The financial statements of a company must be filed with the Ministry of Corporate Affairs every year. Form AOC 4 is for filing the company’s financial statement for every financial year with the Registrar of Companies. Hence, Form AOC-4 is submitted with the MCA for each Financial Year within 30 days of a company’s annual general meeting. AOC-4 must be certified by a practicing Chartered Accountant or Company Secretary.
In case of consolidated financial statement which is filed to the Registrar of companies in the particular year, the companies will file the AOC 4 CFS.
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Who Needs to File AOC 4 Form XBRL?
Below is the of companies who are required to file AOC 4 form XBRL for every financial year:
- The companies have paid capital of Rs. 5 Crores or more.
- Companies with an annual turnover of Rs 100 Crores or more.
- Companies listed with the stock exchange in India and its subsidiaries.
- All companies which were covered till date under the Companies Rules 2011.
Type of AOC Forms
| Form | Nature of Form |
| Form AOC-4 | Form for filing financial statement and other documents with the Registrar |
| Form AOC-4 XBRL | Form for filing XBRL document in respect of financial statement and other documents with the Registrar |
| Form AOC-4 CFS | Form for filing consolidated financial statements and other documents with the Registrar |
| Form AOC-4 NBFC (IND-AS) | Form for filing financial statement and other documents with the Registrar for NBFCs |
| Form AOC-4 CFS NBFC | Form for filing consolidated financial statements and other documents with the Registrar for NBFCs |
| Form AOC-5 | Notice of address at which books of account are maintained |
Documents required for filing Form AOC-4
The below is list of documents required to filed with the AOC 4
- Balance Sheet with its Notes
- Profit and Loss Statement with its Notes
- Cash Flow Statement.
- Statement of Change in Equity.
- Reports from the Auditor
- Reports from the Board
- Corporate Social Responsibility Report, if Any
- Statement of Subsidiaries in Form AOC-1, if Any
- Other Relevant Documents, if Any Required
Certification in the form AOC 4
The data presented in the form needs approval from the director, manager, CFO and CEO. Declaration has to be provided that all the information provided in the AOC 4 is true and correct and all the compliances is made according to the law. The E-form AOC 4 shall be digitally signed by one of the following authorized people:
- Director
- Manager
- CFO
- CEO
A full time practicing chartered accountant, company secretary also required to declare that he/she has verified all the information documents attached in AOC 4 form are true and correct to the belief with the membership number of respective Institute (whether associate or fellow).
Due Date of filing AOC-4
All companies registered in India under the Companies Act, 2013 are required under to file a copy of financial statements, including all the documents which are required to be or attached, duly adopted at the annual general meeting of the company, within thirty days of conducting an Annual General Meeting.
| Nature of Compliance | Due date of Filing (Updated upto 30 July 2020) |
Relaxations due to COVID-19 situation |
| Date for conducting AGM for FY 2019-20 | 30th Sep 2020 (.i.e 6 Months from end of FY) | Circular No. 20/2020, dated 05 May 2020 has clarified regarding holding of AGM through video Conferencing or other mode |
| Due Date of filing form AOC – 4 | Within 30 days of conducting AGM. | – |
Late fees on the filling of form AOC 4
From 01st July 2018, the late filing of Form AOC-4 shall attract the penalty of Rs. 100 per day till the date of filing.
As per Company fresh start scheme 2020 AOC-4 for previous years can be filed without paying late fees till 30th September 2020
Earlier there was a late fee slab for late filing of E-form AOC-4:-
| Number of Days Delayed | Penalty Amount for Late Filing |
| Up to 30 days | 2 times of normal filing fees |
| More than 30 days and up to 60 days | 4 times of normal filing fees |
| More than 60 days and up to 90 days | 6 times of normal filing fees |
| More than 90 days and up to 180 days | 10 times of normal filing fees |
| More than 180 days and up to 270 days | 12 times of normal filing fees |
Penalty for non-filing of Form AOC 4
| Defaulting Party | Penalty Imposed |
| Company | INR 1,000 for every day of default subject to Max of INR 10 Lakhs |
| 1. Managing Director/Chief Financial Officer
2. In case of the absence of the Managing Director/Chief Financial Officer-Any other Director who the Board assigns the responsibility. 3. In case of the absence of any such Director-All directors of the company |
INR 1 Lakh + INR 100 for each day of default subject to Max of INR 5 Lakhs |
Note:
Book of accounts shall be prepared by the company and the same should be kept at the registered office of the company. If the company wants to keep the book of accounts at some other place, for the same company will have to file AOC 5 to the Registrar of companies by passing the Board Resolution.
For further queries please contact on: [email protected] and Phone Number 8595827337.
Author Bio
Please correct AOC-4 can be certified by whole time pratice chartered accountant, company secretary and cost accountant as well.