FILLING OF EFORM 23C – Form of application to the Central Government for appointment of cost auditor
Attachments required with EFORM 23C
♦ Copy of the Board resolution of the company sanctioning the proposal for which the government approval has been sought is a mandatory attachment.
♦ Copy of the certificate obtained from cost auditor regarding compliance of the section 224(1B) of the Companies Act, 1956 is a mandatory attachment.
♦ Any other information can be provided as an optional attachment. For example:
− In case of change in cost auditor, letter to the previous auditor informing him about the change.
− In case there is extension of financial year, approval letter for such extension. Copy of board or members’ resolution approving the allotment of shares.
| S. No. | Detailed Instructions for filing of EFORM 23C |
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NOTE:
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| Refer the relevant provisions of the Companies Act, 1956 and rules made there under with respect to the matter dealt in this eForm | ||
| Separate eForm needs to be filed for seeking approval for appointment of every cost auditor | ||
| 1 | (a) | In case of an Indian company, enter ‘Corporate Identity Number’ (CIN).
In case of a Foreign company, enter Foreign Company Registration Number (FCRN) of the company. You may find CIN/ FCRN by entering existing registration number or name of the company in the ‘Find CIN/GLN’ service at the portal www.mca.gov.in |
| 2 | (a) to (d) | Click the “Pre-fill” button.
System will automatically display the name, registered office address (in case of Indian company) or name and address of principal place of business in India (in case of foreign company) and email ID of the company. In case there is any change in the email ID, enter the new valid email ID. Ensure that the email ID of the company is correct as all the future correspondence will be sent to this email id only. Enter the contact number of the company. |
| 3 | (a) to (d) | Select whether the cost audit order is a company specific order or is a Industry wise generic order In case of company specific order |
| ‘Company specific order’ cannot be selected in respect of Financial years starting on or after 01.04.2012.
Enter the number of the Central Government’s order directing cost audit and Click on Pre-fill button. System will automatically display the date of order and industry name to which cost audit order relates. Verify the system displayed details and in case there is any discrepancy, contact Cost Audit Branch, MCA, HQ. Please ensure that the cost audit order number is associated with the company filing the form. However, in case the cost audit order number has been transferred from another company, in such case, you may continue filing the form and provide the details of transfer as an optional attachment. In case of Industry wise generic order |
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| Enter the number of industries for which the form is being filed. Based on the number, block of fields for entering the details shall be displayed. Enter the details (number, date and industry) of the Central Government’s order directing cost audit. | ||
| 4 | (a) to (f) | Select whether cost auditor is an individual or a firm.
Enter the details of the cost auditor proposed to be appointed. Name of the cost auditor or cost auditor’s firm proposed to be appointed should be as per the Board resolution. In case of Individual, Details will be validated from the records of Institute of Cost and Works Accountant of India (ICWAI). Ensure that the details being entered are updated as per ICWAI records. Ensure that the email ID of the cost auditor or cost auditor’s firm is correct as all the future correspondence with the cost auditor will be sent to this email id only. |
| 4 | (g) | Select whether the cost auditor is subject to any disqualification u/s 233B (5) of the Companies Act, 1956.
It is essential to ensure that the proposed cost auditor is not subject to any of the disqualification u/s 233B (5). |
| 4 | (h) | Select whether the appointment of cost auditor is within the limits specified in sub-section 1B of Section 224
It is essential to ensure that the appointment is within the limits specified u/s 224(1B) in case of public company. |
| 4 | (i) | Mention the scope of audit for the proposed cost auditor as per the Board resolution. Provide the details in respect of the products, activities and units which are to be covered by the proposed cost auditor as per the Board resolution. |
| 5 | Enter the proposed remuneration of the cost auditor. | |
| 6 | (a),(b) | Enter the financial year to be covered by the cost auditor. Financial year start date shall not be allowed in cases it is greater than 31 March 2014. |
| 8 | (a) to (e) | In case there is any change in the cost auditor, enter the details of previous auditor and the reasons for change.
If the change is due to death of existing cost auditor then enter date of death and Service request number of Form 23C filed earlier for appointment of deceased cost auditor. In case of change in auditor for reason other than death, select whether the previous cost auditor has been informed of the change. It is essential to ensure that the previous cost auditor has been informed of the change. |
| Verification | In case of Indian Company, select the first check box and enter the serial number and date of board resolution authorising the signatory to sign and submit the application.
In case of foreign company, select the second check box. |
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| Digital signature | In case of Indian company
In case of foreign company
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| Designation | Select the designation of the person digitally signing the eForm.
Enter the DIN in case the person digitally signing the eForm is a director or managing director Enter income-tax PAN in case the person signing the eForm is a manager or authorised representative Enter membership number or income-tax PAN in case the person digitally signing the eForm is a secretary. |
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Common Instruction Kit for filing of EFORM 23C
| Buttons | Particulars |
| Pre-Fill | When the user clicks the Pre-Fill button after entering the corporate identity number in eForm (excepting eForm 1A), the name and address is displayed by the system.
This button may appear more than once in an eForm, and shall be required to be clicked for displaying the data pertaining to that field. You are required to be connected to the internet for pre-filling. |
| Attach | You have to click the attach button corresponding to the document you are making an attachment. In case you wish to attach any other document, please click the optional attach button. |
| Remove attachment | You can view the attachments added to eForm in the rectangle box provided next to the list of attachment. If the user wants to remove or delete any attachment, select the attachment to be removed and press the “Remove attachment” button. |
| Check Form | Once the form is filled up. The user is required to press the Check Form button. When this button is pressed form level validation is done such as, Whether all the mandatory fields are filled up or not. If an error is displayed after pressing the button the user is required to correct the mistake and again press the “Check Form” button. When all the form level validation is done. A message is displayed that “Form level pre scrutiny is successful”. The Check Form is done without being connected to the internet. |
| Modify | “Modify” button gets enabled after the check form is done. By pressing this button the user can make the changes in the filled in form. If the user makes any change in the form again the user is required to press the “Check Form” button. |
| Pre scrutiny | Once the check form is done the user is required to Pre scrutinize the eForm. This requires being connected to the MCA21 site for uploading the form. On pre-scrutiny the system level check is performed and if there are any errors it is displayed to the user and once the error is corrected and again on Pre scrutiny if the message displayed is “No errors found. Click on the button below to “Get Form”. Press the Get Form button and make the required corrections.
Note: before pressing Submit button attach the digital signature by clicking on the box appearing on the signature field |
| Submit | After pre scrutiny is done the user is required to submit the form. This requires being connected to the MCA21 site for uploading the form.
In case of online filing the user can submit the form by pressing the “Submit” button Once the form is submitted the fee is displayed to the user. When the user press the “Pay” button the mode of payment option is displayed. On challan payment option, a challan is generated displaying the amount of fee to be paid. The user is required to take the print out of three copies of challan and submit the payment at authorized bank branch. The user has to submit three copies at bank and user shall receive one copy with bank acknowledgment for user’s record. |
| Country code | The list of country code required to be mentioned in the form are as follows: |
Note: User is advised to refer to eForm specific instruction kit.
List of ISO Country Code
| Country Name | Country Code | Country Name | Country Code0 |
| AFGHANISTAN | AF | LIBERIA | LR |
| ÅLAND ISLANDS | AX | LIBYAN ARAB JAMAHIRIYA | LY |
| ALBANIA | AL | LIECHTENSTEIN | LI |
| ALGERIA | DZ | LITHUANIA | LT |
| AMERICAN SAMOA | AS | LUXEMBOURG | LU |
| ANDORRA | AD | MACAO | MO |
| ANGOLA | AO | MACEDONIA, THE FORMER YUGOSLAV REPUBLIC OF | MK |
| ANGUILLA | AI | MADAGASCAR | MG |
| ANTARCTICA | AQ | MALAWI | MW |
| ANTIGUA AND BARBUDA | AG | MALAYSIA | MY |
| ARGENTINA | AR | MALDIVES | MV |
| ARMENIA | AM | MALI | ML |
| ARUBA | AW | MALTA | MT |
| AUSTRALIA | AU | MARSHALL ISLANDS | MH |
| AUSTRIA | AT | MARTINIQUE | MQ |
| AZERBAIJAN | AZ | MAURITANIA | MR |
| BAHAMAS | BS | MAURITIUS | MU |
| BAHRAIN | BH | MAYOTTE | YT |
| BANGLADESH | BD | MEXICO | MX |
| BARBADOS | BB | MICRONESIA, FEDERATED STATES OF |
FM |
| BELARUS | BY | MOLDOVA, REPUBLIC OF | MD |
| BELGIUM | BE | MONACO | MC |
| BELIZE | BZ | MONGOLIA | MN |
| BENIN | BJ | MONTENEGRO | ME |
| BERMUDA | BM | MONTSERRAT | MS |
| BHUTAN | BT | MOROCCO | MA |
| BOLIVIA | BO | MOZAMBIQUE | MZ |
| BOSNIA AND HERZEGOVINA | BA | MYANMAR | MM |
| BOTSWANA | BW | NAMIBIA | NA |
| BOUVET ISLAND | BV | NAURU | NR |
| BRAZIL | BR | NEPAL | NP |
| BRITISH INDIAN OCEAN TERRITORY | IO | NETHERLANDS | NL |
| BRUNEI DARUSSALAM | BN | NETHERLANDS ANTILLES | AN |
| BULGARIA | BG | NEW CALEDONIA | NC |
| BURKINA FASO | BF | NEW ZEALAND | NZ |
| BURUNDI | BI | NICARAGUA | NI |
| CAMBODIA | KH | NIGER | NE |
| CAMEROON | CM | NIGERIA | NG |
| CANADA | CA | NIUE | NU |
| CAPE VERDE | CV | NORFOLK ISLAND | NF |
| CAYMAN ISLANDS | KY | NORTHERN MARIANA ISLANDS | MP |
| CENTRAL AFRICAN REPUBLIC | CF | NORWAY | NO |
| CHAD | TD | OMAN | OM |
| CHILE | CL | PAKISTAN | PK |
| CHINA | CN | PALAU | PW |
| CHRISTMAS ISLAND | CX | PALESTINIAN TERRITORY, OCCUPIED | PS |
| COCOS (KEELING) ISLANDS | CC | PANAMA | PA |
| COLOMBIA | CO | PAPUA NEW GUINEA | PG |
| COMOROS | KM | PARAGUAY | PY |
| CONGO | CG | PERU | PE |
| CONGO, THE DEMOCRATIC | CD | PHILIPPINES | PH |
| REPUBLIC OF THE | |||
| COOK ISLANDS | CK | PITCAIRN | PN |
| COSTA RICA | CR | POLAND | PL |
| COTE D’IVOIRE | CI | PORTUGAL | PT |
| CROATIA | HR | PUERTO RICO | PR |
| CUBA | CU | QATAR | QA |
| CYPRUS | CY | REUNION | RE |
| CZECH REPUBLIC | CZ | ROMANIA | RO |
| DENMARK | DK | RUSSIAN FEDERATION | RU |
| DJIBOUTI | DJ | RWANDA | RW |
| DOMINICA | DM | SAINT BARTHELEMY | BL |
| DOMINICAN REPUBLIC | DO | SAINT HELENA | SH |
| ECUADOR | EC | SAINT KITTS AND NEVIS | KN |
| EGYPT | EG | SAINT LUCIA | LC |
| EL SALVADOR | SV | SAINT MARTIN | MF |
| EQUATORIAL GUINEA | GQ | SAINT PIERRE AND MIQUELON | PM |
| ERITREA | ER | SAINT VINCENT AND THE GRENADINES | VC |
| ESTONIA | EE | SAMOA | WS |
| ETHIOPIA | ET | SAN MARINO | SM |
| FALKLAND ISLANDS (MALVINAS) | FK | SAO TOME AND PRINCIPE | ST |
| FAROE ISLANDS | FO | SAUDI ARABIA | SA |
| FIJI | FJ | SENEGAL | SN |
| FINLAND | FI | SERBIA | RS |
| FRANCE | FR | SEYCHELLES | SC |
| FRENCH GUIANA | GF | SIERRA LEONE | SL |
| FRENCH POLYNESIA | PF | SINGAPORE | SG |
| FRENCH SOUTHERN TERRITORIES | TF | SLOVAKIA | SK |
| GABON | GA | SLOVENIA | SI |
| GAMBIA | GM | SOLOMON ISLANDS | SB |
| GEORGIA | GE | SOMALIA | SO |
| GERMANY | DE | SOUTH AFRICA | ZA |
| GHANA | GH | SOUTH GEORGIA AND THE SOUTH SANDWICH ISLANDS | GS |
| GIBRALTAR | GI | SPAIN | ES |
| GREECE | GR | SRI LANKA | LK |
| GREENLAND | GL | SUDAN | SD |
| GRENADA | GD | SURINAME | SR |
| GUADELOUPE | GP | SVALBARD AND JAN MAYEN | SJ |
| GUAM | GU | SWAZILAND | SZ |
| GUATEMALA | GT | SWEDEN | SE |
| GUERNSEY | GG | SWITZERLAND | CH |
| GUINEA | GN | SYRIAN ARAB REPUBLIC | SY |
| GUINEA-BISSAU | GW | TAIWAN, PROVINCE OF CHINA | TW |
| GUYANA | GY | TAJIKISTAN | TJ |
| HAITI | HT | TANZANIA, UNITED REPUBLIC OF | TZ |
| HEARD ISLAND AND MCDONALD ISLANDS | HM | THAILAND | TH |
| HOLY SEE (VATICAN CITY STATE) | VA | TIMOR-LESTE | TL |
| HONDURAS | HN | TOGO | TG |
| HONG KONG | HK | TOKELAU | TK |
| HUNGARY | HU | TONGA | TO |
| ICELAND | IS | TRINIDAD AND TOBAGO | TT |
| INDIA | IN | TUNISIA | TN |
| INDONESIA | ID | TURKEY | TR |
| IRAN, ISLAMIC REPUBLIC OF | IR | TURKMENISTAN | TM |
| IRAQ | IQ | TURKS AND CAICOS ISLANDS | TC |
| IRELAND | IE | TUVALU | TV |
| ISLE OF MAN | IM | UGANDA | UG |
| ISRAEL | IL | UKRAINE | UA |
| ITALY | IT | UNITED ARAB EMIRATES | AE |
| JAMAICA | JM | UNITED KINGDOM | GB |
| JAPAN | JP | UNITED STATES | US |
| JERSEY | JE | UNITED STATES MINOR OUTLYING ISLANDS | UM |
| JORDAN | JO | URUGUAY | UY |
| KAZAKHSTAN | KZ | UZBEKISTAN | UZ |
| KENYA | KE | VANUATU | VU |
| KIRIBATI | KI | VENEZUELA, BOLIVARIAN REPUBLIC OF |
VE |
| KOREA, DEMOCRATIC PEOPLE’S REPUBLIC OF | KP | VIET NAM | VN |
| KOREA, REPUBLIC OF | KR | VIRGIN ISLANDS, BRITISH | VG |
| KUWAIT | KW | VIRGIN ISLANDS, U.S. | VI |
| KYRGYZSTAN | KG | WALLIS AND FUTUNA | WF |
| LAO PEOPLE’S DEMOCRATIC REPUBLIC | LA | WESTERN SAHARA | EH |
| LATVIA | LV | YEMEN | YE |
| LEBANON | LB | ZAMBIA | ZM |
| LESOTHO | LS | ZIMBABWE | ZW |
