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Offline Utility Tool for GST Refund Error solved

Dear GST stakeholders. Here is the solution for error !!!

The refund offline utility as downloaded from GST portal showing errors as follows

Error 1: Either invalid date or Please enter the Invoice or Doc date in dd-mm-yyyy format

Error 2: SI.No with Duplicate Entry in row Number 13

Error 3 : The uploaded JSON file which was created via offline utility has invalid data format.

Even though the data entered is correct..Lot of complaints and request in this regard have been received. I have made a little modification in the VBA program code and rectified the common errors. Requesting the stakeholders (tax payers, practitioners, accountants, professionals etc. )may use this modified tool.

Please use MS Office 2010/13/16 for using the Excel VBA based utility.

Links for MODIFIED refund utility

a. Download MODIFIED Inverted duty structure refund

https://drive.google.com/file/d/1_BfthuOcQzwm3bQAkOj8FCziHkVJEuL2/view?usp=sharing

b. Download MODIFIED Refund Export without payment of tax Multiple BRC

https://drive.google.com/file/d/1VhGf_fIdc-50C1CrPPbR-UPLOFHfMKn6/view?usp=sharing

Feedback and comment on errors are welcome

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137 Comments

  1. PIYUSH says:

    SIR GETTING THE BELOW ERROR WHILE VALIDATE AND CALCULATE
    Future date not allowed for Invoice Details/Date of inward supplies
    GETTING THIS ERROR FOR DATE OF INVOICE 29.02.2024 (29TH FEB)

    PLEASE RESOLVE

    EMAIL – [email protected]

  2. Upendra Singh says:

    Dear Sir
    I am getting the error while uploading the refund application
    “The return period in uploaded JSON file does not match the return period for which Refund application is created.” will you please guide on this.
    Upendra Singh
    cakamaljainstaff @ hotmail.com

  3. Sachin Naik says:

    Dear Sir
    i am getting below error, the error faced by other users also.
    I am getting the same error while uploading the refund application “The return period in uploaded JSON file does not match the return period for which Refund application is created.”

    will you please guide on this

  4. PRANAV BELDARE says:

    Error : the return period in uploaded json file does not match the return period for which refund application is created..

  5. shijoy says:

    Thanks for the feedback and support .Now both the tools- Mutiple BRC Export withoutpayment of tax and Refund for Inverted duty structure – have been modified to version 3.0. Please provide feedback through email.

    1. Deepak Aggarwal says:

      Hello Sir,

      First of all a big thank you to take out time to resolve queries and replies as well.

      With your modified version of utility, the error regarding period mismatch get resolved. But now it is showing problem with date format w.r.t. offline utility. Kindly see.

      Thanks in advance.

  6. Manthan Shah says:

    Error : The return period in uploaded JSON file does not match the return period for which Refund application is created..

    1. SHIJOY JAMES says:

      A new version Ver 3.0 of 2024 of Inverted Duty Structure refund has been updated in the same l ink . Please try and provide feedback

      1. Joe James says:

        Sir, the error “The return period in uploaded JSON file does not match the return period for which Refund application is created” is still not rectified in case of # Refund of ITC on Export of Goods & Services without Payment of Tax #. Stuck with the refund application due to this error. Working capital of our business is also held up. Kindly request you to provide us a solution.

        1. send2skv says:

          It is a cache problem on the browser and GST webiste and not that in the department excel tool.

          Follow these steps:

          1. Logon to the GSTN portal and cancel the saved application.
          2. Open a new incognito window – either on Edge or Chrome
          3. Login to the GSTN Account and create the RFD-01 form and as the first step, upload the JSON file and validate it
          4. Save the form once and then proceed uploading the other attachments

          It should work out.

        1. CA ARCHIKA says:

          the return period in uploaded JSON file does not match the return period for which Refund application is created..
          plz help
          its not getting uploaded

  7. MUTHU says:

    I am getting this error “The return period in uploaded JSON file does not match the return period for which Refund application is created.”, I verified the date mentioned in the application and the STATEMENT 3 are same.

  8. BHAVESH SHARMA says:

    I am getting this error “The return period in uploaded JSON file does not match the return period for which Refund application is created.”, I verified the date mentioned in the application and the STATEMENT are same

  9. MKUMAR says:

    I am getting this error “The return period in uploaded JSON file does not match the return period for which Refund application is created.”, I verified the date mentioned in the application and the STATEMENT 3 are same.

    1. Joe James says:

      I am getting the same error while uploading the refund application “The return period in uploaded JSON file does not match the return period for which Refund application is created.”, But I verified the date mentioned in the application and the STATEMENT 3 are same.

      Is your problem resolved. can u help me on this error. contact no. 9 5 3 9 8 0 6 6 2 9.

      1. Rohan Kumar says:

        Portal have been updated recently, and now the period is determined based on the receipt date of the BRC/FIRC.

        For instance, for the FY 2023-24, you are required to upload all the invoice for which payment was received within the FY 23-24. This means that invoice must felfect payments that were actually received during that specific financial year to be considered valid for upload.

  10. JASMIN says:

    IN GST REFUND ERROR IS ‘Either fill both inward and outward supply fields. Else leave either of outward/inward supplies fields blank= PLZ HELP HOW TO SOLVE SUCH ERROR

  11. NARENDRA VANIGOTA says:

    still following error shows- what to do, please suggest
    The uploaded JSON file which was created via offline utility has invalid data format..

  12. Ashok Jain says:

    Error when uploading RFD 01 when apply refund on inverted duty structure “An older version of offline utility has been used to upload the statement.” Kindly download the latest available offline utility from the refund application and upload the statement again.

  13. S RANJITH KUMAR says:

    I am supplier of deemed export while filing the refund application the system shows error ” the uploaded json file which was created via offline utility invalid data format” . i checked several times i am using excel 2016 but also it show same error.

  14. babu says:

    while preparing Json file for uploading for a refund of tax accumulated due to the inverted tax structure, the taxable turnover and tax details are disappearing and error reports are generated. How to rectify this defect

    1. Raghav says:

      The excel sheet given by you for Inverted Duty Structure refund 2.0 is uploading. Json file , after being uploaded showing that “older version of offline utility has been used to upload the statement. Kindly download the latest available offline utility from the refund application and upload the statement again..”

          1. Mukesh says:

            I am also getting same error. Error : An older version of offline utility has been used to upload the statement. Kindly download the latest available offline utility from the refund application and upload the statement again.
            Still no solution. Has anyone got the solution?

  15. Mahadevi says:

    Hii, Im getting this Error..
    Please enter either integrated tax or (central and state) tax value for outward supplies ” for Nil Rated supplies. What GSt amount do i need to fill in those column

  16. jinal mehta says:

    I am trying to file refund application (inverted duty), I have 9 purchase bills and 1 combined B2C bill. I uploaded that and it also got validated, but now when I enter even Re. 1 in column 1 (turnover of inverted rated goods), it is showing that such amount is greater than that uploaded in column 16 of the offline utility. Please help

  17. Muhamed Naseem says:

    I have the issue at the time of applying GST refund in inverted duty structure.Error message:”Kindly upload revised document to claim refund”

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