Disclosure on website by Public Unlisted Company under Companies Act 2013

Highlights of Companies Act,2013 Provision Related to Website Disclosure – Public Unlisted Company

Public Unlisted Company:

Every Company which has a website for conducting online business or otherwise, shall disclose/ publish its:

• Name,
• Address of its registered office,
• CIN,
• Tel No.,
• Fax No. if any,
• Email and
• The name of person who may be contacted in case of any queries or grievances on the landing/ home page of the said website.

In Addition to the disclosures mentioned above, a public company required to publish following details on its website:

• Change of objects for which money is raised through prospectus.(Rule 32 Chapter II) The notice of the same shall also be placed on the website of the company. [Section 13(8)(i)]
• The Notice of General meeting of the company shall be simultaneously placed on the website of the company, if any. [ Rule 18 of Companies (Management and Administration) Rules,2014 ]
• A company which provides the facility to its members to exercise Voting by Electronic means. Notice of that meeting shall also be placed on the website, if any of the company and of the agency forthwith after it sent to the members. [Rule 20 of Companies(Management and Administration) Rules,2014]
• Notice of Candidature for Directorship – The Company Shall atleast 7 days before the general meeting, inform its members of the candidatures of a person for the office of a director or the intention of a member to propose such person as a candidate for that office:

i. By serving individual notices,

ii. By placing notice of such candidature or intention on the website of the Company, if any.

• Every company inviting Deposits from the public shall upload a copy of the circular on its website.

• Closure of register of members or debenture holders or other security holders.
• Place Separated Audited accounts in respect of each of its subsidiary on its website, if any. (Section 136)

• The notice of the Postal ballot shall also be placed on the website of the company Also the results of postal ballot shall be declared by placing it, along with the scrutinizer‘s report, on the website of the company. [Rule 22 of Companies (Management and Administration)Rules,2014]
• Details of Unpaid Dividend – The Company Shall within a period of 90 days of making any transfer of an amount to the Unpaid Dividend Account, Prepare a statement containing the names, their last known addresses and the unpaid dividend to be paid to each person and place it on the website of the Company.

• Nomination and Remuneration policy shall be placed on the website of the company, If any If a company is having NRC, Company’s Policy on Directors appointment and remuneration including Criteria for Determining qualifications, Positive attributes, independence of a director and other matters provided under Section 178(3).

• Vigil Mechanism: Details of establishment of such mechanism shall be disclosed by the company on its website, if any. [Section 177(10)]

• Terms of Appointment of Independent Director: As per Schedule IV, The terms and conditions of appointment of independent directors shall also be posted on the company‘s website.

• Provide details of CSR Policy in its Report and on its website, If any  (Section 135)
• The Remuneration to Directors, KMP and Senior Management involves a balance between fixed and incentive pay reflecting short and long term performance objectives appropriate to the working of the company and its goals. Such Policy shall be placed on the Website, if any [Section 178(4)(c)]
• In case of Compromise & Arrangements, where a meeting is proposed to be called in pursuance of an order of the Tribunal, Such notice and other Documents shall also be placed on the website of the company, if any [Section 230]
• Every Company shall Place a copy of the Annual Return on the Website of the Company, If any and the weblink of such annual return shall be disclosed in the Board’s Report. [Section 92(3)]
• In Case of any application (Striking off Application) made under Section 248(2) of the Act, the company shall also place the application on its website, if any till the disposal of the application.
• The Company Shall within 30 days from the date of receipt of Notice of Resignation from a director, intimate the Registrar in FORM DIR-12 and  post the information on its website, if any [Section 168]