Invoicing / billing is the most crucial part under GST. An invoice or a bill is a list of goods supplied or services provided, along with amount and taxes payable on the same.
Every registered person is required to issue an appropriate tax invoice containing specific details as provided under the GST law. Through this article, the list of particulars which the tax invoice must contain, basic formats of tax invoice and manner of issuance of invoice, is being highlighted.
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LIST OF PARTICULARS OF TAX INVOICE UNDER GST
1. Serial number of tax invoice (serial number should not exceed 16 characters and it should be a consecutive serial number containing alphabets or numbers or special characters or any combination thereof, unique for a financial year);
2. Name, address and GSTIN of the supplier;
3. Date of issue of tax invoice;
4. Name, address and GSTIN or UIN, if registered, of the recipient;
5. Name and address of the recipient and the delivery address of the consignment, along with the name of the State and State code, in case the recipient is an unregistered person and the value of goods exceeds INR 50,000;
6. Description of goods or services;
7. HSN code of goods or SAC code i.e. accounting code of services;
8. Quantity of goods and units or unique quantity code needs to be mentioned correctly;
9. Total value of supply of goods or services;
10. Taxable value of supply of goods or services taking into account discount or abatement;
11. Rate of tax i.e. central tax, state tax, integrated tax or union territory tax or cess;
12. Amount of tax charged in respect of taxable goods or services (central tax, state tax, integrated tax or union territory tax or cess);
13. In case of supply in the course of inter-state trade or commerce, place of supply along with the name of the State and State Code has to be mentioned;
14. In case the delivery place is different from the place of supply, an address of the delivery needs to be mentioned;
15. Whether the tax is payable on a reverse charge basis, has to be mentioned;
16. Signature or Digital Signature of the supplier or the authorized representative.
BASIC GST INVOICE FORMATS –
FORMAT OF GST INVOICE FOR INTERSTATE SUPPLY OF GOODS
| TAX INVOICE | |||||
|
NAME OF SUPPLIER ADDRESS OF THE SUPPLIER GSTIN OF THE SUPPLIER |
|||||
| Bill to
NAME OF THE RECEIVER ADDRESS OF THE RECEIVER GSTIN No. OF THE RECEIVER |
Place of Supply | INVOICE No | Dated | ||
| Description of Goods | HSN CODE | QTY | Units | RATE | Amount |
| XXXX
Total Less Discount % Taxable Value ADD IGST % |
|||||
| Total | |||||
| Amount Chargeable (in words) | For M/s. ______________
Authorized Signatory |
||||
FORMAT OF GST INVOICE FOR INTRA-STATE SUPPLY OF GOODS
| TAX INVOICE | |||||
|
NAME OF SUPPLIER ADDRESS OF THE SUPPLIER GSTIN OF THE SUPPLIER |
|||||
| Bill to
NAME OF THE RECEIVER ADDRESS OF THE RECEIVER GSTIN No. OF THE RECEIVER |
Place of Supply | INVOICE No | Dated | ||
| Description of Goods | HSN CODE | QTY | Units | RATE | Amount |
| XXXX
Total Less Discount % Taxable Value ADD CGST % ADD SGST % |
|||||
| Total | |||||
| Amount Chargeable (in words) | For M/s. ______________
Authorized Signatory |
||||
FORMAT OF GST INVOICE FOR INTER-STATE SUPPLY OF SERVICE
| TAX INVOICE | |||||
|
NAME OF THE SERVICE PROVIDER ADDRESS OF THE SERVICE PROVIDER GSTIN OF THE SERVICE PROVIDER |
|||||
| Bill to
NAME OF THE SERVICE RECEIVER ADDRESS OF THE SERVICE RECEIVER GSTIN No. OF THE SERVICE RECEIVER |
Place of Supply | INVOICE No | Dated | ||
| Description of Service | SAC CODE | Amount | |||
| XXXX
Total Less Discount % Taxable Value ADD IGST % |
|||||
| Total | |||||
| Amount Chargeable (in words) | For M/s. ______________
Authorized Signatory |
||||
FORMAT OF GST INVOICE FOR INTRA-STATE SUPPLY OF SERVICE
| TAX INVOICE | |||||
|
NAME OF THE SERVICE PROVIDER ADDRESS OF THE SERVICE PROVIDER GSTIN OF THE SERVICE PROVIDER |
|||||
| Bill to
NAME OF THE SERVICE RECEIVER ADDRESS OF THE SERVICE RECEIVER GSTIN No. OF THE SERVICE RECEIVER |
Place of Supply | INVOICE No | Dated | ||
| Description of Service | SAC CODE | Amount | |||
| XXXX
Total Less Discount % Taxable Value ADD CGST % ADD SGST % |
|||||
| Total | |||||
| Amount Chargeable (in words) | For M/s. ____________
Authorized Signatory |
||||
MANNER OF ISSUANCE OF TAX INVOICE UNDER GST
1. In case of supply of service – 2 Copies
Invoice should be prepared in duplicate mentioning Original copy as ORIGINAL FOR RECIPIENT and Duplicate copy as DUPLICATE FOR SUPPLIER.
2. In case of supply of goods – 3 Copies
Invoice should be prepared in triplicate mentioning Original copy as ORIGINAL FOR RECIPIENT, Duplicate copy as DUPLICATE FOR TRANSPORTER and TRIPLICATE FOR SUPPLIER.
