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This Article contains Checklist for work to be done by a Company after its Annual General Meeting (AGM). The Same includes Filing of Annual ROC Forms i.e. ADT- 1, Form AOC 4, MGT-7, MGT-14, Compliance with SEBI Regulations, Compliance with Law related to dividend deceleration, Preparation of Minutes and submission of same with SEBI etc.
| Relevant Section | ACTIVITIES | Period | Y/ N |
| AFTER AGM | |||
| FORMS TO BE SUBMITTED | |||
| Section 139(1) of Companies Act, 2013 | Filing of Form ADT- 1 (ratification of appointment of auditors) | Within 15 days of AGM | |
| Section 137 of Companies Act, 2013 | Filing form AOC 4 XBRL: Chapter 9B Rule 3
Applicability: As per Companies (Accounts) Rules, 2014, if applicable. |
Within 30 days of AGM
|
|
| Section 137 of Companies Act, 2013 | Filing form AOC 4 Non XBRL
|
Within 30 days of AGM | |
| Section 92 of Companies Act, 2013 and Rule 11 and 12(2) of Companies (Management and Administration) Rules, 2014 | Filing Form MGT 7 (Annual Return)
Such Annual Return shall be signed by a Director and Company Secretary of the Company and the same should be certified by a Company Secretary in Practice in Form No. MGT-8. |
Within 60 days of AGM | |
| Section 117(1) and (3)(a) of 2013 Act | Filing Form MGT 14 ( if any Special Resolution is passed at AGM) | Within 30 days of AGM | |
| Section 118 of Companies Act, 2013 | AGM Minutes to be finalised and given for review( circulate internally within 15 days of AGM) | Within 30 days of AGM | |
| SEBI LODR REGULATIONS, 2015 | |||
| Schedule III, Part A, Para A (13) of Securities Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 | Forward copy of proceedings of Annual General Meeting hours to the concerned stock exchange(s). | Within Twenty Four (24) Hours of of conclusion of the AGM | |
| Regulation 44(3) of Securities Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 | Submit to the concerned stock exchange(s) details regarding the voting results in the specified format within forty eight (48) hours of conclusion of the Annual General Meeting. | within forty eight (48) hours of conclusion of the AGM | |
| Rule 20(4)(xvi) of the Companies (Management and Administration) Rules, 2014 | Place on the website of the Company, if any, the results declared along with the report of the scrutinizer and on the website of the agency immediately after the result is declared by the Chairman. Also forward the results to the concerned stock exchanges(s) simultaneously. | ||
| Inform to the directors regarding their appointment/reappointment by the shareholders in the Annual General Meeting. | |||
| Section 170 & Rule 17 of the Companies (Appointment and Qualification of Directors) Rules, 2014 | Entries to be made in register of Directors and Key Managerial Personnel and their shareholding | ||
| Section 139(1) of the Companies Act, 2013 | Intimation to the Statutory Auditors about their appointment/reappointment. | ||
| Section 139(1) & Rule 4 of the Companies Audit and Auditors) Rules, 2014 | File notice of appointment of auditor in Form ADT-1 with the Registrar | within 15 days of the date of Annual General Meeting | |
| DIVIDEND DECLEARED,IF ANY | |||
| Section 123(4) of the Companies Act, 2013 | Deposit the requisite amount of dividend in a scheduled bank in a separate bank account opened for the purpose | within 5 days of declaration of such dividend i.e. the date of Annual general Meeting. | |
| SEC 15-0 OF INCOME TAX ACT,1961 | Deposit Tax On Dividend | within 14 days from AGM | |
| Section 127 of the Companies Act, 2013 | Dividend must be paid or warrants must be dispatched. | within 30 days from the date of declaration. | |
| Section 124(1) of the Companies Act, 2013 | Deposit unclaimed/unpaid dividend in a special account opened in a scheduled bank titled as “Unpaid Dividend Account………….” | within 7 days from the date of expiry of thirty (30) days of the date of Annual General Meeting. | |
| Section 124(2) of the Companies Act, 2013 | Prepare a statement containing the names, last known addresses and unpaid dividend to be paid to each such person and place it on the website of the Company, if any and also any other website approved by the Central Government. | within a period of 90 days of making the transfer to Unpaid Dividend Account a | |
| MINUTES | |||
| Section 118(1) of the Companies Act, 2013 & Rule 25(1)(b)(i) of the Companies (Management and Administration) Rules, 2014 | Enter minutes of proceedings of Annual General Meeting in the books maintained for that purpose along with the date of such entry. | within 30 days of the conclusion of the Annual General Meeting | |
| Comments Of Directors On Draft Minutes | Within 15 Days Of Conclusion Of AGM | ||
| Signing Of Final Minutes By Chairman | Within 30 Days Of Conclusion Of AGM | ||
| Copy Of Signed Minutes Certified By Company Secretary | Circulate Within 15 Days After These Are Signed | ||
| Copies Of Minutes To Stock Exchanges | Within 30 Days Of AGM |
IMPORTANT NOTE – ( Sec 124 of the Act has not yet enforced and therefore provisions of Sec 205 of the Companies Act, 1956 shall be applicable in relation to declaration and payment of dividend.)
———————-
Subhankar Das
M.Com,CS Qualified
Management Trainee In Oriental Carbon And Chemicals Limited
Phone Number-08876076461
Email [email protected]
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Read, seems ADT-1 is not required for ratification.
Do we need to file form ADT-1 every year??
i think section 121 also needs to be checked for this checklist