Introduction: In the complex landscape of corporate governance, compliance with SEBI regulations is crucial for listed companies. This article provides a detailed compliance checklist, outlining the mandatory requirements under SEBI regulations. Divided into categories such as annual, half-yearly, quarterly, event-based, and shareholders’ meeting compliances, this guide ensures that companies meet their regulatory obligations on time and maintain good standing with regulatory bodies. This article provides a comprehensive compliance checklist for listed companies under SEBI Regulations along with their deadlines.
The list of Compliances is divided into the following categories:
1. Annual Compliance
2. Half-yearly Compliance
3. Quarterly Compliance
4. Event-Based Compliance
5. Shareholders Meeting Compliance
1. Annual Compliance
| Sr No. | Applicable Regulation | Compliance | Due Date |
| 1 | Regulation 7(3) of SEBI (LODR) Regulations 2015 | Compliance Certificate signed by Compliance Officer and RTA regarding maintenance of share transfer facility | Within 30 days of the end of the F.Y., i.e., April 30th |
| 2 | Regulation 14 of SEBI (LODR) Regulations 2015 | Payment of Annual listing fees to the recognized stock exchanges | Within 30 days of the end of the F.Y., i.e., April 30th |
| 3 | Regulation 40(9) & 40(10) of SEBI (LODR) Regulations 2015 | File the certificate received from Practicing Company Secretary that all certificates are issued within 30 days of the date of lodgment for transfer, sub-division, consolidation, etc. | Within 30 days from the end of the F.Y., i.e., April 30th |
| 4 | SEBI Circular No. SEBI/HO/DDHS/CIR/P/2018/144 dated November 26, 2018 | Disclosure requirements for large entities – with SE | Within 30 days from the beginning of the F.Y., i.e., April 30th |
| 5 | Regulation 24A of SEBI (LODR) Regulations 2015 | Secretarial Compliance Report in PDF & XBRL | Within 60 days from the end of F.Y., i.e., May 30th |
| 6 | Regulation 33 of SEBI (LODR) Regulations 2015 | Financial results with Annual Report | Within 60 days from the end of the F.Y. May 30th |
| 7 | Regulation 34(1) of SEBI (LODR) Regulations 2015 | Filing of Annual Report (including AGM Notice) with the Stock Exchange(s) & publish the same on Company’s website. | Not later than the day of commencement of dispatch of Annual Report to shareholders |
| 8 | Regulation 31(1) read with Regulation 31(3) of SEBI (SAST) Regulations, 2011 | The promoter of every target company along with persons acting in concert shall disclose details of shares encumbered in such target company | Disclosure to Company and Stock Exchange(s) – within seven working days from the creation or invocation or release of encumbrance |
| 9 | Regulation 31(4) read with Regulation 31(5) of SEBI (SAST) Regulations, 2011 | The promoter of every target company shall declare on a yearly basis that he, along with persons acting in concert, has not made any encumbrance, directly or indirectly | Disclosure to Company and Stock Exchange(s) – within seven working days from the end of each financial year |
2. Half-Yearly Compliance
| Sr No. | Applicable Regulation | Compliance | Due Date |
| 1 | Regulation 23(9) of SEBI (LODR) Regulations 2015 | Disclosures of Related Party Transactions | Half-yearly basis – on the date of publication of its standalone and consolidated financial results |
3. Quarterly Compliance of Listed Company
| Sr No. | Applicable Regulation | Compliance | Due Date |
| 1 | Regulation 13(3) of SEBI (LODR) Regulations 2015 | Statement on investor complaints | Within 21 days from the end of each quarter |
| 2 | Regulation 27(2)(a) of SEBI (LODR) Regulations 2015 | Corporate Governance Report | Within 21 days from the end of each quarter |
| 3 | Regulation 31(1) of SEBI (LODR) Regulations 2015 | Shareholding Pattern | Within 21 days from the end of each quarter |
| 4 | Regulation 76 of SEBI (Depositories and Participants) Regulations 2018 | Reconciliation of Share Capital Audit Report from Practicing Company Secretary in XBRL & PDF | Within 30 days from the end of each quarter |
| 5 | Regulation 74(5) of SEBI (Depositories and Participants) Regulations 2018 | File Compliance certificate received from Registrar and Share Transfer Agent regarding demat of share certificates | Within 15 days from the end of each quarter |
| 6 | BSE circular LIST/COMP/01/2019-20 dated April 02, 2019 & NSE circular: NSE/CML/2019/11 dated April 2, 2019 | Closure of Trading Window | From the end of every quarter till 48 hours after the declaration of financial results |
| 7 | Regulation 3(5) and 3(6) of SEBI (PIT) Regulations, 2015 | Compliance certificate for maintenance of Structural Digital Database (SDD) | Within 21 days from the end of each quarter |
| 8 | Regulation 32(1) SEBI (LODR) Regulations 2015 | Statement of deviation(s) or variation(s) | Within 45 days from the end of each quarter (if applicable) |
| 9 | Regulation 47(3) of SEBI (LODR) Regulations 2015 | Publish financial results in newspaper in specified format | Within 48 hours of Board meeting |
4. Event-Based Compliances
| Sr No. | Applicable Regulation | Compliance | Due Date |
| 1 | Regulation 29 of SEBI (LODR) Regulations 2015 | Prior intimation to stock exchange about the meeting of Board of Directors | Intimation to be given 2 working days prior to the Board Meeting |
| 2 | Regulation 30 & Part A Schedule III of SEBI (LODR) Regulations 2015 | Disclosure of material events or information | 1. As soon as reasonably possible [i.e., 30 minutes/12 hours/24 hours (as the case may be)] 2. As per Timeline specified in Part A Schedule III |
| 3 | Regulation 33 of SEBI (LODR) Regulations 2015 | Quarterly financial results | Within 45/60 days from quarter ending |
| 4 | Regulation 39(3) SEBI (LODR) Regulations 2015 | Information regarding loss of share certificates | Within 2 working days of its getting information |
5. Compliance Related to Shareholders Meetings
| Sr No. | Applicable Regulation | Compliance | Due Date |
| 1 | Regulation 30 & Part A Schedule III of SEBI (LODR) Regulations 2015 | File Proceedings of AGM with the Stock Exchange(s) | Within 24 hours of Conclusion of AGM |
| 2 | Regulation 44(3) of SEBI (LODR) Regulations 2015 | Submission of E-voting results | Within 2 working days of AGM |
| 3 | Regulation 46 of SEBI (LODR) Regulations 2015 | Maintenance of a functional website | Company shall update any change in the content of the website within 2 working days from the date of such change |
| 4 | Regulation 47(3) of SEBI (LODR) Regulations 2015 | Newspaper Advertisement regarding Notice of Shareholders Meeting of the Company | Simultaneously with the submission to the stock exchange |
Conclusion: Adhering to SEBI regulations is essential for the smooth operation and credibility of listed companies. By following this comprehensive compliance checklist, companies can ensure they meet all regulatory requirements and deadlines. Staying updated with these obligations not only fosters transparency and accountability but also enhances investor confidence and supports sustainable growth.
Note: The above list is prepared based on regulations updated up to May 17, 2024.
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