(Ministry of Labour & Employment, Govt. of India)
Head Office
Bhavishya Nidhi Bhawan, 14, Bhikaji Cama Place, New Delhi – 110 066.


No. CAIU/011(59)2016/MOL/12872 Dated: 31/10/2016

All Additional Central P.F. Commissioner (Zones)
All Regional P.F. Commissioner-In-charge of ROs/SROs

Sub: – Digitization of registers and other documents – Regarding.


Ministry of Labour & Employment vide DO letter No. Z- 20025/15/2016-LRC dated 09.03.2016 has decided to move towards a regime of online maintenance of registers/records mandated by labour laws, by business/establishments and integrate the same with the Shram Suvidha Portal. A Unified Shram Suvidha Portal was developed to facilitate reporting of Inspections, and submission of Returns. This has been envisaged as a single point of contact between employer, employee and enforcement agencies bringing in transparency in their day-to-day interactions.

Further Ministry of Labour & Employment has requested to issue following directions:-

“if any employer/establishment makes available registers/records in electronic form and accessible to the inspector/authority so as to be usable for a subsequent reference, then that employer/establishment should not be required to produce print/hard copy of these documents”.

The said DO letter dated 09.05.2016 is enclosed herewith and it is advised to follow the instruction given by Ministry of Labour & Employment, New Delhi.

Yours faithfully,

End:- As above.

(S C Goyal)
Addl. Central P.F. Commissioner
-II (CAIU & Compliance)

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