Standard Operating Procedure for Processing FDI Proposals

Upon receipt of the FDI application, the concerned Administrative Ministry/Department shall process the application as per the Standard Operating Procedure (SOP). If the online filing of application is with digital signature by authorised signatory, physical submission of the copy is not required. For applications without digital signature, once the e-filing of the application is completed, the applicant is required to file/courier only SINGLE signed copy of the printed version of the online application, along with the duly authenticated copy of the documents attached with the application, to the Nodal Officers of the concerned Administrative Ministry/Department as per the SOP. The additional features such as: e-communication, quicker processing, reduced paperwork, SMS/email alert and many more continue to exist.

No. 1/8/2016-FDI Policy
Government of India
Ministry of Commerce & Industry
Department of Industrial Policy & Promotion

9th November, 2020

Standard Operating Procedure (SOP) for Processing FDI Proposals

I. Online Filing of Application

1. Proposals for foreign investment in sectors/activities requiring Government approval as per the Consolidated FDI Policy dated 15.10.2020, as amended from time to time (FDI Policy) and Foreign Exchange Management (Non-Debt Instrument) Rules, 2019 dated 17.10.2019, as amended from time to time (FEM Non-Debt Instrument Rules 2019) would be filed online through the Foreign Investment Facilitation Portal (FIFP).

2. The applicant would be required to submit the proposal for foreign investment in terms of the guidelines and requirements under the FDI Policy, Standard Operating Procedure for processing FDI proposals, as amended from time to time (SOP) and FIFP. The applicant shall make the application as per the format and requirements under the FIFP and upload documents as per the list at Annexure-1.

3. After a proposal is filed online, DPIIT will identify the concerned Administrative Ministry/Department and e-transfer the proposal within two (02) days to the concerned Administrative Ministry/Department (Competent Authority) for processing and disposal of the case.

3.1 In case of digitally signed applications, the applicant is not required to submit any physical copy with the Competent Authority. However, for applications which are not digitally signed, DPIIT would inform the applicant through online communication to submit one signed physical copy of the proposal to the Competent Authority. Applicant would be required to submit the signed physical copy of the application within seven (07) days of such communication from DPIIT. If no physical copy of the application is received within seven (07) days of the said communication, additional seven (07) days may be provided by Competent Authority to submit the physical copy of the application. In case the signed physical copy of the application is not submitted to the Competent Authority within fourteen (14) days of the initial communication from DPIIT to the applicant, the proposal would be treated as closed.

3.2 Calculation of time limits for disposal of applications would be with reference to the date of filing of online application. However, if the signed physical copy of the application is not filed with the Competent Authority within 07 (seven) days of the communication from DPIIT to the applicant, the date of filing of the physical application would be reckoned as the reference date for calculation of time limits.

II. Competent Authorities for Approval/ Rejection of Foreign Investment

1. Following are the Competent Authorities for grant of Approval/Rejection of foreign investment proposals requiring Government approval:

2. In respect of sectors/activities which are presently under the automatic route but required Government approval earlier as per the extant policy during the relevant period, concerned administrative Ministry/Department, as identified by DPIIT, would be the Competent Authorities for the grant of post-facto approval for foreign investment. Further, the concerned administrative Ministry/Department, as identified by the DPIIT, would be the Competent Authority in respect of proposals requiring prior Government approval pursuant to any amendment(s) under the FDI Policy and/or FEM Non-Debt Instrument Rules 2019 or any other reason.

3. In respect of applications in which there is a doubt as to which is the concerned Administrative Ministry/Department, DPIIT shall identify the Administrative Ministry/Department where the application will be processed for decision.

III. Procedure for Processing of Applications Seeking Approval for Foreign Investment

1. Competent Authorities shall not replicate an inter-Ministerial body in respective Ministries/Departments to grant approval for foreign investment. The regime for disposal of foreign investment proposals needs to be simpler in execution and expeditious in disposal.

2. Once a proposal is received, same shall be circulated online within two (02) days by DPIIT to Reserve Bank of India (RBI) for comments from the perspective of Foreign Exchange Management Act, 1999 (42 of 1999) and rules/regulations thereunder (FEMA). Proposals for foreign investment requiring security clearance would additionally be referred to Ministry of Home Affairs (MHA) for comments. Further, all proposals would be forwarded to Ministry of External Affairs (MEA) for information. MEA may give their comments within the stipulated time period, wherever necessary. All comments will be given directly to the concerned Administrative Ministry/Department.

3. Following proposals will require security clearance from MHA:

i. Investments in Broadcasting, Telecommunication, Satellites – establishment and operation, Private Security Agencies, Defence, Civil Aviation and Mining & mineral separation of titanium bearing minerals and ores, its value addition and integrated activities.

ii. Applications arising out of Press Note 3 of 2020 dated 17.04.2020 read with Foreign Exchange Management (Non-debt Instruments) Amendment Rules, 2020 dated 22.04.2020 as under:

a) investments from an entity of a country which shares land border with India or where the beneficial owner of an investment into India is situated in or is a citizen of any such country. Further, a citizen of Pakistan or an entity incorporated in Pakistan can invest, only under the Government route, in sectors/activities other than defence, space, atomic energy and sectors/activities prohibited for foreign investment.; and/or

b) transfer of ownership of any existing or future FDI in an entity in India, directly or indirectly, resulting in the beneficial ownership falling within the restriction/purview of Para 3.1.1(a) of the FDI Policy.

4. Specific issues of proposals requiring clarification from the point of view of FDI Policy may be referred to DPIIT for clarification with the approval of Secretary of the concerned Administrative Ministry/Department. Consultation with DPIIT will hence be need based and not routine or regular. DPIIT will provide clarification within two (02) weeks on specific issues of FDI Policy as may be referred by the Competent Authority.

5. Consultation with any other Ministry/Department will require full justification and approval of Secretary of the concerned Administrative Ministry/Department. Further, in order to take appropriate decision on delayed FDI proposals and those escalated by the processing Ministry/Department concerned for quicker disposal, an inter-ministerial committee has been constituted, consisting of Secretaries from Department for Promotion of Industry and Internal Trade, Department of Economic Affairs, Ministry of Corporate Affairs, Ministry of Home Affairs, concerned administrative Ministry/ Department and representatives from RBI and NITI Aayog to examine and guide the concerned Administrative Ministry/department to process such proposals for timely disposal.

6. Ministries/Departments consulted on the proposal shall upload their comments on the portal within four (04) weeks from the online receipt of the proposal. In case comments of consulted Ministries/Departments/Regulatory Bodies are not received within the stipulated time, it would be presumed that they have no comments to offer. Comments by MHA on proposals for investment in sectors requiring security clearance would be provided to the Competent Authority within six (06) weeks from the online receipt of such proposals. In cases where MHA is not in a position to provide its comments with six (06) weeks, it will intimate the concerned administrative Ministry/Department of the expected time frame within which MHA would be able to give its comments.

7. The Competent Authority shall, within one (01) week, scrutinize the proposal and documents attached therewith and ask the applicant for relevant additional information/documents, if so required. All such queries shall be made online/emailed to the applicant so as to avoid delay. If no clarifications to the queries are received within one (01) week, the applicants shall be reminded to expedite their clarifications within next seven (07) days, failing which a final reminder may be issued to the applicant to provide the information in seven (07) days before closing the application due to incomplete/inadequate information/documents from the applicant. To the extent possible, all queries to the applicant shall be raised by the competent authority in the initial communication itself. Time taken by the applicant in addressing the queries raised by the Competent Authority will be excluded from the time limits for disposal of proposal.

8. While examining the proposals, adequate care has to be exercised keeping in view the FDI Policy, Press Notes, FEMA/RBI Notifications/Guidelines issued from time to time. The Competent Authority should take into consideration the sectoral requirements and the sectoral policies vis-à-vis the proposals.

9. Once the proposal is complete in all respects, which should not be later than six weeks/eight weeks (in cases where comments of MHA have been sought from security clearance point of view) from the receipt of the proposal, the Competent Authority shall, within the next four (04) weeks, process the proposal for decision and convey the same to the applicant. Approval/rejection letters will be sent online by the Competent Authority to the applicant, consulted Ministries/Departments and DPIIT.

10. In case of proposals involving total foreign equity inflow of more than Rs 5,000 crore, Competent Authority shall place the same for consideration of Cabinet Committee on Economic Affairs (CCEA) within the above timelines. After the receipt of the decision of CCEA, letter conveying decision shall be issued within one (01) week.

11. In respect of proposals where the Competent Authority proposes to reject the proposals or in cases where conditions for approval are stipulated in addition to the conditions laid down in the FDI Policy or sectoral laws/regulations, concurrence of DPIIT shall compulsorily be sought by the Competent Authority within ten (10) weeks/twelve (12) weeks (in cases where comments of MHA have been sought from security clearance point of view) from the receipt of the proposal. The following may be noted by all administrative Ministries/ Departments:

11(a) Wherein the FDI applications are incomplete i.e., either the applicant has not submitted requisite documents/ information or the applicant has not submitted the physical copy of the proposal: In such cases, the concerned Administrative Ministry/ Department need not seek concurrence of DPIIT for closure of the proposal. However, prior concurrence of DPIIT is required for rejecting the proposal after the applicant has submitted all necessary documents and the administrative Ministry/ Department, after examining the proposal, proposes to reject it. It should be noted that closure of FDI application will not amount to its rejection and is without prejudice to the applicant re-applying with all requisite documents. While closing the FDI applications, the applicant may be advised to apply afresh along with all requisite documents, if they so wish. The Competent Authority for the closure of the FDI proposal, due to inadequate/incomplete information/documents would be Secretary of the concerned Administrative Ministry/Department.

11(b) Wherein the FDI proposal seeks an amendment of an earlier Government/FIPB approval, concurrence of DPIIT is being sought to reject such amendment applications and to ask the applicant to file a fresh application: In such cases, the applicant should not be asked to apply afresh, as all information about them except the amendment request and details connected thereto, are already with concerned Ministry/Department. An application filed through FIFP seeking amendment(s) to earlier approvals is to be considered as a valid application and this does not require a fresh application.

11(c) Wherein NCLT/competent authority is yet to approve the scheme in respect of acquisition of shares under Scheme of Merger/Demerger/ Amalgamation and concurrence of DPIIT is being sought to reject the application: From the foreign investment regulatory perspective, the acquisition of shares under scheme of mergers/demergers/ amalgamations of companies in India are laid down in Para 4 of Annexure-4 under the FDI Policy and Rule 19 of FEM Non-Debt Instrument Rules 2019. It may be noted that approval of NCLT/competent authority, as applicable, is a necessary pre-condition for issuance of shares consequent to a merger or amalgamation of two or more Indian companies or a reconstruction by way of demerger or otherwise of an Indian company.

Therefore, with regard to proposals involving mergers/demergers/amalgamations of companies in India, approval(s) of NCLT/competent authority as applicable and required under Companies Act, 2013 and rules thereunder and/or any other rules/regulations, needs to be obtained before the grant of FDI approval in such cases. In case the relevant approval(s) of NCLT/competent authority is not available, the applicant may be advised to resubmit the application along with requisite approval(s), when available. Till then, the application may be treated as closed.

11(d) Wherein the Competent Authority is seeking DPIIT’s concurrence for conditions concerning compounding under FEMA provisions and/or compliance of laws/ regulations of the land or court orders: With regard to the above, it may be noted that:

(i) Imposition of any penal or compounding provisions for violation of FEMA rules/regulations with respect to the investee company or any of its upstream/downstream company(ies), can be done in accordance with the provisions under FEMA.

(ii) Requirement for compliance with regard to law of the land including sectoral laws/ regulations etc./ judicial directions /quasi-judicial directions/security conditions and state local laws and regulations which have been imposed by respective authorities, are also a part of FDI Policy as provided under Para 3.7.1 therein.

Thus, the Competent Authority does not require the concurrence of DPIIT for imposition of such conditions.

12. Secretary, DPIIT is the competent authority for decision on cases referred by other Administrative Ministries/ Departments, seeking concurrence of DPIIT for rejection of the proposal/ stipulation of additional conditions in approval letter.

13. Approval letters have to be issued by the Competent Authority in the format prescribed at Annexure-2.

14. DPIIT and each of the Competent Authorities shall maintain a database on the proposals received along with details such as date of receipt, investor and investee company details, volume of foreign investment involved, and date of grant of approval/rejection letter.

15. If an applicant proposes to surrender an approval letter granted to the investee entity/investor, then concerned administrative Ministry/Department may accept the withdrawal of the approval letter after the applicant submits such declaration in original signed by the authorized representative of the applicant clearly explaining the reasons for such withdrawal/surrender. Further, an acknowledgement in this regard has to be sent to the applicant clearly indicating the date from which the approval letter stands withdrawn. A copy of the same should be marked to all the Government agencies/Regulators to which the original approval letter was marked. An applicant may also withdraw its FDI proposal, pending for decision, subject to submission of a duly authorized letter of withdrawal clearly explaining the reasons for such withdrawal addressed to the Competent Authority with a copy to DPIIT. However, subject to the preceding provisions on withdrawal of the approval letter, an applicant is not permitted to withdraw its FDI proposal after the decision is taken by Competent Authority on the FDI proposal.

16. Compounding of Contraventions: FDI is a capital account transaction and thus any violation of FDI regulations is covered by the penal provisions of FEMA. Provisions of Section 15 of Foreign Exchange Management Act, 1999 permit compounding of contraventions, and Foreign Exchange (Compounding Proceedings) Rules, 2000, as amended from time to time, lays down the basic framework for the compounding process. Administrative Ministries/ Departments are advised to refer to the Master Direction- Compounding of Contraventions under FEMA, 1999 FED Master Direction No. 4/2015-16 issued by the RBI, as amended from time to time.

Time Limits

Note:

Additional time of two (02) weeks will be given to DPIIT for consideration of those proposals which are proposed for rejection or where additional conditions which are not provided in the FDI Policy are proposed to be imposed by the Competent Authority.

Time limits allocated exclude the time taken by applicants in removing deficiencies in the proposals/supplying additional information as may be required by the Competent Authority.

V. Monitoring & Review

1. Competent Authorities will hold a regular monthly review on the foreign investment proposals pending with them.

2. Regular Review meeting on pendency of FDI proposals with concerned Administrative Ministry(ies)/Department(s) would be convened by Secretary, DPIIT, periodically every four (04) to six (06) weeks. The Secretary of the concerned Administrative Ministry/Department may also attend the meeting.

3. Administrative Ministries/Departments should update the information regarding date of physical receipt of the application and update the decisions taken on the portal.

4. Administrative Ministries/Departments should furnish a fortnightly report on pending proposals. Also, administrative Ministries/ Departments should maintain an updated database of all proposals dealt by them.

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Annexure-1

List of Documents

* denotes mandatory documents

[Note: In case documents provided by the applicant are in foreign language then the said document/language should be apostilled and translated into English language.]

Annexure-2

Approval Letter Format
F.No.-
Government of India
Ministry
Department
******

…. Bhawan, New Delhi- 110 011

Dated , 20..

Applicant Address
…………………………..
…………………………….
………………………….
………………………..

Subject:

Sir,

I am directed to refer to the above mentioned application and to convey the approval of Government of India to your proposal, subject to the following terms and conditions:

1. (a) Name and address of the foreign investors

…Name…………………

…Address…..

(b) Name and address of the Investee company

…Name…

…..Address…

2. Item(s) of manufacture/ activity covered by the foreign collaboration

Existing:
Proposed:….

3. Location:

4. Foreign Investment: The total foreign investment is upto X%. XYZ Pte Ltd, , will hold ….% of shares and ABC will hold …% of shares.

5. Amount of FDI inflow:

6. The above approval is subject to the following conditions:

(i) FDI policy conditionalities and other Sectoral Regulations/Guidelines.

(ii) Claim of any tax relief under the Income-tax Act, 1961 or the relevant DTAA will be examined independently by the tax authorities to determine the eligibility and extent of such relief and the approval of ABC Deptt. by itself will not amount to any recognition of eligibility for giving such relief.

(iii) ABC Deptt approval by itself does not provide any immunity from tax investigations to determine whether specific or general anti-avoidance Rules apply.

(iv) The fair market value of various payments, services, assets, shares etc., determined in accordance with FEMA Rules/Regulations or any other applicable rules/regulations/guidelines, shall be examined by the tax authorities under the tax laws and rules in force and may be varied accordingly for tax purposes; and

(v) The taxation of dividend, future capital gains on alienation of shares by the foreign investor, interest income and income of any other nature shall be examined by the field formation in accordance with the provisions of Income-tax Act, 1961 and DTAA applicable to the facts of the case.

7. Taxation of capital gains arising out of the proposed transaction shall be examined by the field formation.

8. The pricing of capital instrument shall be in accordance with the RBI/SEBI guidelines. Mode of payment, documentation and reporting requirements shall be complied in terms of the Foreign Exchange Management (Non-Debt Instruments) Rules, 2019; Foreign Exchange Management (Mode of Payment and Reporting of Non-Debt Instruments) Regulations, 2019 and as stipulated by RBI from time to time.

9. All downstream investment(s) by [Name of the Indian investee] shall be made in compliance of the relevant sectoral conditions on entry route, conditionalities, caps and sectoral regulations and in compliance with Para 3.8.4 of the FDI Policy read with Rule 23 of the Foreign Exchange Management (Non-Debt Instruments) Rules, 2019, as applicable.

10. Transfer of capital instruments of [Name of the Indian investee] by or to a person resident outsider India shall be regulated in terms of Annexure 3 of FDI Policy read with Rule 9 of the Foreign Exchange Management (Non-Debt Instruments) Rules, 2019, as applicable.

11. The above approval is subject to condition that, for opening the outlets, the company should register its outlets with the concerned authorities in the concerned States/ UTs and shall have to comply with prevailing regulations in every State/UT for setting up its outlets.

12. There would be no need for obtaining prior approval of ABC Deptt for increase in the amount of foreign equity, provided there is no change in the percentage of foreign/NRI equity already approved and the total foreign equity is upto Rs….. The company will notify such increase to the ABC Deptt within thirty days of receipt of funds as also allotment of shares to the non-resident shareholders.

13. In case the proposed activity is not exempted from the provisions of Industrial (Development & Regulation) Act, 1951 and the Foreign Exchange Management Act, 1999, it will be your responsibility to obtain such clearances, as may be required under the said Acts.

14. The location of the industrial project will be subject to Central or State Environmental laws or regulations, including local zoning and land use laws and regulations. In case the unit is to be setup in NCT of Delhi, it shall also conform to the locational policy of NCT of Delhi and directions of the Hon’ble Supreme Court in the matter.

15. Adequate steps shall be taken to the satisfaction of the Government to prevent air, water and soil pollution. The anti-pollution measures to be installed should conform to the effluent and emission standards prescribed by the State Government in which the factory or the industrial undertaking is located.

16. Import of capital equipments, components and raw materials will be allowed as per the import policy prevailing from time to time.

17. This approval letter is made a part of the foreign collaboration agreement to be executed between you and the foreign collaborator and only those provisions of the agreement which are covered by this letter or which are not at variance with the provisions of this letter shall be binding on the Government of India or Reserve Bank of India.

18. The agreement between the foreign investor(s) and the investee entity(ies) shall be subject to compliance of Indian Laws.

19. You shall ensure that your proposed investment approved vide this letter is in compliance with Prevention of Money Laundering Act, 2002, as amended from time to time.

20. All remittances to the foreign collaborator shall be made as per the exchange rates prevailing on the day of remittance.

21. The Administrative Ministry for this project is ABC Deptt.

22. You are requested to acknowledge and confirm acceptance of the above terms and conditions to ABC Section of this Department.

23. A copy of the collaboration agreement, signed by both parties may be furnished to the following authorities:

Administrative Ministry(s) / Department(s) as mentioned above.

……. , Department of …Ministry, ……… , New Delhi – …..Pin Code.

24. All future correspondence for amendments/changes in terms and conditions of the approval letter if required, etc. may be addressed to the … Section of the……………………………………………………………………………………………………….. Department…….. , New Delhi – …..Pin Code
Email:

Your faithfully

***************

As per SOP the competent authorities for receiving the physical copy of application/approval of foreign investment in the sectors/activities requiring Government approval is as under: