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The process of income tax declaration for employees involves informing their employer about various aspects of their income and tax-saving investments made during a fiscal year. This declaration helps employers calculate the correct amount of Tax Deducted at Source (TDS) from the employee’s salary. This article provides an overview of the declaration process, including Form 2BB submission, the significance of tax declaration, and verification of supporting documents. It also discusses common tax-saving investments and the declaration format for opting the old or new tax regime, empowering employees to make informed decisions about their taxes.

Income Tax Declaration Submission for Salaried Employees Format & Process

Here’s a brief overview of the key points regarding income tax declaration:

  • Form 2BB: Employees submit this form to declare their tax-saving investments or expenses made during the financial year to reduce their tax liability.
  • Importance of Tax Declaration: It allows employers to deduct the correct amount of income tax from the employee’s salary based on the estimated income and declared investments.
  • Verification of Supporting Documents: Employers usually set a cut-off date for submission of investment or expense proof, often in January or February, to ensure any tax shortfall can be recovered in the remaining months of the financial year.
  • Income Tax Investment Proof: This is a document that provides evidence of the investments made by an individual to lower their taxable income and, consequently, their tax obligation.

For a detailed walkthrough of the tax declaration process for employers and employees, you might find the article “Tax Declaration: A Walkthrough for Employers and Employees” helpful. It explains the significance of tax declaration, how to verify supporting documents, and the mode and time of submission. Additionally, it discusses the impact of the new tax regime introduced in the Union Budget 2020, which offers lower tax slabs with fewer exemptions and deductions. Employees can compare and choose the regime that is more beneficial for them based on their income.

Here are some common tax-saving investments in India that can help reduce your taxable income:

  • Equity-Linked Savings Scheme (ELSS): ELSS funds offer tax savings under Section 80C and the potential for high returns through equity investments.
  • Public Provident Fund (PPF): A government-backed savings scheme known for its safety and tax benefits.
  • National Pension System (NPS): A retirement savings plan that allows for tax deductions under Section 80CCD (2) for employer contributions1.
  • National Savings Certificate (NSC): A fixed income investment scheme that you can open with any post office and is a tax-saving instrument under Section 80C.
  • Unit-Linked Insurance Plan (ULIP): An investment product that combines life insurance with investment options and offers tax benefits.
  • Sukanya Samriddhi Yojana (SSY): A government-backed savings scheme aimed at the betterment of girl children, offering tax benefits under Section 80C.

These investments not only help in saving taxes but also encourage long-term savings and financial planning. It’s important to choose the right investment based on your financial goals, risk appetite, and investment horizon.

Conclusion: Effective income tax declaration is essential for both employers and employees to ensure accurate tax deductions and compliance with regulations. Understanding the declaration process and common tax-saving investments enables employees to optimize their tax liabilities while planning for their financial future. By following the provided declaration format, employees can choose between the old and new tax regimes based on their individual circumstances, thereby maximizing their tax savings and financial well-being.

FORMAT OF EMPLOYEE’S INCOME TAX OPTION CUM DECLARATION FORM FOR THE FINANCIAL YEAR 2024-25 (PERIOD FROM 01-04-2024 TO 31.03.2025)

(STATEMENT SHOWING PARTICULARS OF CLAIMS BY AN EMPLOYEE FOR DEDUCTION OF TAX UNDER SECTION 192B AS REQUIRED AS PER FORM 12BB)

Name:   PAN No:  
Designation:   Gender:  
Department:   DOB:  
DOJ:   Contact No.  
Email:   AADHAAR No  
Whether AADHAAR -PAN Linked? YES / No  
Option Whether wish to opt for Old Regime Yes  
(Tick whichever is applicable and strike out the other option) NO  
In case Old Regime is opted for, deductions as specified by Govt. of India shall be considered while computation of Income tax. If no option is exercised, tax will be computed as per new tax regime rates only.
S. No. DESCRIPTION

 

Rs. Proof Document Required
 
A Particulars of Income from sources other than salary (if applicable)    
1 Dividends   Certificate
2 Interest (Please mention saving bank account interest separately)   Certificate
3 Other Incomes (specify)   Appropriate Certificate
  Total Earnings    
S No. ‘B’ to ‘E’ BELOW TO BE FILLED ONLY BY THOSE EMPLOYEES WHO WISH TO OPT FOR OLD TAX REGIME
B Income from House Property    
  Annual Value of House Property (As Per Income Tax Act) Documentary Proof
Less:
(I) Standard Deduction as per Section 24(1)
(II) Interest on Housing Loan – as per Section 24(2) (for Tax Exemption – Self Occupied Property acquired /constructed before 01-04-1999 – Rs.30,000 eligible & Self Occupied Property acquired /constructed after 01-04-1999 – Rs.200,000 eligible)
a. Amount of Interest for the F.Y 2024-25 Bank Certificate
b. Amount of Interest for Pre-Construction Period (as per Income Tax Rule) Certificate
Total Income from House Property
C HRA: RENT PAID PER MONTH (Please mention the starting and ending month) Rent (p.m.)  
Period: Original Rent Receipts every month or Rent Agreement. Receipt should contain Name, Address & PAN of Landlord (if Rent for the year exceeds one Lakh).
     
  Total Rent Paid (per annum)  
D INVESTMENTS U/S 80C, capped at Rs 1.5 Lakh    
1 Employee’s share of PF contribution No proof of document required. Details will be filled by Us.
2 Employees Contribution under New Pension Scheme 80CCD(1) No proof of document required. Details will be filled by Us.
3 Employees Contribution (Voluntary) under New Pension Scheme 80CCD(1B) (Max Rs.50000.00 In Addition to u/s 80C) Proof of document/ remittance required
4 Public Provident Fund (PPF) Receipts / Statement
5 Contribution to Certain Pension Funds Certificate
6 Housing Loan Repayment Principal (payable in F.Y 2024-25) As per Provisional Bank Certificate
7 Insurance Premium (excluding GIS contribution) Receipts / Statement, No Proof submission required for GIS
8 Allowable Term Deposit with Schedule Bank Certificate
9 National Saving Scheme / Certificate Certificate
10 Equity Linked Saving Scheme (ELSS) Certificate / Acknowledgement
11 Children’s Tuition Fee Receipts
12 Investment in Sukanya Samriddhi Account Statement / Receipt
13 Contribution to notified Pension Fund set up by Mutual Fund or UTI. Statement / Receipt
14 Additional contribution to NPS U/s 80CCD(1B) Statement / Receipt
15 Others, (Please specify if any) Certificate / Receipts
Total Investments U/S 80C – limited to Rs 1,50,000/- + U/S 80 CCD (1B) maximum Rs.50,000/-    
E OTHER PERMITTED DEDUCTIONS    
1 80D – Medical Insurance Premium, Medical Expenses (Senior Citizen parents) & Preventive health check-up
For Self, Spouse and Children [Rs. 25,000 Rs. 50,000(in case of senior citizen)] Receipt / Statement
For Parents [Rs. 25,000 Rs. 50,000(in case of senior citizen)] Receipt / Statement
2 80DD – Deduction in respect of maintenance including medical treatment of a handicapped dependent who is a person with disability. (Rs.75000.00 for person with disability i.e. not less than 40 percent and Rs.125000.00 for person with severe disability i.e. 80 percent or above. Receipt / Statement/Proof of expenditure and necessary certificate from medical authority.
3 80DDB – Expenditure on Medical Treatment for specified disease certificate / prescription from medical specialist + expense vouchers
4 80E – Repayment of Interest against loan taken for higher Education. Bank Certificate and proof of payment, copy of sanction letter.
5 80EE – Deduction (up to Rs. 50,000) in respect of interest on loan taken for residential house property, subject to certain conditions satisfied. Copy of sanction letter + Bank certificate+ Declaration regarding the only house on which such deduction is claimed.
6 80EEA – Deduction for interest paid on home loan for affordable housing Copy of sanction letter + Bank certificate+ Declaration regarding the only house on which such deduction is claimed.
7 80G – Deduction in respect of donations to certain funds, charitable institutions etc. Receipts/ Proof of payment.
8 80U-Permanent Physical Disability (Normal Rs. 75000/- and Severe Rs.1,25,000/-) Certificate from a medical authority along with Proof of expenditure or self-declaration
9 Others – (Please specify if any) Related documents
Total Deductions    
F PREVIOUS EMPLOYMENT SALARY Gross Salary TDS (in Rs.)
If Yes, Form 16 from previous employer or Form 12 B attached Form 12 B from previous employer
DECLARATION:

i. I hereby declare that I shall inform immediately to the company any change in monthly rent stated above or discontinuation of house rent payments.

ii. I also declare that no residential accommodations owned by me or by my spouse or by my child or by HUF of which I am a member at the place where I reside or perform the duties of employment.

iii. I hereby declare that what is stated above is true and correct. Any Income Tax dues arising out of wrong declaration will be my sole responsibility.

Date : __________________

Signature of Employee:__________________________

To,

HR & Admin
XYZ Pvt Ltd
________,
________,

Subject: Declaration u/s 115BAC for opting old tax regime/ new tax regime under Income tax act

for computation of TDS on salary.

Dear HR Pay roll,

I_________________________________ (Name of employee) hereby declare that I want to opt for___________ (old tax regime/ new tax regime) under Income tax act for computation of TDS on salary. I also know that if I opt for new tax regime than I will have to forgo all the deduction under the Income tax act and pay taxes as per the new slab rates notified by the Finance act 2021. Whereas if I opt for old tax regime than I will have get benefit of all the deduction under the Income tax act and pay taxes as per the old slab rates notified by the Finance act 2019.

Please consider this declaration and calculate and deduct the TDS.

Yours sincerely,

(Name of employee)

(Signature)

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