The Institute of Company Secretaries of India
MCA/2018 Dated: 27th September 2018
Shri Injeti Srinivas, IAS
Secretary to Government of India
Ministry of Corporate Affairs
Dr. Rajendra Prasad Road,
New Delhi – 110 001
Subject: Commencement of KYC process for companies – Reg.
This has reference to the MCA announcement of commencing KYC process for companies from October, 2018 and our representation made in this regard on 23rd August, 2018 and further to a meeting of the President, ICSI with your good self.
We wish to draw your kind attention towards certain practical difficulties perceived in this process:
1. The process of KYC of companies may be commenced from 1st January, 2019 since the companies as well as professionals are currently involved in conducting Annual General Meetings of their respective companies and thereafter in the months of October and November, they would be involved in the annual filing compliances with the MCA. This would involve preparation and filing of a host of Forms like Form AOC-4, MGT-7, 23AC, 23ACA, 20B, which in itself is a time-consuming process.
2. It has been observed in’ the past that in the months of October and November, the MCA 21 portal faces heavy filing pressure due to the filing of forms and returns.
3. The proposed company KYC compliances would be a totally new initiative and hence it requires lot of understanding followed by documentation, certification and thereafter filing on the MCA 21 portal.
In this regard, we wish to make an advance request to you that the KYC for companies is an initiative to “know your customers”, and the same should be done without asking the customers to pay any fees for the same.
Further, since this is a new initiative, a minimum 3 months time may be considered to be given to the companies for complying.
While on the matter, we request you that before initiating this compliance, a clarification may kindly be given as to whether there is any prohibition for having more than one registered office at one address so long as the local applicable laws are complied with.
We shall be pleased to provide any further information or clarification on hearing from you.
(CS Ashok Kumar Dixit)