Close the Trading Window
Note: every Quarter on or before 1st day of the month succeeding to the Quarter end, none of the insiders (directors, promoters k.m.p and their relative) deal or trade in securities of the Company (strictly prohibited)
Draft format as follows :-
The Dept. of Corporate Services
Bombay Stock Exchange,
Phiroze Jeejeebhoy Towers,
Dalal Street, Fort
Mumbai – 400001
Date:
Dear Sir,
Re: Script Code:
Sub: Closure of Trading Window
In reference to the clarification regarding trading restriction period issued by BSE Limited vide its Circular No. LIST/COMP/01 /2019-20 dated 02.04.2019 and Pursuant to the Clause 4 of Schedule B to the SEBI (Prohibition of Insider Trading) Regulations, 2015 (“PIT Regulations”) (as amended), the trading window for dealing in securities of the Company will be closed for all the directors, designated persons and their immediate relatives with effect from 1st April, 2022 till expiry of 48 hours after the declaration of Audited Financial Results for the quarter ended 31st March, 2022. (for example quarter ends on 31.03.2022)
The date of proposed Board Meeting shall be informed in due course.
Kindly take the above information on your record
Thanking You,
Yours Faithfully
For
(Company Secretary)
| As per | Compliance Requirements | To Whom | Due Date |
| SEBI (PIT)
Regulations, 2015
(Every Quarter) |
Closure of Trading Window | 1. Designated Persons as per (All Directors, CFO, CEO)
2. Stock Exchange(s) |
From April 01, 2022 Up to 48 hours from the date of declaration of results
Note : upload on or before 1st April 2022 |
2 Reg. 30 of SEBI (SAST) Regulations, 2011: Continual Disclosures (Promoter and PAC share holding -Omitted
| As per | Compliance Requirements | To Whom | Due Date |
| Reg. 30 of SEBI (SAST) Regulations, 2011:
Continual Disclosures (Promoter and PAC share holding) (Annually) |
Withdrawn with effect from April 01, 2022 [SEBI notification no. SEBI/LAD-NRO/GN/2021/46 dated August 13, 2021] Omitted | ||
3. Reg. 31(4) of SEBI (SAST) Regulations, 2011:Annual Declaration of encumbrance by Promoter & PAC (Annually)
Note: Download format from below link fill details, sign and upload Pdf.
Please find format in below link:-
https://www.sebi.gov.in/legal/circulars/aug-2015/format-of-regulation-31-of-sebi-substantial-acquisition-of-shares-and-takeovers-regulations-2011_30405.html
| As per | Compliance Requirements | To Whom | Due Date |
| Reg. 31(4) of SEBI (SAST) Regulations, 2011:Annual Declaration of encumbrance by Promoter & PAC (Annually) | By Promoter & PAC | 1. Stock Exchange(s)
2. Audit Committee of the Target Company |
Within 7 working
days from the end of FY (PDF Format) |
4. Reg. 27(2) of LODR 2015 Corporate Governance
Download excel utility from BSE listing centre and fill the data, generate xml and upload on BSE portal and after that generate report and convert it into PDF by Ctrl+P and upload on website of the Company.
| As per | Compliance Requirements | To Whom | Due Date |
| Reg. 27(2) of LODR 2015 Corporate Governance (Every Quarter) | Report on Corporate Governance | 1. Stock Exchange(s)
To be signed by Compliance Officer/ CEO & CFO 2. On the Website of the Company |
Within 21 days from the end of quarter By April 21, 2022 (XBRL Format) |
5. Reg.13 (3) of LODR 2015 Grievance Redressal Mechanism
Note : 1st obtain certificate from RTA, download excel utility from BSE listing centre, fill the data according to certificate, generate XML and upload on BSE.
| As per | Compliance Requirements | To Whom | Due Date |
| Reg.13 (3) of LODR 2015 Grievance
Redressal Mechanism (Every Quarter) |
Statement of investor’s complaints | Stock Exchange(s)
|
Within 21 days from the end of quarter
By April 21, 2022 (XBRL Format) |
6. Reg. 31(1) (b) of LODR 2015 Shareholding Pattern
Note : Download Excel utility from BSE Listing centre fill the data as per shareholding patter obtained from RTA, convert it into XML and upload on the BSE. Now generate report convert it into PDF (Ctrl+P) and upload on the website of the Company.
| As per | Compliance Requirements | To Whom | Due Date |
| Reg. 31(1) (b) of LODR 2015 Shareholding Pattern
(Every Quarter) |
Shareholding Pattern | 1. Stock
Exchange(s) 2. On the Website of the Company |
Within 21 days from the end of quarter
By April 21, 2022 (XBRL Format) |
7. Reg. 76 of SEBI (DP) Regulations, 2018
Note : 1st obtain the Reconciliation of Share Capital Audit Report from practising Company Secretary. Download excel utility fill the data, generate XML and upload the same and prepare cover letter, attach Reconciliation of Share Capital Audit Report upload.
Cover letter format
To,
The Deputy General Manager
The Bombay Stock Exchange Limited
Phiroze Jeejeebhoy Towers,
25th Floor, Dalal Street,
Mumbai-400001
Date:
Script Code:
Dear Sir/Ma’am,
SUB: Submission of Reconciliation of Share Capital Audit Report as required under Regulation 76 of Securities and Exchange Board of India (Depositories and Participants) Regulations, 2018 for the quarter ended …………………
We enclose herewith the Reconciliation of Share Capital Audit Report for Equity Shares (fully paid-up and partly paid-up), for the quarter ended ……………………… pursuant to Regulation 76 of Securities and Exchange Board of India (Depositories and Participants) Regulations, 2018 issued by Mr. ………………………, Practicing Company Secretary.
We request you take this information on record.
Yours Faithfully
For
Compliance Officer
Encl: As Above
| As per | Compliance Requirements | To Whom | Due Date |
| Reg. 76 of SEBI (DP) Regulations, 2018
(Every Quarter) |
Reconciliation of Share Capital Audit Report | Stock
Exchange(s)
|
Within 30 days of the end of quarter
By April 30, 2022 (both PDF and XBRL format) |
8. 74(5) of SEBI (DP) Regulation
Note: obtain certificate from RTA, prepare cover letter as below format convert it into Machine Readable PDF and upload the same on BSE.
Date:
Draft Format
To,
The Deputy General Manager
The Bombay Stock Exchange Limited
Phiroze Jeejeebhoy Towers,
25th Floor Dalal Street,
Mumbai-400001
Dear Sir/Madam,
SUB: Certificate under Section 74(5) of SEBI (Depositories & Participants) Regulations, 2018 for the quarter ended 31st March 2022
We confirm that the share certificates for dematerialization during the quarter ended ………….., 2022 received by our Registrar & Transfer Agent, ……………………………………, ………………………………., have been cancelled and mutilated and the name of the depository has been substituted in the records as the Registered Owner of the shares.
We are enclosing herewith a certificate received from our Registrar & Transfer Agent in respect of the same for your reference.
Thanking you
Yours Faithfully
For
Company Secretary & Compliance Officer
Encl: As above
| As per | Compliance Requirements | To Whom | Due Date |
| 74(5) of SEBI (DP) Regulation
(Every Quarter) |
Manner of surrender of certificate of security | Stock Exchange(s)
|
Within 15 days from end of each quarter by April 15, 2022 (PDF Format) |
9. Reg. 7(3) of LODR 2015
Note: obtain certificate from RTA, prepare cover letter as below format convert it into Machine Readable PDF and upload the same on BSE under compliance
Draft letter format
To,
The Department of Corporate Services
Bombay Stock Exchange Limited,
Phiroze Jeejeebhoy Towers,
Dalal Street, Fort
Mumbai – 400001
Date:
Dear Sir/Madam,
Re: Script Code:
Sub: Compliance Certificate pursuant to Regulation 7(3) of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
Pursuant to Regulation 7(3) of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, we enclose herewith a Compliance Certificate for the year ended 31st March, 2022.
This is for your information & records.
Thanking You,
For
Company Secretary & Compliance Officer
Encl: as above
| As per | Compliance Requirements | To Whom | Due Date |
| Reg. 7(3) of LODR 2015
Transfer (Every Quarter) Agent Agent |
Submission of Compliance Certificate in relation to share transfer facility | Stock Exchange(s)
|
By April 30, 2022 (PDF Format) |
10. Reg. 40 (9) of LODR 2015
Note: obtain certificate from RTA, prepare cover letter as below format convert it into Machine Readable PDF and upload the same on BSE.
Draft letter format:-
To.
The Department of Corporate Services
Bombay Stock Exchange Limited,
Phiroze Jeejeebhoy Towers
Dalal Street, Fort
Mumbai – 400001
Date:
Dear Sir/Madam,
Re: Script Code:
Sub: Certificate under Regulation 40(9) of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015
Pursuant to Regulation 40(10) of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015, (“LODR”) we enclose herewith a Certificate duly signed by Company Secretary in whole time practice for the year ended 31st March, 2022.
This is for your information & records.
Thanking You,
For
Company Secretary & Compliance Officer
Encl: as above
| As per | Compliance Requirements | To Whom | Due Date |
| Reg. 40 (9) of LODR 2015
Certificate from PCS
(Half Yearly) |
All share certificates have
been issued within 30 days of the date of lodgement |
Stock
Exchange(s)
|
By April 30, 2022
(PDF format) |
11. SEBI Cir. HO/DDHS/CIR/P/2018/ 144 dated 26-11-2018
Note: prepare letter as per below format (in case of Company does not fall under large Corporate) convert it into Machine Readable PDF and upload the same on BSE.
Draft Format of Disclosure:
To, Date
Corporate Relationship Department
BSE Limited
Phiroze Jeejeebhoy Towers
Dalal Street, Fort
Mumbai – 400 001
Scrip Code :
Dear Sir/ Madam,
Sub: Disclosure of non-applicability of SEBI Circular dated 26th November, 2018 with regard to fund raising by issuance of debt securities by Large Entities as on March 31, 2022.
With reference to SEBI Circular No. SEBI/HO/DDHS/CIR/P/2018/144 dated November 26, 2018 in respect of fund raising by issuance of Debt Securities by Large Corporate (LC) and disclosures compliances thereof by such Large Corporate, We hereby submit that our Company ……………………………………… does not fall under the criteria for Large Corporate (LC) as defined under para 2.2 of the framework provided in the aforesaid circular.
Therefore, the requirement of filing the initial disclosure and annual disclosure in Annexure A and B1 respectively to the aforesaid Circular for the Financial Year ended 31st March, 2022, does not arise.
We are requested to kindly take the above information on record.
Thanking you,
Yours faithfully,
For
Company Secretary & Compliance Officer
| As per | Compliance Requirements | To Whom | Due Date |
| SEBI Cir. HO/DDHS/CIR/P/2018/144 dated 26-11-2018 (Annually) | Large Corporate- Initial Disclosure | Stock Exchange(s) | By April 30, 2022
(PDF Format) Note: mandatory for every Listed Company even if It does not fall under Large Corporate |
12. SEBI Cir. HO/DDHS/CIR/P/2018/ 144 dated 26-11-2018
Note: log in fill web form and submit
| As per | Compliance Requirements | To Whom | Due Date |
| SEBI Cir.
HO/DDHS/CIR/P/2018/ 144 dated 26-11-2018 (Annually) |
Large Corporate- Annual
Disclosure |
Stock
Exchange(s) |
By May 15, 2022
Online Web form Note: mandatory for every Listed Company even if It does not fall under Large Corporate |
13. Reg. 24A of LODR 2015 read with SEBI circular dated February 08, 2019
Note: 1st obtain Secretarial Audit Report from practising company secretary. Download excel utility fill the data as per Secretarial Audit Report, generate XML and upload and prepare cover letter and attach Secretarial Audit Report upload pdf.
Draft cover letter format:
The Deputy General Manager
The Bombay Stock Exchange Ltd
J. Towers, 25th Floor
Dalal Street,
Mumbai-400001
Dear Sir,
Re: Script Code:
SUB: Annual Secretarial Compliance Report for the year ended March 31, 2022
Pursuant to SEBI Circular No. CIR/CFD/CMDl/27/2019 dated February 8, 2019 please find enclosed the Annual Secretarial Compliance Report of the Company for the financial year March 31, 2022 issued by …………………….., Company Secretaries.
This is for your information & records.
Thanking You,
For
Company Secretary
| As per | Compliance Requirements | To Whom | Due Date |
| Reg. 24A of LODR 2015 read with SEBI
circular dated February 08, 2019 (Annually) |
Submission of Secretarial
Compliance Report |
Stock
Exchange(s)
|
By May 30, 2022
(In PDF as well as in XBRL Mode) |
14. Reg. 29 (1) of LODR 2015 Prior Intimation
Note: Prepare Board Meeting Notice convert it into Machine Readable Format and upload on BSE portal
Draft Format of Notice of Board meeting for Adoption of Financials:
The Deptt of Corporate Services
Date:
Bombay Stock Exchange,
P.J. Towers Dalal Street, Mumbai – 400001
Dear Sir,
Re: Script Code:
Sub: Intimation of Board meeting for adoption of Audited Accounts for the Quarter ended on …………………… pursuant to Regulations 29 OF SEBI (LODR) REGULATIONS, 2015
This to bring to your notice that a meeting of the Board of Directors of the Company will be held on …………………… at its registered office i.e………………………….. at …………… P.M./AM, inter alia to consider, approve and take on record the Audited financial results for the quarter ended 31st March, 2022.
In continuation to our letter dated…………… (trading close letter date), we further inform that the Trading Window of the Company for dealing in securities of the Company shall remain closed till 48 hours after the declaration of the aforesaid Financial Results.
This is for your information record. Thanking You,
For
Company Secretary
| As per | Compliance Requirements | To Whom | Due Date |
| Reg. 29 (1) of LODR 2015 Prior Intimation
(Every Quarter) |
Intimation of Board Meeting | 1.Stock Exchange(s)
2.Company’s Website |
5 clear days prior
to the meeting (PDF Format) Note: excluding the date of the intimation and date of the meeting |
15. Reg. 33 (3) of LODR 2015 Declaration of Financial Results
Note: obtain Audited/ Unaudited Financials from Auditor, Download excel utility fill the data as per Audit/Unaudited Report, generate XML and upload, prepare cover letter and attach financials upload pdf.
Draft Cover Letter:
To,
Bombay Stock Exchange
Phiroze Jeejeebhoy Towers,
Dalal Street
Kolkata-400001
Dear Sirs,
Sub: Submissions of Audited Financial Results along with Limited Review Report for the Quarter ended 31.03.2022 under Regulation 33 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
With reference to above the Board of Directors of the Company in its meeting held today at ……AM/PM at the registered office has inter-alia transacted the following business:
Duly considered, approved & taken into records the Audited Financial Results set out in compliance with the Indian Accounting Standards (IND AS) for the Quarter ended 31st March, 2022.
A copy of the same along with Limited Review Report is attached herewith for your records and reference.
The meeting of the Board of directors Commenced at …… and concluded at ……AM/ P.M.
Kindly acknowledge & update it in your records.
Thanking You
Yours Faithfully,
For
Company Secretary
| As per | Compliance Requirements | To Whom | Due Date |
| Reg. 33 (3) of LODR 2015 Declaration of Financial Results
(Every Quarter) |
Outcome of Board Meeting
▪ Audited Financial results for the Financial Year Standalone + Consolidated The Financial Results shall include: 1. Audit Report 2. Statement of Impact of Audit Qualifications, if applicable; 3. Statement of Assets and Liabilities. 4. Statement of Cash Flows |
1.Stock Exchange(s);
2.On the Website of the Entity |
Within 60 days of from the end of financial year (Last quarter within 60days from the end of financial year and for other quarter i.e. 1st, 2nd and 3rd quarter within 45 days from the end of quarter) By May 30, 2022 PDF Results: Within 30 minutes from the conclusion of the Meeting XBRL: Within 24 hours from the uploading of PDF results
|
16. Reg. 47(3) of LODR 2015
Note prepare as per given format and send to Advertising Agency.
Format Comapnay :
Address (in lakhs)
|
SL NO. |
Particulars |
Quarter ending on March 2022 (Audited) |
Quarter ending on March 2021 (Audited) |
Year ending on March 2022 (Audited) )
|
Year ending on March 2021
(Audited) |
| 1 | Total income from operation | ||||
| 2 | Net profit &loss for the period (before tax, Exceptional items and /or Extraordinary items | ||||
| 3 | Net profit & loss for the period (after tax Exceptional items or Extraordinary items) | ||||
| 4 | Total Comprehensive Income for the period | ||||
| 5 | Paid up Equity Share Capital(fv of Rs 10 each) | ||||
| 6 | Earnings per Share Basic &Diluted (before Exceptional items)
Earnings per share Basic & Diluted after Exceptional items) |
The above is an extract of the detailed format of the Quarterly Financial Results filed with the Stock Exchange under Regulations 33 of SEBI (LODR), Regulations 2015. These Un-Audited financial results were reviewed by the Audit Committee& approved by the Board of Directors in their meeting held on …………… The Statutory Auditor has reviewed the same in terms of Regulations 33 of SEBI (LODR), Regulation, 2015.
The full format of above extract of Financial Result together with the Audit Report of the Statutory Auditor is available on the stock exchange website ……………………….. and Company’s website ……………………………
Place: For
Date: Company Secretary
| As per | Compliance Requirements | To Whom | Due Date |
| Reg. 47(3) of LODR 2015
|
Publication of Results | 1. At least 1 English national daily; 1 Vernacular language of the region
2. On the website of the Entity |
Within 48 hours from the conclusion of meeting |
17. Reg. 23 (9) of LODR 2015
Note : prepare Disclosure of Related Party Transactions as per given below format and upload.
Cover Letter Format
The Deptt of Corporate Services
Bombay Stock Exchange,
P.J. Towers Dalal Street,
Mumbai – 400001
Date:
Dear Sir,
Re: Script Code:
Sub: Disclosure of Related Party Transactions pursuant to Regulation 23(9)of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.
Pursuant to Regulation 23(9) of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, we enclose herewith a disclosure of related party on a consolidated basis for the half year ended March 31, 2022.
This is for your information & records.
Thanking You,
Yours Faithfully
For
(Company Secretary)
Encl: as above
Format of Disclosure of Related Party Transactions
| Related party disclosures as identified by the management in accordance with INDAS -24 on “Related Party Disclosures” are as follows: | ||||
|
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| 1 | Details of Related Parties: |
|
||
|
|
||||
| The Company has identified the following persons as related parties : | ||||
|
|
||||
| a. | Directors: |
|
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| 1 | Mr. |
|
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| 2 | Mr. |
|
||
|
|
||||
|
|
||||
| b. | Key Managerial Persons(KMP) : |
|
||
| 1 | Mr.
|
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| 2 | Mr.
|
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| 3 | Mr. ……………………..Company Secretary
|
|||
|
|
||||
|
|
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| c. | Relatives of Directors & Key Managerial Persons(KMP) : |
|
||
| 1 | Mr……………- Son of ……………………….
|
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| 2 | Mr. ………………..- Son of ……………………..
|
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| 3 |
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| 4 |
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| 2 | Disclosure of transactions between the Company and related parties and for the Period Jan’22 to Mar’22
|
|||
| (in lakhs)
|
||||
| Serial No. | Nature of Payment | Directors & Key Managerial Personnel | Relatives of Directors & Key Mangerial Personnel
|
|
| 1 | Remuneration |
|
||
| As per | Compliance Requirements | To Whom | Due Date | |
| Reg. 23 (9) of LODR 2015 | Disclosure of Related Party
Transactions on Consolidated basis |
1.Stock Exchange(s)
2.Company’s Website |
Within 15 days from the publication of financial results | |
(Any query and suggestion kindly contact the author at: pritybishwakarma@gmail.com)
Disclaimer: The entire contents of this document have been prepared on the basis of relevant provisions and as per the information existing at the time of the preparation. Although care has been taken to ensure the accuracy, completeness, and reliability of the information provided, I assume no responsibility, therefore. Users of this information are expected to refer to the relevant existing provisions of applicable Laws. The user of the information agrees that the information is not professional advice and is subject to change without notice. I assume no responsibility for the consequences of the use of such information.
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