What is TDS/TCS

Editor 31 Dec 2019 2,625 Views 0 comment Print Income Tax | Articles

WHAT IS TDS/TCS?

In case of certain prescribed payment (e.g. interest, commission, brokerage, rent, etc.) the person making payment is required to deduct tax source (TDS) at prescribe rate. Payer is known as deductor and the payee, who receives the net payment is called the deductee.

TCS is Tax Collected at Source by seller from buyers at the time of selling some prescribed goods. Seller is called ‘Collector’ and the buyer is called ‘collectee’.

What is TAN?

Every person deducting/collecting tax at source is required to obtain Tax Deduction Account Number (TAN) and Quote it in every correspondence related to TDS/TCS.

Note: Not mandatory in case of tax deduction on

1) Purchase of immovable property U/s 194IA

2) Payment of rent (paid by non-auditable Individual & HUF) U/s 1941B

3) Payment of Contractual/Commission/Brokerage/Professional Services (paid by non-auditable Individual & HUF) U/s 194M

INTERNET BASED FUNCTIONALITIES FO TDSITCS COMPLIANCE BY DEDUC COLLECTORS :

Mandatory to register on TRACES (www.tdscpc.gov.in) before use.
View “Deductor Dashboard” to know about TDS performance (Statement status, Challan Status, Default payable, Deductor Compliance Profile).
View “TDS CPC Communications” on TRACES Homepage to access communications sent by CPC (TDS).
Online/ Offline TDS Statement Corrections directly on TRACES.
Downloads-TDS/TCS Certificates, Transaction Based Report (TBR) for non-PAN deductees reported in Form 27Q, Consolidated file, Justification Report, TAN-PAN Consolidated File.
Intermediary Communication-Alerts (SMS/email) in case of challan and PAN errors identified in regular TDS Statements during preliminary screening, to avoid Default Intimation from CPC(TDS).
Aggregated TDS Compliance Report – Consolidated default summary of all TANs corresponding to a PAN in case of corporates/banks (available in taxpayer login on TRACES).
e-Tutorials, FAQs, Circulars & Notifications and CPC (TDS)
Deductor Grievance Module – Request for Resolutions online on TRACES.

WHEN TO DEDUCT/COLLECT TAX?

At the time of making the prescribed payment or credit of the income/ payment to the deductee, whichever is earlier.
In case of TCS, tax has to be collected by the seller at the time of debiting account of buyer or at the time of receipt of such amount from buyer in cash or issue of cheque/draft, or by any other mode, whichever is earlier.
In case of TDS on salary, tax is to be deducted at the time of actual payment.
In case of TDS on rent(paid by non-auditable Individual & HUF), at the time of credit of rent for the last month of the year U/s 194IB only.

WHEN TO DEPOSIT THE TAX DEDUCT COLLECTED AT SOURCE TO THE CREDIT THE GOVERNMENT?

Table No. 1

Mode of TDS/TCS payment	Due date of payment
Where tax is paid without an Income Tax Challan	On same day (applicable in case of book adjustment)
TDS/TCS made during the month of March	On or before 30th April
TDS/TCS made during the months other than March	On or before 7 days from the end of the month
TDS on purchase of immovable property (1941A)*	On or before 30 days from the end of the month of deduction
TDS on rent (194IB)*	On or before 30 days from the end of the month of deduction
(*challan cum statement in Form 26QB / 26QC needs to be filed)

Note: In certain cases, quarterly payment of TDS can be permitted with the prior approval of the Assessing Officer.

WHICH CHALLAN IS USED FOR PAYMENT OF TDS/TCS?

TDS/TCS is to be deposited to the credit of the Government by using Challan No. ITNS-281

WHAT IS CHALLAN IDENTIFICATION NO. (CIN)?

Every Income Tax Challan is identified by CIN which contains Bank BSR Code, Date of Payment and Challan serial no.

HOW TO DEPOSIT TAX

TDS / TCS is required to be deposited in cash/cheque in Bank through Challan manually or electronically. Electronic payment of TDS/TCS is mandatory for:

(a) All corporate assessees;

(b) Non-corporate assessees who are subject to audit under section 44AB.

WHAT IS THE FORM OF TDS/TCS
CERTIFICATE AND WHAT SHOULD BE THE
FREQUENCY FOR ISSUANCE OF TDSITCS
CERTIFICATE?

Every deductor/collector has to issue a certificate to the deductee/collectee in respect of tax deducted / collected by him in following form:

Download TDS/TCS certificate (Form 1 6/1 6A/2 7D) (www.tdscpc.gov.in) bearing unique TDS certificate number and issue to the taxpayers within due date.
Part A of Form 16 shows PANs that are reported in Annexure II of 24Q statement for 4th Quarter. Salary details for whole or part of the year in Annexure II of Quarterly TDS Statement for 4th Quarter is mandatory.

Table No.2

Multiple payment can be clubbed in quarterly TDS/TCS certificate

WHAT IS THE DUE DATE FOR ISSUANCE OF TDSITCS CERTIFICATE?

Table No. 3

Form No.	Due date
Annual Form No.16 Quarterly F 16A/F 27D	15th June following the financial year. See column 3 and 5 of table no. 5

W.e.f. 01/04/2012 it is mandatory to issue only downloaded TDS certificate (16A) from www.tdscpc.gov.in. The deductor shall verify the correctness of contents & authenticate it by digital or manual signature. It is only then a valid certificate.

WHAT ARE THE CONTENTS OF A TDS/TCS CERTIFICATE?

The TDS/TCS certificate contains the following details:

(a) Valid PAN of the deductee;

(b) Valid TAN of the deductor/collector ;

(c) Challan Identification Number (CIN), which is a number generated by a combination of BSR code of the bank where tax is deposited, date of deposit and the challan serial number allotted by the bank;

(d) Receipt number of the relevant quarterly statement of TDSITCS (i.e., TDS/TCS return).

WHAT IS STATEMENT OF TDS/TCS AND IN WHICH FORM IT IS TO BE FURNISHE ?

Every person responsible for deducting/collecting tax at source must furnish TDSITCS statement.
Correct Reporting: Cancellation of TDS/TCS statement and deductee row is no longer permissible. Accordingly, it is very important now, to report correct and valid particulars (PAN/TAN/category etc.) in the quarterly TDS/TCS statement.
Quote correct and valid lower rate TDS/TCS Certificate Number in TDS/TCS statement in case of lower deduction. The deductor/collector can verify the lower TDS/TCS Certificate number online on the TRACES website www.tdscpc.gov.in.
Last provisional receipt number to be quoted in regular TDS/TCS statements: While filing new regular (original) TDS/TCS statement, it is mandatory to quote the last accepted provisional receipt number of the regular quarterly TDS/TCS statement of any form type.

TDS/TCS statement cannot be filed without quoting any valid challan and deductee row.

Download TAN-PAN Master from TRACES and use the same to file new statement to avoid quoting of incorrect and invalid PAN.
Validate PAN and name of fresh deductees from TRACES before quoting it in TDS statement.
File correction statements promptly in case of incomplete and incorrect reporting. The TRACES website www.tdscpc.gov.in provides the facility for Online Correction of Statements.
Government deductors should obtain BIN (Book Identification Number) from their Accounts Officer (AIN holder) in time and quote the same correctly in TDSITCS statement.

WHAT IS THE FREQUENCY & DUE DATE OF
SUBMISSION OF TDSITCS STATEMENT ?

Due dates for filing of TDSITCS statement

Table No. 5

Quarter ending on	Due date of TDS statement	Due date for 16A	Due dates of TCS Statement	Due date for 27D
30th June	31st July	15th August	15th July	30th July
30th September	31st October	15th November	15th October	30th October
31st December	31st January	15th February	15th January	30th January
31st March	31st May	15th June	15th May	30th May

WHAT ARE THE CONSEQUENCES OF
TDS/TCS DEFAULTS AND NON-PAYMEN
TO GOVERNMENT?

Failure to deduct tax or short deduction of tax or failure/delay in payment of the tax deducted to the credit of Government by the due date, would make the deductor an assessee in default in respect of such tax and also liable to penalty which is equal to the amount for which the assessee is a deemed defaulter.
In case of non-deduction/short deduction or delay in deduction of tax, interest @ 1% per month or part of the month is levied on the tax deductible and in case of delay in payment of tax after deducting, interest @ 1 ¹/2% per month or part of the month, till such time the tax deducted is not credited to the Government shall also be payable.
In case of delay in payment of tax after collecting, interest @1% per month or part of the month till such time the tax is not paid.
Failure on part of the deductor to pay the tax deducted at source, to the credit of Central Government makes him liable to rigorous imprisonment of a minimum period of three months but which may extend to seven years.
Delay in filing TDS/TCS quarterly statements attracts:
Late fee of Rs. 200/- per day for each day of default, subject to certain limits (u/s 234E).
Minimum Penalty of Rs. 10,000/- (may be extended to Rs. 1 Lakh).(u/s 271 H)
Download the justification report to know the details of TDS/TCS defaults, if any, on processing of TDS/TCS statement from the TRACES website www.tdscpc.gov.in

WHAT ARE THE CONSEQUENCES OF DEFAULT IN FURNISHING STATEMENT/FILING INCORRECT INFORMATION THEREIN?

With effect from 1st July 2012, failure to file TDS/TCS statement within the prescribed time shall make the deductor/collector liable to pay byway of fee u/s 234E, a sum of two hundred rupees for each day during which the default continues.
With effect from 1st July 2012, furnishing of incorrect information in the statement by the deductor/collector would make him liable to penalty, which shall not be less than ten thousand rupees but which may extend to one lakh rupees.
In case the delay in filing TDS/TCS statement is more than one year from the prescribed date, then the deductor shall be additionally liable to pay a minimum penalty of ten thousand rupees which may extend to one lakh rupees.
Failure to apply for TAN or quote correct TAN by the deductor may result in levy of penalty of ten thousand rupees.
Late filing fee u/s 234E, being statutory in nature, cannot be waived off.

AGGREGATED TDS COMPLI

The PAN of an entity (Central Office, Headquarter etc.), having more than one TAN of its branches, associated with the referenced PAN, can review the “Aggregated TDS Compliance” report on a regular basis fora summary TDS compliance at Organization level.
This feature provides for a summary of TDS defaults of all respective TANs across all Financial Years, which assists in effective TDS administration, monitoring, control and compliance at Organization level.
The feature will be extremely useful for the purpose of complying with the provisions of Section 40(a)(ia) of the Income Tax Act, 1961 by the concerned entity, to ensure that correct information is disclosed in paragraph 21(b) & 34(b) of the Tax Audit Report (Form 3CD u/s 44AB the Act).
To use this feature, the deductor needs to register on TRACES with its PAN.

WHAT IS THE FORM OF FILIN STATEMENT OF TDSITCS?

The statement of TDS/TCS can be filed either in:

(1) Paper form (for less than 20 deductees).

(2) Electronic form : Form No. 27A is also to be furnished along with return on electronic form.

Following deductors/collectors have to file the statement of TDS/TCS in the form specified in electronic form only.

(a) Deductor who is an office of the Government; or

(b) Deductor who is a company; or

(c) Deductor who is a person who is required to get his accounts audited under section 44AB in the immediately preceding financial year; or

(d) year is equal to or more than twenty.

Note: In case of any other deductor/collector, furnishing the quarterly statement in electronic form is optional.

WHAT IS THE DUTY OF DEDUCTOR/COLLECTOR, IF THE DEDUCTEE DOES NOT FURNISH HIS PAN?

If the deductee does not furnish PAN or furnishes incorrect PAN to the deductor/collector, the deductor/collector shall deduct tax at source at higher of the following rates:

(a) The rate prescribed in the Act; or

(b) At the rate in force, i.e., the rate mentioned in the Finance Act; or