the SPICe+ is filled completely with all relevant details, the same would then have to be converted into pdf format, with just a click of the mouse button, for affixing DSCs. Thereafter all digitally signed applications can be uploaded along with the linked forms as per the hitherto process.

17. What is the applicability in SPICE + Form for Linked Filing?

The following conditions shall be applicable for various linked forms of SPICE+.

Forms

Conditions Exceptions
SPICe+ Part A Applicable in all cases
SPICe+ Part B Applicable in all cases
eMOA Applicable if (Total number of Subscribers) is less than / equal to 7 In case the number of subscribers are more than 7 and / or non-individual subscribers are based out of India and / or Individual subscribers with nationality other than India are not having valid business visa then MOA needs to be attached in SPICe+ form. The Signature and address of the subscriber shall be duly notarized /apostillised / consularised, as
applicable
eAOA Applicable if (Total number of Subscribers) is less than / equal to 7 In case the number of subscribers are more than 7 and / or non-individual subscribers are based out of India and / or Individual subscribers with nationality other than India are not having valid business visa then AOA needs to be attached in SPICe+ form. The Signature and address of the subscriber shall be duly notarized /apostillised / consularised, as
applicable
Agile
Pro S
Applicable in all case
URC-1 Applicable for Part 1 companies only (as provided in ‘Type of Company’ field of SPICe+ Part A form)
INC-9 Applicable if (Total number of Directors + Subscribers) is less than / equal to 20 and all such subscribers and /or directors have DIN / PAN In case, total number of Directors + Subscribers is more than 20 or any subscriber / director does not have DIN / PAN, then INC-9 needs to be attached in SPICe+ form

18. What are the linked forms to be filed along with SPICe+? What are the scenarios in which pdf attachments (MOA, AOA) should be used instead of eMoA, eAoA with SPICe+ (INC- 32)?

Type of company
eMOA
[INC-33]
eAOA
[INC-34]
eMOA
[INC-3]
eAOA [INC-31]
INC-9
URC-1
AGILE-PRO
Part I LLP to Company/ Part I Firm to company – [where total number of subscribers and/or directors is less than or equal to 20 and all such subscribers and/ or directors have DIN/PAN]
*Mandatory
*Mandatory
NA
NA
Mandatory
Mandatory
Mandatory
Part I Section 8 company [where total number of subscribers and/ or directors is less than or equal to 20 and all such subscribers and/ or directors have DIN/PAN]
NA
NA
*Mandatory
*Mandatory
Mandatory
Mandatory
Mandatory
Section 8 company [where total number of subscribers and/ or directors is greater than 20 OR any such subscribers and/ or directors does not have DIN/ PAN]
NA
NA
*Mandatory
*Mandatory
Mandatory
NA
Mandato
Other than Part I Section 8 company/ Part I LLP to Company/ Part I Firm to company/Section 8 company. [where total number of subscribers and/ or directors is less than or equal to 20 and all such subscribers and/or directors have DIN/PAN]
*Mandatory
*Mandatory
NA
NA
Mandatory
NA
Mandatory
Part I LLP to Company/ Part I Firm to company – [where total number of subscribers and/ or directors is greater than 20 OR any such subscribers and/or directors does not have DIN/PAN]
*Mandatory
*Mandatory
NA
NA
NA
Mandatory
Mandatory
Part I Section 8 company [where total number of subscribers and/ or directors is greater than 20 OR any such subscribers and /or directors does not have DIN/PAN]
NA
NA
*Mandatory
*Mandatory
NA
Mandatory
Mandatory
Section 8 company [where total number of subscribers and/ or directors is greater than 20 OR any such subscribers and/ or directors does not have DIN/ PAN]
NA
NA
*Mandatory
*Mandatory
NA
NA
Mandatory
Other than Part I Section 8 company / Part I LLP to Company /Part I Firm to company / Section 8 company. [where total number of subscribers and / or directors is greater than 20 OR any such subscribers and/or directors does not have DIN/PAN]
*Mandatory
*Mandatory
NA
NA
NA
NA
Mandatory

*Stakeholders are required to file e-MoA and e-AoA i.e. by way of linked filing of INC-33/INC-13 and INC-34/INC-31 in all cases except the following:

– all or any of the non-individual first subscribers are based outside India or

– Number of subscribers entered in the field 5(a) ‘Total number of first subscribers (non- individual + individual)’ are more than seven

– Individual foreign subscribers do not possess a valid business visa

19. What precautions required/points to checked before uploading/submitting SPICe+ form?

a. The version of the PDF should be latest/new one.

b. Form is digitally signed by the director as well as the Professional.

c. Digital signatures are validated.

d. That the directors are not disqualified under any provision of the Companies Act, 2013.

e. Size of the documents attached is within the prescribed limit.

f. Documents attached are legible and

g. Signature is not copy pasted in any of the document attached.

h. All the applicable check boxes are ticked by the Director & the professional affixing their DSC in the form.

20. Can one apply name with more than one SRN?

No. System prevents application of name reservation in case proposed name is already ‘Applied for’ and payment is already made for such SRN.

Stakeholders should avoid this and wait for a reasonable time for payment confirmation before applying the same name again.

21. How many names would be permitted in Part A of SPICe+?

In case an applicant opts for reserving the proposed name first and file Part B of the SPICe+ form later, then maximum two names can be applied through SPICe+ Part A, out of which single name, as made available by Central Registration Centre (CRC), will be approved and reserved for 20 days from the date of approval. In case entire incorporation application i.e. both SPICe+ Part A and B is being filed together then only one name can be entered in SPICe+ Part A

22. What is the functionality of Extend the name in Spice + Part A.?

Upon payment of fees provided below through the web service available in SPICe+ PART A, the system shall automatically extend the period of a name reserved, upto:

a. 20 to 40 days on payment of fees Rs. 1,000/- made before the expiry of twenty days from the date of approval;

b. 40 to 60 days on payment of fees Rs. 2,000/- before the expiry of forty days referred to point above;

c. 20 to 60 days on payment of fees Rs. 3,000/-before the expiry of twenty days from the date of approval.

Radio button for ’40 to 60 days’ shall be displayed to the user only if user has already availed the extension for T+40 days, where T is date of approval of the SRN (Radio button ’20 to 40 days’ has already been selected prior to availing extension for T+40+20 days).

23. What is the process for extend the name functionality in Spice +?.

STEP 1: Access MCA homepage

STEP 2: Login to MCA portal with valid credentials1

STEP 3: Access application history through user dashboard

STEP 4: Click ‘Extend’ button corresponding to the SPICe+ Part A web form with status as ‘Approved’ in the application dashboard

STEP 5: Select the relevant period of extension from 3 radio buttons

STEP 6: Pay Fees

STEP 7: Acknowledgement email is generated

24. Can an approved name, reserved using Part A of SPICe+, from one Applicant ID at MCA portal be permitted to be filed in Part B of SPICe+ from other Applicant ID?

The same user login ID which was used for reserving the name has to be used for submitting and uploading SPICe+ and other linked forms.

25. When the name gets approved in SPICe+ Part A, what is the process to fill Part B?

Click on ‘Mini Dashboard’ tab available against SPICe+ Part A SRN displayed on the Dashboard. This will enable the Part B section of SPICe+ form. SPICe+ facilitates on-screen filing and real time validation of data ensuring that the process of incorporation of companies is seamless.

26. What is the process of filling of the Spice+ B Form?

The FO user clicks SPICe+ Part B to open up the web form which shall be divided into following 11 blocks progressively which shall be accessible through a Progress Bar on the top

a. Block 1 – Structure of the company

b. Block 2 – Address of the company

c. Block 3 – Number of first Subscriber(s) to MOA and Directors of the company

d. Block 4 – Particulars of Non – Individual Subscribers / Individual Subscribers other than Subscriber(s) cum Directors

e. Block 5 – Particulars of Subscriber(s) cum Directors / Directors other that Subscriber cum Directors

f. Block 6 – OPC Nomination

g. Block 7 – Stamp Duty

h. Block 8 – PAN / TAN information

i. Block 9 – Attachments

j. Block 10 – Declaration by Director

k. Block 11 – Declaration and Certification by Professional

Each block shall be accessible once the information in the previous block is filled. However, all the previously filled blocks can be accessed upon clicking the block icons in the Progress Bar (if the information in previous block is filled). Before proceeding to the subsequent Block the user is required to save the information in the present block.

27. In case the subscriber to the memorandum is a foreign national, his signatures and address needs to be notarized as per the Rule 13 of the Companies (Incorporation) Rules, 2014. In such cases, how can the signature of subscribers be attested?

In such cases, SPICe+ (INC-32) shall be filed along with the manually signed Memorandum of Association (MOA) and Articles of Association (AOA). The Signature and address of the subscriber shall be duly notarized / apostillised / consularised, as applicable

28. Whether the documents are required to be notarised and apostilled for incorporation of a company in case the subscriber/director is a Foreign national?

The attestation requirement depends on the country in which registered office (in case of body corporate as a subscriber) /residence of the overseas subscriber and / or director is situated. The documents are required to be attested are as follows:

a) Proof of Residence in a country which is part of the Common Wealth, by a notary public of that country;

b) Proof of Residence in a country which is party to the Hague Apostille Convention, 1961, attestation to be made by a notary public of the said country and duly apostilled in accordance with Hague Convention; or

c) Proof of Residence in a country outside the Commonwealth, and which is not party to Hague Convention, authenticated by a Diplomatic or Consular Officer empowered in this behalf under Section 3 of the Diplomatic and Consular Officers (Oaths and Fees) Act, 1948 (40 of 1948) i.e. attested by Public Notary and authenticated by Indian Embassy in the country of residence.

Documents to be notarised and apostilled:

1. Proof of identity

2. CoI of the foreign body corporate, if applicable

3. MoA

4. AoA

5. Document executed outside India (Place of execution determines whether the said document is to be notarised / apostilled / consularised)

29. What is the Fees associated with SPICe+?

The Fees depend upon the Authorised Share Capital of Company. Stamp duty rates may differ for different states. Applicants shall note that if Company attempts to first reserve the name of the proposed company by separately filing SPICe+ part A for name approval then INR 1000/- shall be charged for name reservation

Also for PAN-Rs.66/- and TAN-Rs.65/- becomes payable.

30. “Zero Filing Fee” is applicable on which Companies for getting incorporated through SPICe+?

Companies getting incorporated through SPICe+ with an Authorized Capital up to INR 15,00,000 would continue to enjoy ‘Zero Filing Fee’ concession. Such companies will be levied with only stamp duty fees as may be applicable on state to state basis.

31. Whether any fee is payable by the companies at the time of incorporation for opening Bank A/c through SPICe+?

No, this Service doesn’t require any additional fee.

32. Whether fee towards PAN and TAN is payable separately?

No. A consolidated challan gets generated at the time of filing SPICe+ (INC -32) which contains applicable fee towards:

a) Fee for the form [SPICe+]

b) MoA fee

c) AoA fee

d) PAN

e) TAN

f) Fee for URC-1[if applicable]

33. How many changes/modifications to SPICe+ are allowed after generating pdf and affixing DSCs?

Changes/modifications to SPICe+ (even after generating pdf and affixing DSCs), can be made multiple times by editing the same web form application which has been saved, generating the updated pdf affixing DSCs and uploading the same. It allows the applicant to modify the data without filing the entire form again, thereby saving substantial time and efforts.

Once submitted, if the user wants to edit SPICe+ by clicking the ‘Edit’ button corresponding to SPICe+ Part B form, the following popup message will be displayed:

‘Forms <”eMoA”, if applicable>, <”eAoA”, if applicable>, <”I NC -9”,if applicable>, <”URC- 1”,if applicable> and AGILE Pro S are linked to information provided in SPICe+ Part B. In case you want to edit SPICe+ form, the aforementioned forms will be required to filled up again. Do you wish to proceed?’

Basis the user action, the system will perform the following:

If the user selects ‘Yes’, then

a. Change the status of all the linked forms including SPICe+ Part B and excluding SPICe+ Part A to ‘Draft’

b. Discard the draft information of the linked forms excluding SPICe+ Part B and SPICe+ Part A

34. Whether it is mandatory for every subscriber and/or director to obtain DSC at the time of incorporation?

Yes, in case number of subscribers and/or directors to eMoA and eAoA is up to twenty and all such subscribers and/or directors have DIN/PAN, it shall be mandatory for each one of them to obtain a DSC.

35. Under which role DSC needs to be associated for First directors not having DIN/subscribers?

First directors not having DIN/Subscribers having PAN shall associate their DSC under’ Manager/Authorized Representative category’ by providing their PAN. Once DIN is allocated for first directors post approval of SPICe+, DSC may be updated against DIN by using ‘Update DSC’ service.

36. What if an applicant for allotment of Director Identification Number (DIN) has been identified as a potential duplicate in SPICe+?

If SPICe+ form is filed containing details of a DIN applicant who has been identified as a potential duplicate following message shall be displayed along with ‘Yes’ and ‘No’ options- “The system has identified applicant(s) as potential duplicate because the contents are matching with an already filed DIN application form. Please ensure that no DIN has already been allotted to the applicant. If you still wish to continue say ‘Yes’. Please note that DIN application shall be approved only after due verification by MCA “. If the user selects ‘No’, then the filing of SPICe+ shall not be allowed.

37. How many DIN’s can be applied through SPICE+ Form?

The individuals not having DIN can apply DIN through Spice + shall be less than or equal to 3.

However, in case of Producer company, number of Directors who can apply for the DIN shall be less than or equal to 5.

38. Is registration for Profession Tax through SPICe+ mandatory all over India?

No. Registration for Profession Tax shall be mandatory through SPICe+ only in respect of new companies incorporated in the State of Maharashtra, Karnataka and West Bengal.

39. Is it mandatory for all new companies incorporated all over India to get Registration for EPFO and ESIC through SPICe+?

Yes. Registration for EPFO and ESIC shall be mandatory for all new companies incorporated w.e.f 23rd February 2020 through SPICe+ web form and EPFO &ESIC registration numbers shall not be separately issued by the respective agencies. However, in case company is being incorporated in an area which falls under ‘non- implemented area’ for ESIC, ESIC registration shall not be applicable.

However, compliances are not required to be carried out in respect of EPFO and ESIC provisions until the threshold limit surpasses the threshold limit provided in EPFO and ESIC provisions.

40. Is it mandatory for all companies incorporated through SPICe+ to open a Bank Account??

All new companies incorporated through SPICe+ (w.e.f 23rd February2020) would also be mandatorily required to apply for opening the company’s Bank account through the AGI LE-PRO-S linked web form.

41. Is it mandatory for all companies incorporated through SPICe+ to opt for Shops and Establishment Registration?

No. Shops and Establishment registration is optional. Also, it is available only for new companies incorporated in the State of Delhi only. But, it is recommended to OPT for registration as no first time registration will be provided by Labour department portal.

42. Which Banks are integrated through SPICe+?

At present, Punjab National Bank, ICICI Bank, SBI, Kotak Mahindra Bank, Bank of Baroda, HDFC Bank, INDUS IND Bank, UBI bank and Axis Bank have been integrated with SPICe+ for opening a Bank account.

43. What is the process of generating INC-9 (Declaration by all Subscribers and first Directors)?

IN C-9 shall be auto-generated in pdf format and would have to be submitted only in electronic form in all cases, except where: (i) Total number of subscribers and/or directors is greater than 20 and/or (ii) Any such subscribers and/or directors have neither DIN nor PAN.

INC-9 shall get auto generated if (Total number of Directors + Subscribers) is less than / equal to 20 and all such subscribers and /or directors have DIN / PAN.

Note: Refer FAQ no. 18 for complete details,

44. What is AGILE-PRO-S?

AGILE-PRO-S is an Application for registration of Goods and Service Tax Identification Number (GSTIN), Employee State Insurance Corporation (ESIC), Employees’ Provident Fund Organization (EPFO) Registration and Professional Tax Registration (in Maharashtra, Karnataka and West Bengal), Opening of Bank Account and Shops and Establishment Registration Number (for state of Delhi). The said form shall be accompanied with application of Incorporation.

45. What are the documents which should be enclosed while filing the SPICe +?

The following documents are required to be enclosed:

a) Memorandum of Association

b) Articles of Association

c) Copy of the utility bills (not older than two months)Proof of Office address along with NOC, if applicable(Conveyance/lease deed/Rent Agreement along with rent receipts);

d) Proof of Identity & Residential Proof of the person authorized by the non Individual identity.

e) Proof of Identity & Residential Proof of the person(s) by individual First Subscriber, Subscribers & First Directors & Directors (Not having valid DIN).

f) Proof of Identity & Residential Proof of the Nominee person. Applicable only in case of incorporation of OPC company.

g) Copy of certificate of incorporation of the foreign body corporate and resolution passed by foreign company or authority given through constitutional document

h) A resolution passed by promoter company(Applicable if name a body corporate is promoter)

i) Optional attachments(if any)

46. Can physical copies of MoA/AoA be signed and attached with SPICe+ forms or is it mandatory to use eMoA and eAoA??

Yes. It is mandatory to use eMoA (INC-33) / (INC-13) and eAoA (INC-34)/ (INC-31) in following cases, where the number of subscribers are up to 7:

a) Individual subscribers are Indian nationals

b) individual subscribers who are foreign nationals in case they hold valid DIN and DSC and also submit a proof of a valid business visa

c) Non-individual subscribers are resident of India.

Physical copies of MoA/AoA are required to be signed and attached in case non- individual first subscribers are based outside India or individual foreign subscribers do not possess a valid business visa or any other scenario.

47. What are the exceptional scenarios in which pdf attachments of MOA and AOA should be used instead of eMoA, eAoA with SPICe+ (INC-32)?

The table below clarifies the specific scenarios in which the pdf attachments or electronic versions of MoA/AoA can be used with SPICe+ (INC-32):

S. No.

Scenario Forms Filed
1 Non-Individual first subscriber based outside India SPICe+ (INC-32) with apostillised
MOA and AOA as attachments
2 Non-Individual first subscriber based in India SPICe+ (INC-32) with linked filing of eMOA (INC-33)/(INC-13) and eAOA (INC-34)/(INC-31)
3 Indian National being
Subscriber other than
director
SPICe+ (INC-32) with linked filing of eMOA (INC-33)/(INC-13) and eAOA (INC-34)/(INC-31)
4 Indian National being
Subscriber- cum-Director
SPICe+ (INC-32) with linked filing of eMOA (INC-33)/(INC-13) and eAOA (INC-34)/(INC-31)
5 Foreign National being Subscriber other than director having valid DIN SPICe+ (INC-32) with linked filing of eMOA (INC-33)/ (INC-13) and eAOA (INC-34)/ (INC-31) Along with Valid Business Visa to be Submitted.
In case Business Visa is not available, apostilled MOA and AOA shall be attached and in such cases, eMOA (INC33)/ (INC-13) and eAOA (INC-34)/ (INC-31) are NOT acceptable.
6 Foreign National being subscriber- cum- Director having valid DIN SPICe+ (INC-32) with linked filing of eMOA (INC-33)/ (INC-13) and eAOA (INC-34)/ (INC-31) Along with valid Business Visa to be submitted.

In case Business Visa is not available, apostilled MOA and AOA shall be attached and in such cases, eMOA (INC33)/ (NC-13) and eAOA (INC-34)/ (INC-31) are NOT acceptable.

7 Foreign National being Subscriber- cum-Director not having valid DIN SPICe+ (INC-32) with apostilled MOA and apostilled AOA as attachments.

48. Can MOA and AOA for few subscribers be attached and for other subscribers form INC- 33(eMOA) and INC-34(eAOA) be filed for the same company?

No. In case the proposed company is required to file MOA and AOA due to any of the above mentioned conditions, then SPICe+ (IN C -32) shall be filed only with MOA and AOA as an attachment for all the subscribers. In such cases, the proposed company is NOT required to file the eMOA and eAOA under any circumstances.

49. Does e-AOA (INC-34) provides a facility to add an article?

e-AOA (IN C-34) has a facility for adding, modifying articles within a particular clause, and deleting Articles if not applicable. New articles can be added only in ‘Others ‘table.

50. Whether the conditions of private company as required under 2(68) of the Companies Act 2013, be entered in e-AOA (INC-34)?

Yes, e-AOA (INC- 34) has facility for adding, modifying articles within a particular clause, and deleting Articles if not applicable. Stakeholders are required to ensure that clause 1 of e -AOA (INC-34) includes name of the private limited company and definition of private limited company.

51. Whether the names of first directors as required under the Companies Act, 2013, be entered in e-AOA (INC-34)/ (INC-31)?

Yes, e-AOA (INC-34)/ (INC-31) have facility for adding, modifying articles within a particular clause, and deleting Articles if not applicable.

52. Whether certified copies of e-MOA (INC-33)/ (INC-13) and e- AOA (INC-34)/ (INC-31) can be obtained after Incorporation?

Certified Copies of e-MOA (INC-33) and e-AOA (INC-34) may be obtained through certified copies facility available on MCA by payment of fees for the same. Click here to access VPD service

53. In respect of non-individual first subscribers who are based outside India, whether eMOA (INC-33)/ (INC-13) and eAOA (INC-34)/ (INC-31) is to be filed with SPICe+ (INC-32)?

No. In respect of non-individual first subscribers who are based outside India, pdf attachments of apostilled MOA and AOA shall be attached with SPICe+ (INC -32).

54. What needs to be done when there are more than seven subscribers to MoA and AoA?

SPICe+ form shall be filed along with physically signed MoA and AOA as attachments in case of more than seven subscribers.

55. Is it required to uploaded MoA (INC-33)/ (INC-13) and eAoA (INC-34)/ (INC-31) separately?

eMoA and eAoA have to be uploaded as ‘Linked Forms’ to SPICe+ (INC-32)

56. What are the precautions which are required to be taken w.r.t. ‘Objects Clause’ in SPICE+?

One must be careful on the following aspects w.r.t. ‘Objects Clause’ in SPICe+:

a) Objects mentioned in MOA shall be prefilled on the basis of the description of the NIC codes provided in the Form SPICE+A

b) Should attach In-principal approval of the Regulator in case main objects approved in SPICe+ form Part A form contains words like “INSURANCE AGENT” along with objects of Tourism, Healthcare and travel agent or in normal commercial activities.

c) NIC code must be in accordance to the Objectives of the proposed Company.

57. What are the precautions which are required to be taken w.r.t. ‘Capital Clause’ in SPICE+?

In case of physical Attachment of MOA:

a) One must be careful on the following aspects w.r.t. ‘Capital Clause’ in Spice+:

b) There should not be any mismatch in the Authorized Capital mentioned in e -MOA/MOA and point 3A &3B of SPICe+ form.

c) There should not be a mismatch in the Subscribed Capital mentioned in MOA and point No. 3 A & B of SPICe+ form.

d) The number of shares / amount of shares subscribed by the subscribers mentioned in point no. 8 of SPICe+ form should not be incorrect

e) The nominal/face value of the share should not be mentioned as ‘ZERO’ (0).

In case of Link Filing

a) The Capital Clause shall be prefilled on the basis of information provided in Field -3A& 3B.

58. What are the precautions which are required to be taken w.r.t. ‘Registered Office Clause’ in SPICe+?

One must be careful on the following aspects w.r.t. ‘Registered Office Clause’ in Spice+:

a) There should not be any mismatch in the Registered Office Address mentioned in SPICe+ form and the attached proof.

b) The attached proof should be in the name of the subscriber/director.

c) The Address should not be incomplete on the Utility Bill. Attach legible copy of the bill. If the utility bill is in the vernacular language then attach the English translation of said bill

d) Application would be rejected if Private Authority’s bill is attached without sale deed or lease deed.

e) Application would be rejected if registered office proof not in the name of actual owner (transfer of property).

f) Application may be rejected in the following cases:

g) NOC/Lease Deed/ Rent Agreement is not attached.

h) The name of the proposed company is either not mentioned or is incorrect in NOC/Lease Deed/ Rent Agreement.

i) The NOC/Lease Deed/ Rent Agreement is not provided by the owner.

59. What if the subscribers to eMoA and eAOA are at different places as only one witness is provided?

The eMoA and eAOA would be witnessed after all subscribers have signed as per the current practice.

60. What is to be done when Resubmission remark says, eMoA and eAoA is required to be submitted, but link for eMoA and eAoA is not displayed in SPICe+ dashboard?

Please note that the link for eMoA and eAoA shall be enabled in SPICe+ dashboard only when the attachment no. 1 and 2 i.e. MOA and AOA are not attached or if attached earlier, are removed.

61. What is the extra care to be taken in the case of Subscribers/Directors are not having DIN?

Where the subscribers/ Directors are not having DIN, the application may be rejected in case-

a) PAN Card of the Subscribers/Directors (not having DIN) is not attached.

b) ID proof is also required

c) Residential Address proof of the Subscribers/Directors (not having DIN) are not attached or transaction sheet of passbook is not attached or old address proof is attached.

62. What are the other points which must be taken care of while applying for SPICe+?

The application may be rejected on the following grounds:

a) Pdf scanned copy of INC-9 attached instead of e form.

b) Pdf scanned copy of MOA and AOA attached instead of web forms or electronically.

c) Attached documents are not legible

d) Nationality of the subscriber is incorrect in Form SPICe+ form

e) PAN card/COI of the subscribing Company not attached.

f) Board Resolution of the Subscribing Company does not contain the details of the shares subscribed or authorized representative.

g) Signatures should not be copied and pasted in the attached documents (in this regard action u/s 447/448 of the Companies Act, 2013 can be initiated in case of any such case is noticed).

63. Whether photo of subscribers is required in SPICe+forms?

As per Rule 38 of the Companies (Incorporation) Rules, 2014, photo of subscribers is not required in e From SPICEe+.

64. What is the maximum upload size of SPICe+ forms?

Maximum size of attachment in SPICe+ is10 MB for each of the PDF form.

65. How many times re-submission is permitted for SPICe+ forms?

As per Rule 38 of companies (Incorporation) Rules, 2014 two re-submission are allowed to remove the defects in SPICe+ forms.

66. Whether e-form INC-22 is required to be filed with SPICe+?

E-Form INC 22 is not required to be filed with SPICe+ if a company is registered with the same address as the address for correspondence. In case the registered address is different, INC-22 is required to be filed within 30 days of its incorporation, for intimating the registered office address.

67. How PAN &TAN is communicated to the user after approval of SPICe+?

On approval of SPICe+ forms, the Certificate of Incorporation (Col) is issued with PAN as allotted by the Income Tax Department. An electronic mail with Certificate of Incorporation (Col) as an attachment along with PAN and TAN is also sent to the user. Further PAN card shall be issued by the Income Tax Department.

68. Please provide the contact details of officer responsible if the user does not receive PAN Card?

After receipt of Certificate of Incorporation (with PAN indicated therein as allotted by the Income Tax Department) in case of non-receipt of PAN card, stakeholders shall check the status at www.TIN-NSDL.com

69. Whether AO codes for PAN and TAN different? Where can one find these AO Codes?

AO codes for PAN and TAN are different and can be found at links below. Please do not affix or suffix zeros to AO codes.

AO Codes for PAN

https://www.tin-nsdl.com/services/pan/pan-aocode.html

AO Codes for TAN

https://www.tin-nsdl.com/services/tan/tan-ao-code.html

Example:

AO code of PAN for Dilshad Garden area in Delhi is DEL W 64 1 while AO code of TAN Delhi is DEL W391 1

70. What are the points which must be taken care while applying for incorporation of One Person Company?

The application for incorporation of One Person Company may be rejected on the following grounds:

a) AOA contains the provision for issuances of shares and debentures.

b) Objects in MOA are not in compliance with Rule 3(6) and contains words like issue shares/debenture/make investment etc.

71. What are the documents which are required while incorporating the Section 8 Company?

The following documents are required while incorporating Section 8 Company:

For Name Availability

a) Proposed name (use of word Foundation, Association etc. is mandatory for Section 8 company)

b) Main Objects of the company

For SPICE+ form– Application for Incorporation Certificate

c) Memorandum of Association if not submitted as Linked Filing in INC -13

d) Articles of Association If not submitted as Linked Filing in INC-31

e) PAN of the subscribers to the Memorandum (1st Directors of the company)

f) Proof of ID and Address of the subscribers to the Memorandum.

g) Notarized Rent Agreement of the Registered Office.

h) NOC from the owner to use the premises

i) Utility bill of the premises, not older than last 2 months

j) Declaration under form INC 15, from all the directors is included in INC-9

k) Declaration under Form INC 14 by the Chartered Accountant is included in Spice + Form as a part of Declaration

72. Whether a Section 8 Company can contain Micro Finance/Credit words in its name or object at the time of incorporation?

No.

73. What are the points which must be taken care while applying for incorporation of a Foreign Subsidiary Company?

The application for incorporation of such a Company may be rejected on the following grounds:

c) The documents are not Apostilled/Notarized/attested by Consulate.

d) PAN Undertaking is not attached.

e) Business Visa/OCI along with arrival stamps is not attached.

f) The Board resolution of the subscribing company does not contain the

g) details of the shares subscribed and the Authorized Representative.

74. What are the documents which are required while converting the LLP into Company?

Documents which are required are as follows:

1. List showing the names, address and occupation of the persons named as members with details of shares held by them, if any

2. Particulars of members/partners along with the details of shares held by them, if any

3. Affidavit from all the members/partners for dissolution of the entity

4. Copy of the instrument constituting or regulating the entity

5. Copy of certificate of registration of the entity, if any;

6. Copy of Newspaper advertisement

7. Resolution of unregistered companies in case of Chapter XXI (Part I) companies

8. Intimation from the concerned Registrar of Firms or Registrar of Companies (LLP)

9. NOC from secured creditors along with charge holder, if applicable

10. Statement of accounts of the existing entity, prepared not later than 15 days preceding the date of application duly certified by auditor; if applicable

11. Copy of the resolution declaring the amount of guarantee

12. a copy of latest Income Tax return of the firm

13. Copy of objection(s) received from companies along with details of resolution(s) provided, if applicable.

The other points to be taken care for applications in case of PART 1 companies:

h) Date of Advertisement should not be older than 30 days.

i) In URC-2, it is to be specifically mentioned that objection in writing should be communicated to the Registrar at Central Registration Centre (CRC), Indian Institute of Corporate Affairs (IICA), Plot No. 6, 7, 8, Sector 5, IMT Manesar, District Gurugram (Haryana)-122050.

j) Financial Statements should not be older than 15 days from the date of filing the form or the notes to financial statements are not attached.

k) All the partnership deeds should be attached in the Form.

l) Amount of Fixed Assets/Secured Debts/Number of shares or price per share should be correct.

m) NOC from the Secured Creditors should be attached.

75. Whether filing INC-12 is mandatory to incorporate Section 8/Part I Section 8 Company?

No, as substituted by the Companies (Incorporation) Amendment Rules, 2020 w.e.f. 15th February, 2020, license for Section 8/ Part I Section 8 Company shall be issued through SPICe+ form. Form INC -12 shall not be filed for obtaining license for a new Section 8 company.

76. Which words are mandatorily to be used in the name of section 8 Company?

The proposed name of Section 8 company shall include any one of the words i.e. Foundation, Forum, Association, Federation, Chambers, Confederation, Council, Electoral Trust, etc.

77. Which NIC code is required to be selected in SPICe+ PART-A in case of application for incorporation is for a Section 8 Company?

The objects of a Section 8 Company can be the promotion of commerce, art, science, sports, education, research, social welfare, religion, charity, protection of environment or any such other object and for that preferably NIC code 86 i.e. (Health and Social Work)/94 i.e. (Activities of Membership Organisations) is to be selected in SPICe+ PART A.

78. What are the points which must be taken care while applying for incorporation of a Producer Company

The application for incorporation of a Producer Company may be rejected on the following grounds:

a) The Producer Certificate is not attached or the signatures/stamp of the signing authority is not legible or not on letterhead of the concerned department.

b) The Objects are not in consonance with Section 378B (1) of Companies Act, 2013.

c) The MOA and AOA contains the provisions for issuance of Debentures and Preference Shares.

79. Whether a NIDHI Company can be incorporated using SPICe+ form?

Yes. In such case, type of company shall be selected as ‘Nidhi Company’

80. What are the points which must be taken care while applying for incorporation of a Nidhi Company?

The application for incorporation of a Nidhi Company may be rejected on the following grounds:

a) Objects contain provision for advertisement/opening of branch office.

b) Non-Compliance of Minimum Paid-up Capital of Rs.10 lac.

81. What will happen in case the proposed name is identical or too nearly resembles with the name of an existing Limited Liability Partnership or an existing Company?

The name shall be treated as an undesirable name and sent for resubmission or rejected, as the case maybe.

82. Whether the proposed name is undesirable if it is identical with or too nearly resembles with a name which is for the time being reserved and not expired?

Yes, it is treated as undesirable.

83. How do I apply for a name if the proposed name includes the name of a Trademark?

In case the proposed name includes a reference of a registered Trade mark name, the user must ensure that he has attached the consent of the owner or applicant for registration of the trade mark along with KYC details (bearing signatures) of Trademark owner. In case the TM owner is a body corporate, the NOC should be provided in the form of a Board Resolution along with KYC documents.

84. What are the words on which approval of regulatory authority would be required?

A name shall generally be reserved if it includes the words like ‘Bank’, ‘Insurance’, and ‘Banking’, ‘Venture Capital’ or ‘mutual fund’ or business activity includes the words like ‘Bank’, ‘Insurance’, and ‘Banking’, ‘Venture Capital’ or ‘mutual funds’ or such similar words With the approval of regulatory authority.

Provided that the approval of regulatory authority may be obtained at the time of application for incorporation or change of name, as the case may be.

85. What are the words or expression which can be used only after obtaining previous approval of Central Government?

In terms clause {b) of sub-section (3) of Section 4, the following words and combinations thereof shall not be used in the name of a company in English or any of the languages depicting the same meaning unless the previous approval of the Central Government has been obtained for the use of any such word or expression:-

a. Board;

b. Commission;

c. Authority;

d. Undertaking;

e. National;

f. Union;

g. Central;

h. Federal;

i. Republic;

j. President;

k. Rashtrapati;

l. Small Scale Industries;

m. Khadi and Village Industries Corporation;

n. Financial Corporation and the like;

o. Municipal;

p. Panchayat;

q. Development Authority;

r. Prime Minister or Chief Minister;

s. Minister;

t. Nation;

u. Forest corporation;

v. Development Scheme;

w. Statute or Statutory;

x. Court or Judiciary;

y. Governor;

z. the use of word Scheme with the name of Government (s), State, India, Bharat or any Government authority or in any manner resembling with the schemes launched by Central, State or local Governments and authorities; and

aa. Bureau.

86. What precautions should one take care before applying for the proposed name?

One should be very careful while applying for the name, there can be rejection of name approval application in the following cases:

a. Proposed Name exactly identical/resembled/phonetically to the name of an existing company/LLP

b. Proposed Name includes words which are registered under Trademark Act with a specific class(es)

c. Wrong Class/Category/Sub Category of the Proposed Company is mentioned in web form.

d. Proposed Name is found Descriptive i.e. it contains commonly used words (proper pre- fix or suffix not used in name)

e. No significance about Abbreviations used in proposed name

f. Proposed Name indicates words Finance/Investment/Capital/ Holding/ Insurance etc whereas the proposed objects of the Company do not indicate such activities.

g. Name contain words viz Board, National, Commission etc as given in Rule 8B of the Companies (Incorporation) Rules, 2014 for which previous approval of the Central Government is required.

h. Application made with Restricted and Undesirable names (System may not allow filing of such applications)

i. Proposed name if resembles closely the popular or abbreviated description of an existing company or limited liability as per rule 8A (1) (h) of Companies (Incorporation) Rules, 2014.

j. Previous approval of the Central Government has not been obtained and attached with application Where any word or expression which is likely to give the impression that the company is in any way connected with, or having the patronage of, the Government, or any local authority, corporation or body constituted by the any Government.

k. If the proposed name contains the name a foreign country/city/town etc. then applicant has to attach any proof of significance of business relations with such foreign country like MOU with a company of such country. In case proposed name includes name of India and a foreign country (eg. India Japan or Japan India) in such cases name shall be allowed if, there is Government to government participation or patronage and no company shall be incorporated using the name of enemy country. (Pl refer Rule8A (1) (t).

Note: The Stakeholders are requested to take utmost care in complying with the above instructions as Name Reservation applications may be put into re-submissions or rejections on the above grounds.

87. In case the proposed name indicates different words like Finance/Leasing/Chit fund/Investment/Securities or combination thereof whereas the proposed objects of the Company does not indicate such activities, what would happen in this case?

The proposed name will be considered as undesirable if it is not in consonance with the principal objects of the company as set out in the MOA Similarly, if the main objectives relates to Finance/leasing/chit fund/Investment/Securities or combination thereof, the proposed name must include such activity in the name (Rule 8(a) (1) (g) of the Companies (Incorporation) Rules, 2014.

88. What needs to be done when the proposed name applied has already been reserved but due to some issues like (Category/Spelling mistakes etc.), the applicant wants to reapply with the same name?

In such cases, before applying again, it has to be ensured that the stakeholder first withdraws the already reserved name and thereafter apply again. Such name can be withdrawn by making application to [email protected] along with an Affidavit for withdrawal and KYC details of applicant.

89. Whether it is necessary to attach Board Resolution/ NOC with the name reservation application?

Certified copy of Board Resolution in case of change of name of a company and certified copy of Board Resolution with NOC duly signed by the Authorised Representative in case of incorporation of subsidiary of Foreign Company should be attached.

BR is also to be attached while providing NOC for using a resembling name / Trademark.

90. What document is required to be attached while reservation of name in case of conversion of Partnership into Company?

Partnership Deed should be attached in case of conversion of Partnership Firm into Company. Also attach the consent of all the partners for conversion of Partnership into Company.

91. Whether Special Characters are allowed in SPICe+ PART A proposed name?

Below mentioned 32 special characters to be allowed in proposed Company Name.

# Special Characters
1 `
2 @
3 #
4 $
5 %
6 &
7 *
8 (
9 )
10
11 _
12 =
13 +
14 [
15 {
16 }
17 ]
18 |
19 \
20 ;
21 :
22
23
24 ,

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