How to download online TDS Certificates in Form No. 16A

Tuesday, April 17, 2012, 6:41
Income Tax
Articles, Featured

Manish Kumar Agarwal, FCA

As you are aware that at present, the activity of issuance of Form No.16A is distinct and independent of filing of e- TDS statement on quarterly basis and therefore the chances of mismatch, in certain cases, between TDS Certificate in Form No.16A and Form No, 26AS cannot be completely ruled out. To overcome the challenge of mismatch, the CBDT has issued Circular No.3 dated May 13th 2011 , CBDT CIRCULAR NO-01/2012 dated 9th April, 2012 and laying down therein that a common link has now been created between the TDS certificate in Form No.16A and Form No. 26AS through a facility in the Tax Information Network website (TIN Website) which will enable a deductor to download TDS Certificate in Form No.16A from the TIN Website based on the figures reported in e-TDS statement filed by him/them. As both Form No.16A and Form No.26AS will be generated on the basis of figures reported by the deductor in the e-TDS statement filed, the likelihood of mismatch between Form No.16A and Form No.26AS will be completely eliminated.

The CBDT has further clarified the following in the said Circular:

On or after April 1st 2011 the deductor being a Company including a Banking company should issue TDS Certificate in Form No. 16A generated through TIN Central system and which is downloaded from the TIN Website with a unique TDS certificate number in respect of all sums deducted on or after the 1st day of April, 2011 under any of the provisions of Chapter-XVII-B other than section 192.

However, the deductor, being a person other than a Company or a Banking company, may, at his option, issue TDS Certificate in Form No.16A generated through TIN central system and which is downloaded from the TIN Website with a unique TDS certificate number in respect of all sums deducted on or after the 1st day of April, 2011 under any provisions of Chapter-XVII-B other than section 192.

For deduction of tax at source made during FY 2010-11, the deductor, may at his option, issue the TDS certificate in Form No.16A generated through TIN central system which is downloaded from the TIN Website with a unique TDS certificate number in respect of all sums deducted during the FY 2010-11 under any of the provisions of Chapter- XVII-B other than section 192.

The deductor, issuing the TDS certificate in Form No.16A by downloading from the TIN Website shall authenticate such TDS certificate by either using digital signature or manual signature.

The deductor being a person other than a Company including a Banking Company who do not issue the TDS Certificate in Form No.16A by downloading from the TIN Website shall continue to authenticate TDS certificate in Form No.16A by manual signature only.

The Director General of Income-tax (Systems) shall specify the procedure, formats and standards for the purpose of issuance of TDS certificate in Form No.16A which is downloaded from the TIN Website and shall be responsible for the day-to-day administration in relation to the procedure, formats and standards for issuance of TDS certificate in Form No.16A in electronic form.

· The TDS certificate issued in Form No. 16A by the person responsible for deducting TDS being a Company including a Banking Company in accordance with this circular and procedure, format and standards specified by the Director General of Income-tax (Systems) shall only be treated as a valid TDS certificate in Form No. 16A for the purpose of section 203 of the Act read with Rule 31 of the IT Rules, 1962.

In order to enable you to generate the TDS Certificates through TIN Website, you will be required to follow the following steps:

1. The deductor has to register their TAN with NSDL website. Click on the “Online TAN Registration” available in the home page of www.tin-nsdl.com and follow the due procedures mentioned therein.

2. Upon registration the deductor would be allotted a Reference Number. Note down this number.

3. The deductor will also receive an email from NSDL informing the Reference Number, User Name, Password…etc

4. After confirmation of registration formalities, again visit the website www.tin-nsdl.com and Login to TAN Account

5. Provide the User Name, Password and TAN Number

6. Provide the details as asked for by the website for every quarter. You will receive by email a text file from NSDL.

7. Now the said text file needs to be converted into a PDF file / TDS certificate (Form 16A). Requisite conversion software provided in the website itself.

8. Once converted, the TDS certificates will be saved in the computer automatically at the defined path.

9. Take print out of the certificates and check the same for 100% accuracy

10. If found in order, affix seal and signature and issue the certificate to the deductees by either using digital signature or manual signature.

Author Email- mr_manish_ca@yahoo.com

(Article was First Published on 27.05.2011 and Republished on 17.04.2012)

29 Comments on “How to download online TDS Certificates in Form No. 16A”

bhushan mete wrote on 27 May, 2011, 11:58
How to use Digital signature to authenticate form 16A
Rajesh Pawar wrote on 27 May, 2011, 13:14
how to download the 16a covert to pdf file
puneeth h wrote on 27 May, 2011, 14:06
thanks for the info…amazing
C P Chugh wrote on 28 May, 2011, 7:49
PAN Ledger Account (Commonly known as 26AS Statement) now has a link to download TDS Certificates but it requires unique six digit number to download the same.
How to get that six digit unique number ?

Thanks
paresh wrote on 28 May, 2011, 10:57
16A Certificat (non salary) can be downloaded from unique number provided by tin nsdl while generating tds certificate by deductor so contact deductor for same
paresh wrote on 28 May, 2011, 11:00
16A Certificate (non salary) can be downloaded from nsdl website by deductor while generating tds certificate by deductor get unique number on such certificate so contact deductor for same which can used by you in your 26AS register for viewing 16a
raj wrote on 28 May, 2011, 11:35
The six character number is the TDS certificate number that will be issued by the deductor after downloading the same from TIN website.

The intent of such facility is to enable/help the taxpayer in verifying the genuineness of the certificate and the contents thereof – ie ascertaining the genuineness of TDS certificate issued by the deductor.
Sanjeev Kumar wrote on 28 May, 2011, 11:36
its really a great move. now its easy. we are out from manual working.
raj wrote on 28 May, 2011, 11:37
A seperate utility is available on TIN website that converts text file into pdf
raj wrote on 28 May, 2011, 11:38
get the digital signature through authorized agencies
Vinodrai K Shah wrote on 28 May, 2011, 11:58
28/05/2011.
Dear Mr.Manish Agarwal,
Thanks for providing information.I am an individual professional and do use to see Form 26 AS after getting registered with TIN.
May I know,whether in absence of Form 16 A issued by the “Deductor”,may I use and provide downloaded copy of Form 26AS in place of Form 16 A with my filing IT Return ? & if yes,will it be acceptable to IT Deptt.b’coz,it may not contain any signature of the “Deductor”.
Pl.reply me through my e-mail id as above.
Thanks.
Deepak Rastogi wrote on 28 May, 2011, 13:43
Dear Manish,

its very clear guideline from your side for the accounts people and its realy very helpful to do so. Thanks !.
Swapnil wrote on 28 May, 2011, 13:47
Its amazing…thanks for sharing this info….
raj wrote on 28 May, 2011, 23:38
In case the entries in 26As are correct and complete, there is no need for a TDS certificate from the deductor. The ITD has such credits in its database. You may accordingly file ITR. However, make sure that the entries in 26AS are complete and correct
SARITA wrote on 30 May, 2011, 15:41
how to find out The six character number is the TDS certificate number in form 16A
SARITA wrote on 30 May, 2011, 15:42
How to get that six digit unique number?Please reply me fastly
raj wrote on 2 June, 2011, 22:47
The six character number is the TDS certificate number that will be issued by the deductor after downloading the same from TIN website.

The intent of such facility is to enable/help the taxpayer in verifying the genuineness of the certificate and the contents thereof – ie ascertaining the genuineness of TDS certificate issued by the deductor.
Ganesan.K wrote on 22 July, 2011, 16:34
Dear Sir,

We have registered and got our companys Form16A zip file.
while opening the error as follows:

! C:\Documents and Settings\ADMIN\Desktop\TAN-FORM16A\BREEZE\CHEB07348F_201213_Q1_FORM_16A_0000108077_0001_OF_0001.zip: Unknown method in CHEB07348F_201213_Q1_FORM_16A_0000108077_0001_OF_0001.txt
! C:\Documents and Settings\ADMIN\Desktop\TAN-FORM16A\BREEZE\CHEB07348F_201213_Q1_FORM_16A_0000108077_0001_OF_0001.zip: No files to extract

Hence, We are unable to open the same, kindly guide me step by step procedure.

Thanks and regards
Ganesan.K
subramanian wrote on 3 August, 2011, 9:55
How to affix Digital signature on form 16A ? We have digital signature, but we are not able to find the .pfx file . please confirm how to do this
K J RAJPUT wrote on 1 September, 2011, 18:50
HOW I GET FORM 16A PLEASE GUIDE ME
Vijaya wrote on 2 September, 2011, 8:45
Please go to the bank where you have deposits on which tax has been deducted on the interest earned. They will give you the form 16A for the period you require.
samad wrote on 21 September, 2011, 13:03
Dear all!

Is it possible to generate form 16 (salary case) from TIN-NSDL site
BRAJESH wrote on 7 October, 2011, 16:02
Dear sir
HUM YAH JANANA CHAHTE HAI KI HAMARE PAN AMSPK0992M PAR ABHI 2010-2011 ME KITNA TOTAL TDS KATA HAI,AUR 2011-2012 ME ABHI TAK KITNA KATA HAI WAH HUMKO QUARTARLY SEND KAR DIJIYE PLEASE.
COMPUSERVES SYTEMS PVT LTD wrote on 14 December, 2011, 14:36
Everytime I get message whenever i try for tds certificate online pan & corresponding amt do not match with the details available at TIN Center systems please enter 3 distinct pan and corresponding amt
GEORGE NAZARETH wrote on 12 January, 2012, 17:57
Dear Mr Manish Bhai

we are tax deductors. we have to issue tds certs to deductees. But we have to download it from nsdl website. I have registered in TIN our tan number. got regn nu also. I am asked TDS cert number. How i get this. and how can i download TDS certs. will explain me procedure.

Thanks

B. Regards
George
sanjay kumar wrote on 1 April, 2012, 11:54
sir. hum jankari lena chahete hai mera pan no.AYYPK2123Q hai abhi tak 2010-2011 ka TOTAL tds kitna jama hua hai
ANDHAVARAPU ASHOK wrote on 7 May, 2012, 7:44
how to get form16a please guide me
sudesh wrote on 8 May, 2012, 13:44
How to generate the Part-b of Form No.16 for F.Y.2011-2012
Piyush Garg wrote on 15 May, 2012, 10:39
if the deductee does not have a PAN Number than how can we generate the Form 16A?

How to download online TDS Certificates in Form No. 16A

29 Comments on “How to download online TDS Certificates in Form No. 16A”

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