Companies registered under the Companies Act 2013 must adhere to annual ROC compliance to avoid penalties. This article outlines crucial dates and necessary forms for fulfilling compliance obligations. Proper disclosure of director interests, timely payment to MSME vendors, and filing of annual accounts and returns are pivotal to regulatory adherence. Additionally, adherence to director KYC norms and AGM obligations is imperative for maintaining statutory compliance and corporate governance standards.
The ROC compliance calendar is provided here as under:
| COMPLIANCE | PURPOSE | DUE DATE | FORM REQUIRED |
| Disclosure of interest by Director | Required to be disclosed by every director of the Company in its 1st Board meeting in each Financial Year and whenever there is a change in Directors interest. | – | Form MBP-1 |
| Intimation by Director of disqualification or non-disqualification | Required to be disclosed by every director of the Company in each Financial Year about his disqualification | – | Form DIR-8 |
| Delay for payments to MSME vendors | Company has to file half yearly return for the payments pending to the MSME vendors at the end of the half year. | 30th April
(For October to March) 30th October (For April to September) |
Form MSME-1 |
| Return of deposit or particulars of transaction not considered as deposit or both | To be filed by every company in respect of return of Deposit or particulars of transaction not considered as deposit or both | On or before 30th June | Form DPT-3 |
| Directors KYC | Every individual who holds a DIN is required to complete their KYC within 6 months from the end of the financial year. | On or before 30th September | Form DIR-3KYC/DIR-3 KYC WEB |
| Holding of Annual General Meeting (AGM) | Every company shall hold its AGM within 6 months from the end of the Financial year.
In case of the first Annual general meeting, it shall be held within 9 months from the end of the financial year. |
– | – |
| Filing of annual accounts | Every company is required to file, within 30 days from the date of holding its AGM, its financial statements including balance sheet, statement of Profit and loss account, cash flow statement, Director’s report and auditor’s report. | Within 30 days from the date of holding AGM | Form AOC-4/
AOC-4 CFS/ AOC-4 XBRL |
| Filing of annual return(s) | Every company is required to file its annual return, within 60 days from the date of holding its AGM.
This form is required to be signed by practicing Company Secretary only, except in the case of small company. |
Within 60 days from the date of holding AGM | Form MGT-7/MGT-7A |
| Appointment of Auditor | The auditor of the company is appointed/re-appointed in the AGM of the company for a term of 5 years. | Within 15 days from the date of holding AGM | Form ADT-1 |
Ensuring annual ROC compliance is vital for companies to maintain regulatory compliance and uphold corporate governance standards. Adherence to disclosure requirements, timely filing of forms, and conducting AGMs within stipulated timelines are crucial aspects. Non-compliance can result in hefty penalties and legal repercussions. By adhering to the outlined compliance calendar and filing the requisite forms promptly, companies can demonstrate their commitment to regulatory compliance, bolstering investor confidence and organizational credibility. Stay updated with regulatory changes and seek professional assistance when needed to navigate the complexities of ROC compliance effectively.
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Disclaimer: The entire contents of this editorial have been prepared on the basis of relevant provisions and as per the information existing at the time of the preparation. Although care has been taken to ensure the accuracy, completeness and reliability of the information provided, users of this information are expected to refer to the relevant existing provisions of applicable Laws. In no event the author shall be liable for damages resulting from the use of the information. This shall not be treated as solicitation in any manner or for any other purposes whatsoever.
The author of this editorial is the founder of AAKRITI GUPTA & ASSOCIATES (Practicing Company Secretary) firm based in Noida and can be reached out at csaakritigupta@gmail.com.
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