There are different kinds of documents which are required to be issued in different circumstances viz., tax invoice, supplementary invoice, vouchers, credit notes, debit notes and bill of supply.
Two types of main documents to be issued
1.TAX INVOICE–
A registered person supplying taxable goods or services needs to issue Tax invoice.
2.BILL OF SUPPLY.
A registered person supplying exempted goods or services or both or paying tax under the provisions of section 10.(Exempt supply also covers non-taxable supply. Section 10 means dealer opting for composition scheme) needs to issue Bill of Supply.
Note -No bill of supply or Tax invoice will be required in case the value of supply is below ₹ 200.A Consolidated invoice must be prepared at the end of day of invoices having value below ₹ 200.
When invoice shall be raised:-
Tax invoice shall be issued by the registered taxable person within the time in the following manner:
In case of Goods:
| Sr.No. | Type | When |
| 1. | One Time Supply
· Where supply involves movement · Other Cases |
Before or at the time of removal of goods. Earlier of delivery or making available of goods. |
| 2. | Continuous Supply | When successive statements of accounts or successive payments are involved, earlier of issuance of each statement or receipt of each payment |
| 3. | Reverse Charge Liability | On date of receipt of goods from a person who is not required to register under the GST Act. |
| 4. | Other Cases | For goods sent on sale on approval or such similar terms, invoice shall be issued earlier of before or at the time it is known that supply has taken place; or 6 months from date of removal. |
In case of Services:-
| Sr.No. | Type | When |
| 1 | One Time Supply | Before such supply OR within 30 days of supply of services |
| 2 | Continuous Supply-
· If due date of payment is ascertainable from contract. · If due date of payment is not ascertainable from contract |
before or after (within prescribed time) the payment is liable to be made by recipient, irrespective of receipt of payment.
before or after (within prescribed time) receipt of each payment. |
| 3 | Milestone payments | Before or after (within prescribed time) the time of completion of each milestone. |
| 4 | Reverse Charge Liability | On the date of receipt of services from unregistered person |
| 5 | Other Cases:
· Cessation of supply of services before its completion |
On cessation of supply and to the extent of supply effected before cessation. |
OTHER DOCUMENTS:-
1. Debit Notes and Credit Notes:-
All revision, rectification, modifications, settlement of taxable value or tax charged may have to be carried out through debit notes and credit notes. Further, credit note shall be issued not later than September month of succeeding year in which supply was made or date of filling of annual return, whichever is earlier.
2. Receipt Voucher:-
Receipt voucher shall be issued in case of advance receipt for supply of goods or services. Further, while raising of tax invoice, tax paid at the time of issuance of receipt voucher shall be adjusted against it. Receipt voucher, not being a tax invoice, will not be considered as eligible document for availement of credit in the hands of recipient.
3. Supplementary Invoice:-
Where price of any goods or services is revised upwards or downwards in pursuance of contract entered into prior to the appointed day, then supplementary invoice/ debit note/ credit note shall be issued by the supplier within 30 days of the price revision. Further, such document shall be deemed to be issued in respect of an outward supply and accordingly GST will be applicable.
4. Invoicing under Reverse Charge:-
In case of reverse charge, where supply is received from registered supplier, then there is no requirement to issue invoice by the recipient. However, supplier shall mention in the invoice that REVERSE CHARGE is applicable.
5. Consolidated Tax Invoice:-
- No invoice is required to be issued if amount is below Rs.200 provided the corresponding buyer is not a registered person or the party does not require invoice. The Consolidated Tax invoice is required to be prepared at the end of dayof such supplies.
- In case of inter-State supplies, where the value of a supply does notexceed two lakhs and fifty thousand rupees, a consolidated revised invoice may be issued separately in respect of all recipients located in a State, who are not registered under the Act.
6. Refund voucher:
Where no supply is made and consequently no invoice is issued against the advance received then the registered person shall issue refund voucher against such advance amount.
7. Payment Voucher:
Where any registered person is liable to pay tax under reverse charge then he shall issue payment voucher at the time of making payment to the supplier.
8. Receipt voucher:
The registered person at the time of receipt of advance shall issue receipt voucher or any other document to the person giving such advance.
DETAILS TO BE MENTIONED IN VARIOUS DOCUMENTS:-
| TAX INVOICE | BILL OF SUPPLY | SUPPLEMENTARY/DEBIT OR CREDIT NOTE |
| a)Name of the Supplier, GSTN
b) Specific Invoice Number format c) Name & address of recipient d) Address of Delivery e) HSN Code for goods or accounting code for services f) Description and quantity of the goods / services. g) Value of the goods h) Rate & amount of tax i) Date of issue j)Name, address and GSTIN of Buyer k) Other prescribed information. l) signature or digital signature of the supplier or his authorized representative |
a)Name of the Supplier, GSTN
b) Specific Invoice Number format c) Name & address of recipient d) Address of Delivery e) HSN Code* for goods or accounting code for services f) Description and quantity of the goods / services. g) Value of the goods i) Date of issue j)Name, address and GSTIN of Buyer k) Other prescribed information l) signature or digital signature of the supplier or his authorized representative |
a)the word “Revised Invoice” OR “Supplementary Invoice”, wherever applicable, indicated prominently.
b) name, address and GSTIN of the supplier c) nature of the document. d) date of issue. e) name , address and GSTIN or UIN, if registered, of the recipient. f) serial number and date of the corresponding tax invoice or, as the case may be, bill of supply. g) value of taxable supply of goods or services, rate of tax and the amount of the tax credited or, as the case may be, debited to the recipient h) signature or digital signature of the supplier or his authorized representative |
Notes:-
1. Provided further that in case of exports, the invoice shall carry an endorsement “SUPPLY MEANT FOR EXPORT ON PAYMENT OF IGST” or “SUPPLY MEANT FOR EXPORT UNDER BOND WITHOUT PAYMENT OF IGST”, as the case may be.
2. Supplementary tax invoice is issued by taxable person in case where any deficiency is found in a tax invoice already issued by a taxable person. Debit note is also considered as a supplementary invoice.
3. HSN code is to be mentioned if turnover exceeds 1.5 crore in previous year.
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