Private Limited Company Incorporation

Article provides information on filing application of incorporation of Private limited company

Forms required to apply for incorporation of Pvt Ltd company

Spic e+ form helps to an Incorporate a Private Limited Company, with a single application for Name Reservation, Incorporation, DIN Allotment, Mandatory issue of PAN, TAN, EPFO, ESIC, Profession Tax (Maharashtra), and Opening of Bank Account. GST Registration is optional.

Parts of Spice+ Form: –

1. Spice+A (Represents the section wherein all details with respect to name reservation for a new company have to be entered)

2. Spice+B (Represents the section wherein all details with respect to Company and Directors for incorporation and Application of DIN PAN, TAN)

3. Agile Pro+ (Application for EPFO, ESIC, Profession Tax (Maharashtra), and Opening of Bank Account. GST Registration is optional

4. Spice+AOA (Electronic AOA as physical attachment of AOA not required except for Section 8 company)

5. Spice+MOA (Electronic MOA as physical attachment of MOA not required except for Section 8 company)

6. Inc-9 (Gets auto filled, once the above-mentioned forms are filled)

Note: –

SPICe+ Part A can either be submitted individually for name reservation only or can be submitted together with SPICe+ Part B for both name reservation as well as incorporation and for availing other integrated services

Form Filling Procedure

• Login to MCA Site select Spic e+ form
• On selection of Spic e+ Form ,2 options appear
• New application-This option is selected when you’re applying for company name approval by filling Spice+ Part A

1. SPICe+PartA Form

• Type of Company
• Class of Company
• Category of company
• Sub category of company
• Main division of Industrial activity of the company (For division codes refer Annexure A in Instruction Kit for e-Form SPICe (INC-32)
• Description of the main division
• Summary of the objects to be pursued by the company on it’s incorporation (Kindly ensure the objects entered here matches with the business activity and object clause described in MOA. Preferably it is advisable to write as Attached Object and while filling Spice+MOA mention in details while filling object clause)
• Particulars of the proposed/approved name (Kindly research and ensure that the proposed name you apply if it common then there are chances of resubmission of application)

After completion of entering all the above details then Click on ‘Auto check’ button for automatic scrutiny of proposed name. Click on ‘Save’ button. Submit your application for Part A by clicking on ‘Submit’ button.

MCA will provide you the Name approval letter. Furthermore, MCA will provide the user 20 days’ time period for filling other forms and uploading on MCA site.

After completion of application of Spice+A Form either wait for approval or submit the remaining list of forms together 

2. SPICe+ Part B

a) Structure of the company

• • Select No pertaining to AOA being entrenched as this ensures AOA can be modified when required
  • Minimum Authorized capital requirement is Rs 1,00,000/-
  • There is no mandatory requirement for Capital to be subscribed.
  • Thus, with no capital also company application can be made

b) Address of the company

c) Subscribers and directors’ details

• Minimum 2 Adult Directors and Subscribers required for private limited company
• Directors and subscribers can be the same or different individuals
• One Resident Indian Director is mandatory
• On selection of add/edit enter the director’s personal details correctly in conformation with PAN and Identity proof Details
• Kindly verify the PAN Details
• Always with Chairman either select Executive or Non-executive
• Ensure the proof of attachments reflects the address as mentioned in the form
• If the director has any holding /interest in other entities please do mention.

d) Stamp duty

On selection of prefill tab Amount of stamp duty calculates automatically

Since there is no advance stamp duty paid nothing is required to be filled otherwise, please enter the details if any advance payment is done

e) PAN/TAN Information (The AO Code and A O No is to be entered)

Use Tin NSDL website for PAN AO and TAN AO rest details are auto populated

For Business/Professional Code refer Page 16 of Instruction Kit for eForm SPICe (INC-32) and enter the code accordingly.

f)Attachments- (Kindly enter proper attachments reflecting details matching with the data entered by you in the above tables)

MOA and AOA are not to be attached except for section 8 Companies

Kindly ensure the attachments order match with the form filled for director details entered first

In case of address proof, if the electricity bills do not contain Company’s name, then please attach a NOC Letter from the owner of the place in the optional attachment Also attach DIR 2 (consent to act as a director of the proposed company)

g)Declaration-This the First director’s declaration. In this declaration details of the professional (CA/CS, CMA Advocate) is to be given in the last point. The PAN asked is of the First Director

h) Declaration by professional (CA/CS/CMA/Advocate) 

After completion of entering all the above details, click on presrcutiny (for error free validation) and then click on submit

After completion of filling spice+ Part b, Select Agile PRO-S form

 3) Agile Pro -S Form template

Application of GSTIN is not compulsory so you can select no then apply on GST Portal. Rest applications are mandatory

a) Company address details     

b)  Company’s Business Activity details

c) Director’s Details and Bank account opening

Kindly enter the details as filled in Spice+ form Part B

d) Attachments (Kindly enter proper attachments reflecting details matching with the data entered by you in the above tables and also in accordance with Spice+ B

e) Declaration

After completion of entering all the above details,Click on presrcutiny (for error free validation) and then click on submit

After completion of filling Agile PRO-S, Select Spice+ AOA form

 4) Spice e+ AOA

 After selecting the appropriate table(F/G/H)

Select all the pre filled data except for point 1 and Board of directors will have to be mentioned as per company’s requirement

Add number of subscribers and enter Subscriber’s details

The professional details should be the same as in Spice+ Part B

Then click check form (for error free validation) and then click on save and then submit and go to Spice e+ moa form 

5) Spice e+ moa Form

Kindly enter the clauses have to be entered as per your company’s business objective

a) Object Clause (the clauses have to be entered as per your company’s business objective)

b)  Share Capital Details

c) Subscriber’s Details and Professional’s Details

After completion of entering all the above details, click on  check form (for error free validation) next click on save and then submit

On submission of all the forms, the form INC-9 is auto filled

Filing of Spice+ Form

Ensure that the DSC is registered on MCA portal and then download all the forms filled in pdf and get it digitally signed as per the authorized signatory mention in the form

Next go to upload E forms and select normal forms and linked forms, select add linked forms.

Arrangement of forms to be uploaded: –

• Spice form b
• Spice+ MOA
• Spice+AOA
• Agile pro 9
• Inc 9

Then click on upload

Save Upload successfully screenshot for your reference. 

Payment

After uploading the payment option will appear for payment to be done now or later

Select as per your convenience

Advisable to always select SBI and if SRN is generated and OTP is not being generated then cancel SRN and try on another browser like internet explorer

After payment download the receipt

Points to remember to avoid technical errors: –

• Kindly ensure the form size is 1 mb before digital signature as maximum size for uploading each form is 6 MB
• To reduce the size after being digitally signed-
• Open the PDF File-Select Edit-Preferences-Category: Signature
• The Digital Signature Section is displayed-Click on More button under the Creation & Appearance section
• Uncheck the Include signature’s revocation status option
• While adding attachments, please ensure attachments name are without any space and special characters.

 If any additional queries do connect on  9833631616/[email protected]