MCA is conducting KYC of all Directors of all companies annually through a new eform viz. DIR-3 KYC.

Important points to be noted:

1. Every Director who has been allotted DIN on or before 31st march, 2018 and whose DIN status is ‘Approved’.

2. Due date of filing of DIR-3KYC is on or before 31st August, 2018.

3. Mandatory Information DIR-3 –

  • Unique Personal Mobile Number
  • Personal Email ID.
  • OTP on Email ID and Mobile No.

4. Certification of DIR-3 KYC-

  • DSC of Director
  • DSC of practicing professional (CS/CA/CMA)

5. Filing of DIR-3 KYC would be mandatory for Disqualified Directors as well.

6. If director fails to file DIR-3 KYC the MCA21 system will mark all approved DINs (allotted on or before 31st March, 2018) against which DIR-3 KYC form has not been filed as ‘Deactivated’ with reason as ‘Non-filing of DIR-3 KYC’

7. MCA notifies ‘Nil Fee’ and ‘Delayed Fee of Rs. 5,000’ for Filing e-Form DIR-3 KYC under rule 12A of the Companies (Appointment and Qualification of Directors) Rules, 2014, applicable w.e.f. 10 July 2018.

8. MCA has notified 5 July 2018 and 15 Aug. 2018 as the Effective Date for Various Sections of the Companies (Amendment) Act, 2017, i.e. the date on which provisions of such sections shall come into force/ effect.

9. After the due date filing of DIR-3 KYC in respect of such deactivated DINs shall be allowed upon payment of a specified fee only, without prejudice to any other action that may be taken.

10. MCA notifies format of e-form DIR-3 KYC under new Rule 12A (Directors KYC) along with procedure for restoration of deactivated DINs of Directors, applicable w.e.f. 10 July, 2018.

11. MCA notifies DIR-3 KYC will be available on MCA21 Company Forms Download page 
w.e.f 14th July 2018for filing purposes.

Here are the FAQ’s for better understanding of this complicated concept:

Q1Who has to file DIR-3 KYC?

Ans. All the Individuals whether they are residents in India, NRIs or Foreigners who are directors in Indian Companies are needed to file this form with MCA.

Q2Under which Rule, this form has to be filed?

Ans. Companies (Appointment & Qualification of Directors) Fourth Amendment Rules, 2018 notified on 5th July 2018.

Q3 Effective Date of Notification?

Ans. From 10th July 2018

Q4- Main Objective of this Rule?

Ans. All individuals have to update the KYC having DIN irrespective of the fact such individuals holding any directorship in any company or not.

It is significant to note that even Disqualified Director have to file this form.

Q5Applicability and time limit for filing DIR-3 KYC?

Ans. Individuals who have been allotted DIN till 31 March 2018 are needed to file e-form DIR-3 KYC with MCA by 31 August, 2018.

Q6- What is the filing fee for this form?

Ans. There is no filing fee for this form for filing with MCA.

However , if the form is not filed on before 31st August 2018, a feeof Rs 5000/- is to be paid thereafter

Q7 What are the attachments to be filed along with this form?

Ans. PAN CARD– For all Indian Nationals , PAN card is to be filed compulsorily .

Passport For all foreign nationals who are having DIN , their passport number is to be mentioned in the form compulsorily.

Passport is not compulsory for Indian residents but they have to provide their details of their passport if they have the same.

Aaadhar – Aaadhar is mandatory for filing this form.  Aaadhar details should match the PAN and DIN details.

Mobile and E-mail ids – Individuals should provide their personal, active and working mobile number and personal active and working email. While filing this eform , an OTP will be sent by MCA through this email id and mobile number for verification purpose.

Present residential address shall be the same as per the address proof documents attached along with this form.

Q8What are the attachments to be attached with DIR-3 KYC eform?

Ans. Proof of Identity

PAN / Passport / Aaadhar card

The proof of identity document should have persons full name, his father’s full name along with photograph of the applicant and his date of birth.

Q9Whose DSC has to be used?

Ans. The concerned director has to use his own Digital Signature (DSC).

Q10Who has to certify the Form?

Ans. The form should be filed by any one of the following professionals along with the DSC

  • Practicing Company Secretary (CS)

Or

  • Practicing Chartered Accountant(CA)

Or

  • Practicing Cost Accountant(CMA)

Q11 Attachments for Foreign Director

Ans.  In case of Foreign Director-

  • Copy of Passport and residential proof
  • (any 1 out of Bank Statement/ Electricity bill/ Telephone bill/ Mobile bill, but not older than 1 year).

Q12Verification Process for Indian Nation.

Ans. DSC should contain PAN

Q13 Verification Process for a foreigner.

Ans. Applicant’s name in DSC would be matched with his/her name entered while filing the form(DIR-3 KYC).

Relevant Notifications

Title Notification No. Date
Companies (Registration Offices and Fees) Third Amendment Rules, 2018 F. No. 01/16/2013 CL-V (Pt-I) 05/07/2018
Companies (Appointment and Qualification of Directors) fourth Amendment Rules, 2018 F.No. 01/22/2013 CL-V (Pt-III) 05/07/2018

Author Bio

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Member Since: 12 Apr 2018 | Total Posts: 7
Shubham Katyal is aspiring Law graduate, Bachelors in Commerce and An Associate Member of ICSI. He is identified as Multi tasking person having experience as a advisor regarding: * Corporate Laws * Reserve Bank of India directions. * National Company Law Tribunal * Merger and Acquisition * SEBI * NB View Full Profile

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