Digital Signature in simple terms ,is a file created by a Licensing Certifying Authority through encryption and is then issued to you, in the USB E-token. When signing any particular document this file is accessed which acts like a key (Private Key) and secures  the document being signed. In addition to locking the document being signed, this file also add a Digital Certificate to it containing your identity  details viz name, Organisation’s Name, email id etc.

Benefits of Digital Signatures

Faster transactions and better customer service

Making your business or company transactions quick and easy is vital in the fast-paced world we live in today. Having the digital signatures option enabled allows your customers to sign and send documents electronically, such as email, avoiding various cumbersome and time-consuming processes. This shows that you allow fast transactions and that you also have respect for their time.

Decrease the number of errors

When we sign a contract, it can happen that we make a mistake by signing in the wrong place or we make a spelling mistake when doing it, which leads us to repeat the process again, take more time to do it, and waste paper unnecessarily. With digital signatures, we can avoid these mistakes. Every step in the process is verified and in the end, you look more professional in the eyes of your client.

USES OF DIGITAL SIGNATURES:-

  • Digital Signatures for E-tenders & E-Procurement
  • DGFT Digital Signature Certificates for Import Export code
  • Digital Signature Certificate for foreign trade
  • Digital Signature for IRCTC/E-Tickting /Railway
  • Digital Signature for MCA 21 filing
  • Digital Signature for Income Tax/GST/Trademark.

WHICH CLASS OF DIGITAL SIGNATURE REQUIRED FOR E-TENDERING ?

Class 3 A/B digital signature for Individuals/Organisations is certificate that provides highest level of assurance with the RCAI hierarchy setup by Controller of Certifying Authorities.

Individual (Class 3A):- Class 3A individuals certificates issued to individuals

Organisations (Class 3B):- Class 3B Organisation Certificates those are used for signing,encryption ,electronic access control, e-commerce annd online financial transaction that require a stron assertion of the Customer’s Identity.

DGFT DIGITAL SIGNATURE CERTIFICATES FOR IMPORT EXPORT CODE

DIGITAL SIGNATURE CERTIFICATE FOR FOREIGN TRADE

Class 3 DGFT Digital Signature has now made it easy for the Export and Import Organisations makes the best use of Digital Signature Certificate for the authentication of the documents.  DGFT digital signature can be used for foreign trade. Import and Export code is mandatory to obtain a Digital Signature Certificate.

DIGITAL SIGNATURE FOR MCA FILING, INCOME TAX, GST, TRADEMARK

Class 3 Digital signature signing only can be used for Income Tax Return, GST Returns, ROC Returns filing and Trademark Registration .

VALIDITY OF DIGITAL SIGNATURES:-

  • 1 year
  • 2 years
  • 3 years

HOW DIFFERENT INDUSTRIES USE DIGITAL SIGNATURES

  • Because of their security and low cost, digital signatures are being used more frequently by governments. …
  • Legal…
  • Healthcare…
  • Manufacturing and Trading…
  • Finance…
  • Textile…
  • Cryptocurrencies
  • Hotels And Restaurants
  • Banks etc.

Author Bio

Qualification: CS
Company: Heena Gurnani & Associates 7220969497
Location: Jaipur, Rajasthan, India
Member Since: 02 May 2021 | Total Posts: 20
We, HEENA GURNANI & ASSOCIATES, situated at Jaipur, Rajasthan but working on PAN India basis are corporate consulting firm managed by specialised team of consultants committed to provide quality experience to our clients. Our diversified team with extensive legal, financial and corporate knowle View Full Profile

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