ROC Annual filing Process: (in-connection with AGM):
1. Hold a Board Meeting:
2. Hold another Board Meeting
Kindly Note that : Board Meeting intimation has to be sent to the directors physically / electronically at least seven days before meeting along with Agenda including notes to agenda thereof and other necessary documents.
In case of Listed Company :
3. Conduct Annual General meeting of the Company and pass the necessary resolutions.
Notice contained : Ordinary Resolutions (ADDA) and Special Resolutions.
> Some Important notes
Kindly note that the financial statements are considered final only when the same is approved by the shareholders of the Company at the Annual General Meeting.
|Name of E-form||Purpose of E-form||Due date of filing|
|Form ADT-1||Appointment of Auditor||15 days from the conclusion of AGM.|
|Form AOC-4 and
Form AOC-4 CFS (in case of Consolidated financial statements)
|Filing of Annual Accounts||30 days from the conclusion of the AGM
(In case of OPC within 180 days from the close of financial year)
|Form AOC-4(XBRL)||Filing of Annual Accounts in XBRL mode||30 days from the conclusion of the AGM|
|Form MGT-7||Filing of Annual Return||60 days from the conclusion of AGM.|
|Form CRA-4||Filing of Cost Audit Report||30 days from the receipt of Cost Audit Report|
|Form MGT-14||Filing of resolutions with MCA regarding Board Report and Annual Accounts||30 days from the date of Board Meeting|
√ Form AOC-4 – Filing Financial Statements
√ Form MGT -7 : Annual Return (Shareholders List is mandatory)
√ ADT-1 : To appoint Auditors for Max. 5 years (not required to file for ratification)
√ DIR-12 : Regularization of Directors (Change Designation of Director from Additional to Whole time/ Independent etc.)
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