Government of Jammu and Kashmir
Finance Department
Civil Secretariat, Jammu/Srinagar

Subject: Guidelines for Deductions and Deposits of TDS by the DDOs Under Goods and Services Tax Law.

CIRCULAR

Instances have come to the notice of the Finance Department that some DDOs are not following the provisions of TDS as envisaged under Goods & Services Law (J&K GST Act 2017/ CGST Act 2017/ IGST Act 2017). Accordingly, the following comprehensive guidelines are issued for strict compliance by all the Government Departments of Union Territory of Jammu & Kashmir.

2. Section 51 of the Jammu and Kashmir GST Act, 2017 provides for deduction of tax by the Government Agencies (Deductor) or any other person to be notified in this regard, from the payment made or credited to the supplier (Deductee) of taxable goods or services or both, where the total value of such supply, under a contract, exceeds two lakh and fifty thousand rupees. The amount deducted as tax under this section shall be paid to the Government by the deductor within ten days after the end of the month in which such deduction is made along with a return in Form GSTR-7 giving the details of deductions and deductees.

3. In order to comply with the provisions of the said Act for the purpose of TDS, the following steps are required to be taken by the DDOs:

A. Registration as Tax Deductors in the GST common portal.

B. Deduction of TDS amount as per the provisions from the bills to be paid to the suppliers/deductees.

C. Deposit the TDS amount in to appropriate Government account(s).

D. File tax Returns for TDS within the prescribed time limit.

4. As per section 51 of the Act, the following entities are required to comply with the provisions of TDS and thus are required to register themselves as Tax Deductor under section 24 (vi) of the said Act:

(i) Central and State Government Departments Establishments (e.g. Departments, Heads of Departments, Collectorates, other sub-ordinate / field offices etc.)

(ii) Local Authority (e.g. Municipalities, Panchayati Raj Institutions etc.)

(iii) Government Agencies.

(iv) An Authority / Board / Any other Body set up by an Act of Parliament / State Legislature or established by any Government with fifty-one percent or more participation by way of equity or control to carry out a function.

(v) Society established by Central Government or State Government or at Local Authority under Societies Registration Act, 1860.

(vi) Public Sector Undertakings (Central and State).

5. Registration:

For Registration as Tax Deductor, the following documents/information are required:

(i) TAN/PAN of the entity.

(ii) Proof of Address of the place of the entity (any proof issued by Government authority by Local Authority/Municipal Khata Copy/ Electricity Bill Legal ownership Document Rent or Lease agreement etc.) to be uploaded.

(iii) PAN of the DDO (or Authorized Signatory).

(iv) Photograph of the DDO (or Authorized Signatory) – to be uploaded.

(v) Aadhar Card Digital Signature Certificate (DSC) of the DDO (or Authorized Signatory).

(vi) Valid email ID (preferably official email ID) of the DDO (or Authorized Signatory) Mobile Phone Number of the DDO (or Authorized Signatory).

The DDO or the Authorized Signatory is required to make an application online on GST Common Portal on behalf of the Tax Deductor.

6. After the application is successfully submitted by the applicant, the same would be processed by the respective jurisdictional tax officer. Once the application is approved, the DDO (or Authorized signatory) will receive the GST Number in the given email ID along with the initial password.

7. Deduction of TDS and deposit thereof:

The Tax Deductor is required to deduct TDS amount from the payment to be made to the Supplier / Deductee at the rate of 2% (i.e. 1% JKGST + 1% Central GST in case of intra- State supply and 2% IGST in case of inter-State Supply). Once such deduction is made by the Tax Deductor, the TDS amount is required to be deposited by the Tax Deductor in the Government account (JKGST /CGST/ IGST, as the case may be) within 10 days from the end of the month in which the deduction is made.

Tax is required to be deducted from the payment made / credited to a supplier, if the total value of supply under a contract in respect of supply of taxable goods or services or both, exceeds Rs. 2,50,000/- (Rupees two lakh and fifty thousand). This value shall exclude the taxes leviable under GST (ie. ‘Central tax’, ‘State tax’, ‘UT tax’, ‘Integrated tax’ & Cess).

7.1 Conditions for & amount of deduction:

Tax deduction is required if all the following conditions are satisfied:

a) Total value of taxable supply > Rs.25 Lakh under a single contract. This value shall exclude taxes & cess leviable under GST.

b) If the contract is made for both taxable supply and exempted supply. deduction will be made of the total value of taxable supply in the contract > Rs.25 Lakh. This value shall exclude taxes & cess leviable under GST.

c) Where the location of the supplier and the place of supply are in the same State UT, it is an intra-State supply and TDS @1% under CGST Act and SGST UTGST Act is to be deducted if the deductor is registered in that State or Union Territory without legislature.

d) Where the location of the supplier is in State A and the place of supply is in State or Union Territory without legislature B, it is an inter-State supply and TDS @ 2% under IGST Act is to be deducted if the deductor is registered in State or Union territory without legislature-B.

e) Where the location of the supplier is in State A and the place of supply is in State or Union Territory without legislature B, it is an inter-State supply and TDS @ 2% under IGST Act is to be deducted if the deductor is registered in State A.

f) When advance is paid to a supplier (on or after 01.10.2018) for supply of taxable goods or services or both under a contract, TDS will be applicable where contract value exceeds 2.5 lakh (excluding GST).

7.2 Illustrations of various situations requiring deduction of tax:

Situations/Contracts Deduction required YES/NO Remarks
Finance Department is making a payment of Rs.3 lakh to a supplier of ‘printing & stationery’. Yes Where the total contract value of taxable supply is more than Rs.2.5 lakh deduction is mandatory.
Education Department is making payment of Rs.5 lakh to a supplier of ‘printed books and printed or illustrated post cards’ where payment for books is Rs.2 lakh andRs.3 lakh is for other printed or illustrated postcards. Yes, deduction is required in respect of payment of Rs.3 lakh only i.e. for payment in respect of taxable supply. Books are exempted goods; no deduction is required in respect of supply of books. However, payment involving ‘printed or illustrated postcards’ is for supply of taxable goods and value of such supply is > Rs.2.5 lakh; so deduction is required.
Finance Department is making payment of Rs.1.5 lakh to a supplier of ‘car rental service”. No. Deduction is mandatory in case the total value of taxable supply under the contract >Rs.2.5 lakh irrespective of the amount paid. However, if the total value of supply under a contract is < Rs.2.5 lakh, deduction is not required.
Municipal Corporation purchases a heavy generator from a supplier in Delhi. Now, it is making payment of Rs.5 lakh and IGST @18% on Rs.5 Lakh for such purchase. Yes, deduction is required@2% Deduction is required in case of inter-State supply and if the value of taxable supply under a contract exceeds Rs.2.5 lakh.
Health Department executed a contract with a local supplier to supply “medical grade oxygen” of Rs.2.6 lakh (including GST) and is making full payment. No Total value of supply as per the contract is Rs.2.6 lakh (including GST). Tax rate is 12%. So,  taxable value of supply (excluding GST) stands at Rs.2.6 lakh X 100/112 = Rs.2.32 lakh < Rs.2.5 lakh Hence, deduction is not required.

Situation (in all cases where taxable contract value is over Rs.2.5 lakh) Location of Supplier Place of Supply State of registration of recipient Type of Supply Tax TDS deduction
Govt. of J&K purchases taxable goods from a local supplier Jammu Jammu Jammu Intra State CGST+JKGST Yes
Govt. of J&K purchases taxable goods from a supplier in Delhi Delhi J&K J&K Inter State IGST Yes

7.3 Illustration of various situations requiring determination of value of supply for deduction of tax:

7.3.1 Supplier is registered and contract value is excluding GST:

Example 1: Supplier X makes taxable supply worth Rs. 10,000/- to a Municipality where contract for supply is for Rs. 15.00.000-The rate of GST is 18%. Supplier and the Deductor are in the same State. Following payment is being made by this Municipality to X: Rs. 10,000 (value of supply)+ Rs. 900 (Central Tax) + Rs 900 (State Tax).

Value of supply = Rs.10,000/-

Tax to be deducted from payment:

Central Tax-1% on Rs. 10,000/- Rs. 100/-; State Tax = 1% on Rs. 10,000/- Rs.100/-

Payment due to X after TDS as per GST provisions: Rs. 11,600/-

7.3.2 Supplier is registered and contract value is inclusive of GST:

Example 2: Supplier Y of Mumbai makes taxable supply worth Rs. 10,000/- & exempted supply worth Rs. 20,000/- in an invoice bill of supply to Finance Department of Gol located in J&K where contract for supply is for Rs.6,00,000/- (Rs.2,60,000 for taxable supply including GST and Rs.3.40,000 for exempted supply). The rate of GST is 18%. Following payment is being made by Gol to Y: Rs.10,000/- (value of taxable Supply) + Rs.1,800 (Integrated Tax) + Rs.20,000/-(value of exempted Supply).

7.3.3 Supplier is registered under composition scheme:

Example 3: Supplier ZA is a person registered under the composition scheme in J&K who makes taxable supply worth Rs.10,000/- to a Local Authority of J&K where value of taxable supply under the contract is for Rs.2,55,000/-

Following payment is being made by the Local Authority of J&K to ZA: Rs.10,000/ Value of taxable supply under the contract is Rs.2, 55, 000/- which is more than Rs.2.5 Lakh and hence deduction of tax is required.

8. Deposit of GST TDS and TDS Certificate

The amount of TDS deducted should be deposited with the Government by the deductor by the 10 of the next month in Form GSTR 7 through the online portal gst.gov.in. The deductor would be liable to pay interest if the tax deducted is not deposited within the prescribed time limit as mentioned above.

TDS Certificate in form GSTR7-A will only be generated on the system once the deductor (DDO) furnishes a return in Form GSTR7 on the GST portal.

The TDS so deducted would also be visible to the suppliers in Form GSTR 2A and the supplier can include and avail the same in GSTR 2. The supplier can take this amount as credit in his electronic cash register and use the same for payment of tax or any other liability

9. Penalty for not complying with provisions of TDS on GST

S. No. Event Consequence
1. TDS not deducted Interest to be paid along with the TDS amount; else the amount shall be determined and recovered as per law.
2. TDS Deducted but not paid to the Govt. or paid later than 10% of the succeeding month Interest to be paid along with the TDS amount, else the amount shall be determined and recovered as per law.
3. Late filing of TDS Return Late fees of Rs. 100 per day for each day for which the failure continues subject to a maximum of Rs. 5000.

10. In order to comply with the provisions of TDS under the GST law, it is enjoined upon all Departments in Government to instruct their DDOs to follow the above guidelines in letter & spirit.

11 Difficult, if an., in implementation of this ciruu!ar mal. please be brought to the rothr of State Taxes Department, J&K

Sd/-
(Vivek Bharadwaj),IAS
Financial Commissioner,
(Additional Chief Secretary)
Finance Department

No: FD-ST/93/2022-03

Dated: 16.09.2022

Cop. to the

1. All Financial Commissioners (Additional  Chief Secretaries).

2. Director General of Police, J& K

3. All Principal Secretaries to the Government.

4. Principal Secretary to the Hon’ble Lieutenant Governor.

5. All Commissioner/ Secretaries to the Government.

6. Chief Electoral Officer, J & K.

7.  Director General, J&K IMPARD.

8. Divisional Commissioner, Jammu/Kashmir.

9. Director Information, J & K

10. Chairperson J&K Special Tribunal

11. Commissioner,  State Taxes Department, J&K.

12. Commissioner, Excise Department, J&K.

13. All District Development Commissioners.

14. All Heads of Departments/Managing Directors/Secretary, Advisory Boards.

15. Secretary, J&K Public Service Commission/SS13/BoPEE.

16, Director, Archives, Archaeology and Museums.

17. Secretary J& K Academy of Art, Culture & Languages.

18. General Manager, Government Press, Srinagar/Jammu.

19. Private Secretary to Advisor (B) to the Hon’ble Lieutenant Governor.

20. Private Secretary to the Chief Secretary.

21. Private Secretary to the FC (Additional Chief Secretary), Finance Department.

22. I/c Website GAD/Finance Department.

(Mohammad Amin), JKAS,
Deputy Secretary to the Government
Finance Department

Annexure ‘A’

Record to be maintained by the DDO for filing of GSTR7

S. No GSTIN of The Deductee Trade

Name

Amount paid to the Deductee on which tax is deducted Integrated Tax Central Tax State Tax Total

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