Secretarial audit will be helpful to the Promoters, Independent & Non-Independent Directors, government authorities & regulators, Investors, stakeholders, Creditors and management of the company.
The main focus of stakeholder is to validate statutory compliance of the company, good governance & evaluate performance of the company.
The Secretarial audit helps to find out or detect any non-compliance made by the company and taking corrective steps (measures) for that the same.
It is one of the important tool of risk mitigation and allow companies to effectively address compliance risk issue.
It is also helpful to the company to build their corporate image.
PROVISION UNDER COMPANIES ACT, 2013
As per Section 204(1) of the companies Act, 2013 read with Companies rule 9 of the (Appointment and remuneration of managerial personnel) Rules, 2014, the following companies are required to prepare Secretarial Audit Report from Practicing Company Secretary.
Secretarial audit is also mandatory to a private company which is subsidiary of a public company, and which falls under the prescribed class of companies.
Companies which are not covered under the provision of section 204 of the Companies Act, 2013 may obtain secretarial audit report voluntarily as it provides an independent assurance of the compliance in the company.
Section 143 of the Companies Act, 2013 deals with the powers and duties of auditors. Sub-section 14 of section 143 provides that the provision of this section shall mutatis mutandis apply to the Company secretary in practice conducting Secretarial Audit under section 204.
Member of the Institute of Company Secretaries of India holding Certificate of practice (Practicing company secretary PCS) can conduct Secretarial audit and given secretarial audit report to the company in format of MR-3.
APPOINTMENT OF SECRETARIAL AUDITOR
As per Rule 8 of the Companies (Meeting of board and its powers) Rules, 2014 Secretarial auditor is required to be appointed by means of resolution passed at a duly convened board meeting and resolution for appointment shall be filed with ROC within 30 days in e-form MGT-14.
SECRETARIAL AUDIT REPORT
Secretarial Audit Report is required to be provided in the format prescribed in Form MR-3.
The Secretarial audit Report should be signed by the Company Secretary in practice or in case of a firm of company secretaries, by the partner under whose supervision the secretarial audit was conducted.
The Secretarial audit report to be annexed with Board’s report.
As per the section 134(3)(f) of the Companies Act, 2013 defines that in the board of directors report shall give explanations or comment by the board on every qualification, reservation or adverse remarks or disclaimer made by the company secretary in practice in their secretarial audit report.
SCOPE OF SECRETARIAL AUDIT
A secretarial auditor has to check compliances by the company under the following laws and rules made there-under;
i.The Companies Act, 2013 (the Act) and the rules made there-under;
ii.The Securities Contracts (Regulation) Act, 1956 (‘SCRA’) and the rules made there-under;
iii. The Depositories Act, 1996 and the Regulations and Bye-laws framed there-under;
vii. The Listing Agreements entered into by the Company with Stock Exchange(s), if applicable;
viii. Other laws as may be applicable specifically to the company.
Thus the scope of Secretarial audit is not limited to the corporate laws applicable to company but it extent to all laws applicable to Company.
There is no minimum fee prescribed by ICSI for conducting Secretarial audit by Practicing Company secretary practice.
NUMBER OF SECRETARIAL AUDIT
A Practicing Company Secretary is allowed to do 5 Secretarial audit for each year.
PROFESSIONAL RESPONSIBILITY AND PENALTY FOR INCORRECT AUDIT REPORT
Section 204(4) of the Companies Act, 2013, provides that if a company or any officer of the company or the company secretary in practice, contravenes the provisions of section 204 of the Act, the company, every officer of the company or the company secretary in practice, who is in default, shall be punishable with fine which shall not be less than 1 lakh rupees but which may extend to 5 lakh rupees.
Section 448 of Companies Act, 2013 deals with Punishment for false statements. the section provides that if in any return, report, certificate, financial statement, prospectus, statement or other document required by, or for the purposes of any of the provisions of this Act or the rules made thereunder, any person makes a statement,
(a) Which is false in any material particulars, knowing it to be false; or
(b) Which omits any material fact, knowing it to be material,
He shall be liable under section 447.
In terms of Section 448, a Company Secretary in Practice is liable to attract penal provision if, he makes statement in the Secretarial Audit Report which is false is any material particulars, knowing it be false or omits any material fact knowing it to be material.
CS YASHREE K. DIXIT, M.com, ACS
YASHREE DIXIT & ASSOCIATES
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