Setting up an office in Noida involves several crucial steps, one of which is obtaining a functional certificate from the Institutional Department of the Noida Authority. This certificate is mandatory for starting operations in any office space. Here’s a detailed guide on how to apply for this certificate, including the necessary documents:
Understanding the Functional Certificate:
The functional certificate, also known as the completion certificate, signifies that the construction of the office space has been completed as per the approved plans and complies with all relevant building codes and regulations.
Application Process:
To apply for the functional certificate, you need to submit a formal application to the Institutional Department of the Noida Authority. Along with the application, you must attach the following documents:
1. Computer Invoices: Invoices for computer equipment purchased.
2. Furniture Invoices: Invoices for furniture purchased.
3. No Dues Certificate from Maintenance Office: Certificate stating no outstanding dues for maintenance.
4. PAN Card of Owner: PAN card of the owner of the office space.
5. PAN Cards of Directors & Shareholders: PAN cards of all directors and shareholders of the company.
6. Aadhaar Cards of Directors & Shareholders: Aadhaar cards of all directors and shareholders of the company.
7. Certified Copy of Payment Challan of Penalty: Copy of the payment challan certified by the bank, if any penalty is applicable.
8. Board Resolution: Resolution passed by the board of directors authorizing the application for the functional certificate.
9. CA Certified List of Directors & List of Shareholders: List of directors and shareholders certified by a chartered accountant.
10. Affidavit & Application for Allotment of Functional Letter: Affidavit and application for the allotment of the functional letter.
11. Projected Profitability Statement & Balance Sheet: Projected profitability statement and balance sheet of the company.
12. Bank Statement: Bank statement highlighting the payment made to sellers for any equipment or services.
13. Maintenance Bill of Office: Bill for maintenance charges of the office space.
14. No Dues Certificate from Builder: Certificate from the builder stating no outstanding dues.
15. POSSESSION FOR FIT OUT of Property: Document indicating possession for fit-out of the property.
16. Tax Invoice of Property Purchased & Receipt Voucher for Payment Made to Builders: Tax invoice of the property purchased and receipt voucher for the payment made to the builders.
17. Letter of Allotment & Sublease Deed: Letter of allotment and sublease deed for the office space.
18. Registry Deed Copy: Copy of the registry deed for the office space.
Verification and Issuance:
After receiving the application and documents, the Institutional Department will conduct an inspection to verify compliance with regulations. If the inspection is successful, the department will issue the functional certificate, allowing you to start operations in your office space.
Conclusion:
Obtaining a functional certificate is a crucial step in starting operations in your Noida office. By understanding the application process and submitting all required documents, you can ensure a smooth process and avoid unnecessary delays.
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