•Alerts are provided to officers so that he is informed beforehand that the e-Way Bill which is being verified by him is needed to be examined further. The types of alert are
– When the officer intercepts the vehicle but the person-in-charge of the conveyance will not produce the EWB immediately and asks for some time, then it indicates that he may not have the EWB and may generate now. Now, the officer can record on the system that conveyance is not having the EWB right now.
After few minutes, the person-in-charge of conveyance brings the EWB. Now, the officer can check the time of generation of EWB and updation of the Part-B of the EWB. If time of updation of one of them is greater than the time of recording by the officer as ‘No E-way Bill’, then it indicates that EWB is generated after stopping the conveyance. Hence the officer can take the action as per the procedure. The action of the officer can be proved legally as he has recorded the ‘No E-way bill’on the system and if the mobile app is used, the system will capture the GPS details of the location, where it has been recorded.
•The circle/ward offices are required to be mapped with respective divisions of the state in the e-Way Bill system to get the reports on the EWB based on the circle/ward. Once it is mapped, the officer of the circle/ward can use the EWB outward/inward supplies reports to monitor or find out the filing/non-filing of the return 3B by his/her tax payers. This will also help to find out the tax payers who has registered or not registered on the EWB portal. This will also help in theuture to see the reports based on the circle/ward, whenever it is required.
•Officers can extract the report data in excel by using the “Export to Excel”option providednder respective Intelligence Reports provided in the main menu of e-Way Bill MIS .
– The Public IP address, used for the generation of EWB by the tax payer, is sometimes required to the department, whenever the enforcement activity is carried out against the said tax payer. The public IP address will help in proving from which location he has generated EWB under legal framework. This option is available only for Nodal officer of the state. The Nodal Officer can get public IP address of EWB generated by GSTIN by using the ‘IP Address’sub-option provided under “Admin”option of the EWB MIS main menu. Officer can get the IP Address of the tax payer by entering either his GSTIN or entering the EWB No. of EWB generated byhe tax payer.
•Only the Nodal officer of the state can get the Public IP Address of the tax payers.
•He should take written approval of the Commissioner before generating the same for any tax payers and maintain the file.
•For this he has to provide his static IP and
•This will be enabled only for this static IP shared by him.
•Commissioner has to identify the Nodal Officer and communicate his details i.e. Name, Designation, Mobile No. email id etc. to NIC for getting the required excel dump.
•Nodal officer has to share his static IP address to get the excel dump.
•Based on the static IP Address received, NIC will communicate user credential of SFTP system to the Nodal Officer to download the excel dump.
•Month-wise excel dump will be provided to the respective state folders in the system.
•The officer has to separately enter the EWB-03 for each e-Way Bill if the conveyance is carrying the multiple EWBs. This is because each EWB or consignment will have different consignor and
consignee. Whatever action is initiated against the parties, it needs to be linked to the concerned
consignor and consignee in ledger of the GST Common Portal.
•Entry form for EWB-03 has been simplified by enabling entry of one main commodity as most of the type one commodity will be there. If the officer has the case where he needs to enter multiple commodities, then he has to enter the main commodity HSN in the respective column and remaining details in ‘Actual description of goods’ column.
•All the officers above the rank of Joint Commissioner can login and view the dash board reports.
•EWB MIS module provides role based access to various inbuilt reports to the respective officers based on their level in the hierarchy and functionalities.
Following table lists the menu options enabled for different level of officers
•The Nodal Officer can get the list of tax payers, registered on the EWB portal, by using “EWB TXP/TRN Reg.”sub-option provided under ‘Nodal Reports’ option.
•The circle/ward Officer can get the list of his/her tax payers, who have registered or not registered on the EWB portal, by using “EWB TXP/TRN Reg.”sub-option provided under ‘Summary Reports’option. (This report will be available after 15th Oct 2018)
•E-Way Bill MIS system prompts the officer to update the location details before verification of e-Way Bill to ensure that the place of verification is recorded in the system so that in case the vehicle carrying the same e-Way Bill is intercepted by the same officer or other officers later, the verifying officer can view the previous place of verification and can check whether the conveyance carrying the concerned e-Way Bill is moving in the correct direction to reach the estination as per details mentioned in the e-Way Bill. In case the transporter/tax payer is illegally using the same e-Way Bill multiple times for shipping their consignments, previous verification place details for the concerned e-Way Bill will help the officer in identifying the e-Way Bill recycling in such cases and will provide a basis to him to take appropriate action against the dealer if required.
•Intelligence Reports are limited for few days only as these are mainly meant for enforcement officers who can view these reports and can plan their vigilance activities accordingly for consignments in transit based on the information provided in the insightful reports. These reports help the officers to monitor the consignment movements based on the e-Way Bills and plan the interception activities for targeted/suspicious shipments accordingly based on the
•The EWB MIS system provides access rights for viewing Intelligence reports only to the Joint Commissioners Enforcement of the states as they are the ones who have complete authority relating to monitoring and enforcement activities related to goods being transported and thus they need to have a complete control through bird’s eye view, on goods being transported.