Checklist for Appointment of Foreign Director

Following are the Steps to be followed for Appointment:

1. DSC (Digital Signature Certificate) of Appointing person to be obtained following documents required for the same:

• Proof of Identity: Copy of Passport, Passport issued by the country of residence.
• Proof of Address: a. latest Mobile Bill or b. Bank statement or c. Electricity Bill mentioning the address of residence. (If address is in language other than English then translation in English language required.

2. After getting DSC, DIN (Director’s Identification Number) is to be obtained following documents required for the same:

• Passport Size Photograph
• Proof of Identity: Copy of Passport, Passport issued by the country of residence.
• Proof of Address: a. latest Mobile Bill or b. Bank statement or c. Electricity Bill mentioning the address of residence. (If address is in language other than English then translation in English language required.
• Copy of citizenship (if any) card
• Authority Letter from the Existing Director of the Company in which the appointment if proposed to be done.

3. Form DIR-12 is to be filed with the Ministry of Corporate Affairs, following documents required for the same:

• DIR-2: Consent to act as Director of the Company.
• DIR-8 (Intimation by Director about his interest in other entities and Disqualification under section 164 of the Companies Act, 2013).
• Letter of Appointment from the company.
• Resolution passed by the Company for his/her appointment.

Note: Documents such as Appointment Letter, DIR-2, DIR-8, Authority Letter, Resolution etc. are to be prepared by us and will share with you for further documentation to be done from your end.

Please note the below:-

1. All documents mentioned above should be notarized before the Notary (Public) of the country of origin and be duly apostillised in accordance with the Hague Apostille Convention, 1961.

2. All the documents mentioned for the Directors will be required in two sets, duly notarized and apostillised as mentioned.

3. All documents to be in English, if not then translation will be required which also will be duly notarized and apostillised.