Under Section 173 of the Companies Act, 2013, companies are required to hold board meetings.
However, for some reason, the companies have to postpone their board meeting for reasons beyond their scope of control.
Here is a draft format for postponement of a board meeting.
Users are free to modify as per their requirements.
Format of letter is as follows-
NAME OF THE COMPANY
CIN: <Insert CIN>
Regd. Office: <Address>
Phone No.: <Phone No.> | Email-ID: <E-Mail ID>
POSTPONEMENT OF BOARD MEETING
<Insert the name of Director>
<Address of Director>
Kindly take notice that the meeting [Meeting No. _____/ Year] of the Board of Directors of the Company notified to be held on <Day of meeting>, the <Date of meeting>, at <time> has been postponed and it will now be held on <Day of meeting>, the <Date of meeting>, at <time> at the registered office of the Company at <Address of Company>. The agenda as sent along with the earlier notice remains unaltered and the same will be considered at the said meeting.
You are requested to make it convenient to attend the meeting. Any inconvenience caused to you because of the postponement of the meeting is regretted.
For and on Behalf of,
<Name of the Company>
<Name of the Secretary / Director>
Company Secretary / Director
(DIN: <Insert DIN>)
On the order of the Board