• Apr
  • 17
  • 2012

How to download online TDS Certificates in Form No. 16A

Posted In Income Tax | , | 51 Comments » Print Friendly and PDF

Manish Kumar Agarwal, FCA

As you are aware that at present, the activity of issuance of Form No.16A is distinct and independent of filing of e- TDS statement on quarterly basis and therefore the chances of mismatch, in certain cases, between TDS Certificate in Form No.16A and Form No, 26AS cannot be completely ruled out. To overcome the challenge of mismatch, the CBDT has issued Circular No.3 dated May 13th 2011 , CBDT CIRCULAR NO-01/2012 dated 9th April, 2012 and  laying down therein that a common link has now been created between the TDS certificate in Form No.16A and Form No. 26AS through a facility in the Tax Information Network website (TIN Website) which will enable a deductor to download TDS Certificate in Form No.16A from the TIN Website based on the figures reported in e-TDS statement filed by him/them. As both Form No.16A and Form No.26AS will be generated on the basis of figures reported by the deductor in the e-TDS statement filed, the likelihood of mismatch between Form No.16A and Form No.26AS will be completely eliminated.

The CBDT has further clarified the following in the said Circular:

On or after April 1st 2011 the deductor being a Company including a Banking company should issue TDS Certificate in Form No. 16A generated through TIN Central system and which is downloaded from the TIN Website with a unique TDS certificate number in respect of all sums deducted on or after the 1st day of April, 2011 under any of the provisions of Chapter-XVII-B other than section 192.

However, the deductor, being a person other than a Company or a Banking company, may, at his option, issue TDS Certificate in Form No.16A generated through TIN central system and which is downloaded from the TIN Website with a unique TDS certificate number in respect of all sums deducted on or after the 1st day of April, 2011 under any provisions of Chapter-XVII-B other than section 192.

For deduction of tax at source made during FY 2010-11, the deductor, may at his option, issue the TDS certificate in Form No.16A generated through TIN central system which is downloaded from the TIN Website with a unique TDS certificate number in respect of all sums deducted during the FY 2010-11 under any of the provisions of Chapter- XVII-B other than section 192.

The deductor, issuing the TDS certificate in Form No.16A by downloading from the TIN Website shall authenticate such TDS certificate by either using digital signature or manual signature.

The deductor being a person other than a Company including a Banking Company who do not issue the TDS Certificate in Form No.16A by downloading from the TIN Website shall continue to authenticate TDS certificate in Form No.16A by manual signature only.

The Director General of Income-tax (Systems) shall specify the procedure, formats and standards for the purpose of issuance of TDS certificate in Form No.16A which is downloaded from the TIN Website and shall be responsible for the day-to-day administration in relation to the procedure, formats and standards for issuance of TDS certificate in Form No.16A in electronic form.

· The TDS certificate issued in Form No. 16A by  the person responsible for deducting TDS being a Company including a Banking Company in accordance with this circular and procedure, format and standards specified by the Director General of Income-tax (Systems) shall only be treated as a valid TDS certificate in Form No. 16A for the purpose of section 203 of the Act read with Rule 31 of the IT Rules, 1962.

In order to enable you to generate the TDS Certificates through TIN Website, you will be required to follow the following steps:

1. The deductor has to register their TAN with NSDL website. Click on the “Online TAN Registration” available in the home page of www.tin-nsdl.com and follow the due procedures mentioned therein.

2. Upon registration the deductor would be allotted a Reference Number. Note down this number.

3.   The deductor will also receive an email from NSDL informing the Reference Number, User Name, Password…etc

4. After confirmation of registration formalities, again visit the website www.tin-nsdl.com and Login to TAN Account

5. Provide the User Name, Password and TAN Number

6. Provide the details as asked for by the website for every quarter. You will receive by email a text file from NSDL.

7. Now the said text file needs to be converted into a PDF file / TDS certificate (Form 16A). Requisite conversion software provided in the website itself.

8. Once converted, the TDS certificates will be saved in the computer automatically at the defined path.

9. Take print out of the certificates and check the same for 100% accuracy

10. If found in order, affix seal and signature and issue the certificate to the deductees by either using digital signature or manual signature.

Author Email-   mr_manish_ca@yahoo.com

(Article was First Published on 27.05.2011 and Republished on 17.04.2012)


51 Responses to “How to download online TDS Certificates in Form No. 16A”

  1. DIPANKAR HALDAR says:

    HOW CAN I ( LICI MEDICAL OFFICER )DOWNLOAD LICI TDS RETURN CERTIFICATE ?

  2. PRASANTA PANDA says:

    HOW TO DOWNLOAD TDS CERTIFICATE IN FORM 16A FROM 26AS .

  3. PRASANTA PANDA says:

    HOW TO DOWN LOAD 16A FROM 26AS SENT BY THE DEDUCTER AFTER DEDUCTING TDS AND DEPOSIT THE TAX AMOUNT WITH THE INCOME TAX DEPARTMENT.

  4. ASHOKE KUMAR GHOSH says:

    SIR/MADAM,

    WHAT IS THE SBI LAKHPATI ACCOUNT. KINDLY SAYS DETAILS THE BENEFIT OF INCOME TAX DEDUCTION OF THE SAID ACCOUNT. AWAITING YOUR REPLY

    ASHOKE

  5. ASHOKE says:

    SIR/MADAM,
    I DON’T KNOW THE TDS CERTIFICATE NO.
    SO, HOW CAN I DOWNLOAD THE FORM 16.

    PLEASE REPLY, AWAITING YOUR ANSWER.

    THANKS & REGARDS

  6. Devi says:

    How to download form16 certificate verification pls explain

  7. parashu ram singh says:

    useful link to all busy person and shared online to tax network where
    nsdl or traces side already server all these type information very well
    but sorry to say all bank’s need to support where loan account is maintained
    directly to link these side for verification/information.

  8. AKHILESH says:

    Dear Sir

    how i can know our all tds detail.

  9. Uttam says:

    How can I get my 16A certificate from net against the tax deducted from my Bank A/C by SBI ?

  10. V.Vinodkumar says:

    what is the procedure to download the details of tax deducted from my bills by various departments during the financial year 2011-2012

  11. Deepesh says:

    I need to know that how many and when my employer has been deposited the deducted amount. Can I get my individual TDS certificate directly by my PAN no.

  12. shanthi says:

    we are tax deductors. we have to issue tds certs to deductees. But we have to download it from nsdl website. I have registered in TIN our tan number. got regn nu also. I am asked TDS cert number. How i get this. and how can i download TDS certs. will explain me procedure.

    Thanks

  13. saravanan says:

    we are tax deductors. we have to issue tds certs to deductees. But we have to download it from nsdl website. I have registered in TIN our tan number. got regn nu also. I am asked TDS cert number. How i get this. and how can i download TDS certs. will explain me procedure.

    Thanks

    saravanan.

  14. Rajesh Kumar says:

    HOW I GET FORM 16A PLEASE GUIDE ME

  15. subhas says:

    In the a.y 2007-2008 i didn’t file the tax return. That time approx Rs.10000 TDS was deducted. My question is if I filled a.y.2007-08 in this year and claim the tds money , will I get the tds return ?

  16. S.Karuppiah says:

    My deductee has given tds certificate without unique no and unable to give me for reason best known to him. while efiling my it, I am azked to mention unique no. form 26as says he has paid and filed tds fully. pl help me.

  17. dattatreyahg says:

    It is one more systemic problem in TDS. The right thing should have been to enable the Deductee himself to generate Form 16A with UNIQUE TDS CERTIFICATE NUMBER once Form 26 AS is found to be OK. If he can not get it, this problem should automatically get referred to appropriate IT authority who should use his knowledge of the system and statuary power over Deductor to solve this problem. Deductee should not be harassed to solve this problem created by Deductors/ systemic deficiencies.

  18. dattatreyahg says:

    TINgenerated Form16A which containsTDS Certificate has created one more problem in the long list of woes of Deductees. Three out of four Deductors have given Form 16A which do not show UNIQUE SIX CHARACTERS anywhere in that Form 16A issued to me.NO response from Deductors on my request to issue the right TIN generated Form 16A. But Column(4) under Schedule TDS 2 in ITR 4 demands UNIQUE TDS CERTIFICATE NUMBER. Today is already24th july. How can I finalise my ITR4 by 31st July?.

  19. ketan motla says:

    how to find out The EIGHT character number is the UNIQUE TDS certificate number in form 16A

  20. ketan motla says:

    how to find out The six character number is the TDS certificate number in form 16A

  21. ketan motla says:

    hi, i m accountant in jamnagar -gujarat, what a unique tds certificate number help to us

  22. sreya thakur says:

    its too good for work

  23. Piyush Garg says:

    if the deductee does not have a PAN Number than how can we generate the Form 16A?

  24. sudesh says:

    How to generate the Part-b of Form No.16 for F.Y.2011-2012

  25. ANDHAVARAPU ASHOK says:

    how to get form16a please guide me

  26. sanjay kumar says:

    sir. hum jankari lena chahete hai mera pan no.AYYPK2123Q hai abhi tak 2010-2011 ka TOTAL tds kitna jama hua hai

  27. GEORGE NAZARETH says:

    Dear Mr Manish Bhai

    we are tax deductors. we have to issue tds certs to deductees. But we have to download it from nsdl website. I have registered in TIN our tan number. got regn nu also. I am asked TDS cert number. How i get this. and how can i download TDS certs. will explain me procedure.

    Thanks

    B. Regards
    George

  28. COMPUSERVES SYTEMS PVT LTD says:

    Everytime I get message whenever i try for tds certificate online pan & corresponding amt do not match with the details available at TIN Center systems please enter 3 distinct pan and corresponding amt

  29. BRAJESH says:

    Dear sir
    HUM YAH JANANA CHAHTE HAI KI HAMARE PAN AMSPK0992M PAR ABHI 2010-2011 ME KITNA TOTAL TDS KATA HAI,AUR 2011-2012 ME ABHI TAK KITNA KATA HAI WAH HUMKO QUARTARLY SEND KAR DIJIYE PLEASE.

  30. samad says:

    Dear all!

    Is it possible to generate form 16 (salary case) from TIN-NSDL site

  31. Vijaya says:

    Please go to the bank where you have deposits on which tax has been deducted on the interest earned. They will give you the form 16A for the period you require.

  32. K J RAJPUT says:

    HOW I GET FORM 16A PLEASE GUIDE ME

  33. subramanian says:

    How to affix Digital signature on form 16A ? We have digital signature, but we are not able to find the .pfx file . please confirm how to do this

  34. Ganesan.K says:

    Dear Sir,

    We have registered and got our companys Form16A zip file.
    while opening the error as follows:

    ! C:\Documents and Settings\ADMIN\Desktop\TAN-FORM16A\BREEZE\CHEB07348F_201213_Q1_FORM_16A_0000108077_0001_OF_0001.zip: Unknown method in CHEB07348F_201213_Q1_FORM_16A_0000108077_0001_OF_0001.txt
    ! C:\Documents and Settings\ADMIN\Desktop\TAN-FORM16A\BREEZE\CHEB07348F_201213_Q1_FORM_16A_0000108077_0001_OF_0001.zip: No files to extract

    Hence, We are unable to open the same, kindly guide me step by step procedure.

    Thanks and regards
    Ganesan.K

  35. raj says:

    The six character number is the TDS certificate number that will be issued by the deductor after downloading the same from TIN website.

    The intent of such facility is to enable/help the taxpayer in verifying the genuineness of the certificate and the contents thereof – ie ascertaining the genuineness of TDS certificate issued by the deductor.

  36. SARITA says:

    How to get that six digit unique number?Please reply me fastly

  37. SARITA says:

    how to find out The six character number is the TDS certificate number in form 16A

  38. raj says:

    In case the entries in 26As are correct and complete, there is no need for a TDS certificate from the deductor. The ITD has such credits in its database. You may accordingly file ITR. However, make sure that the entries in 26AS are complete and correct

  39. Swapnil says:

    Its amazing…thanks for sharing this info….

  40. Deepak Rastogi says:

    Dear Manish,

    its very clear guideline from your side for the accounts people and its realy very helpful to do so. Thanks !.

  41. Vinodrai K Shah says:

    28/05/2011.
    Dear Mr.Manish Agarwal,
    Thanks for providing information.I am an individual professional and do use to see Form 26 AS after getting registered with TIN.
    May I know,whether in absence of Form 16 A issued by the “Deductor”,may I use and provide downloaded copy of Form 26AS in place of Form 16 A with my filing IT Return ? & if yes,will it be acceptable to IT Deptt.b’coz,it may not contain any signature of the “Deductor”.
    Pl.reply me through my e-mail id as above.
    Thanks.

  42. raj says:

    get the digital signature through authorized agencies

  43. raj says:

    A seperate utility is available on TIN website that converts text file into pdf

  44. Sanjeev Kumar says:

    its really a great move. now its easy. we are out from manual working.

  45. raj says:

    The six character number is the TDS certificate number that will be issued by the deductor after downloading the same from TIN website.

    The intent of such facility is to enable/help the taxpayer in verifying the genuineness of the certificate and the contents thereof – ie ascertaining the genuineness of TDS certificate issued by the deductor.

  46. paresh says:

    16A Certificate (non salary) can be downloaded from nsdl website by deductor while generating tds certificate by deductor get unique number on such certificate so contact deductor for same which can used by you in your 26AS register for viewing 16a

  47. paresh says:

    16A Certificat (non salary) can be downloaded from unique number provided by tin nsdl while generating tds certificate by deductor so contact deductor for same

  48. C P Chugh says:

    PAN Ledger Account (Commonly known as 26AS Statement) now has a link to download TDS Certificates but it requires unique six digit number to download the same.
    How to get that six digit unique number ?

    Thanks

  49. puneeth h says:

    thanks for the info…amazing

  50. Rajesh Pawar says:

    how to download the 16a covert to pdf file

  51. bhushan mete says:

    How to use Digital signature to authenticate form 16A

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