Summary of Company law rules as amended on 05.07.2018 & 07/05/2018

MCA vide notification dated: 05^th July, 2018 has amended many rules of Companies Act, 2013 to support notified 75 sections of Companies Amendment Act, 2017. In this editorial author shall endeavor to briefly discuss such amended rules.

A. The Companies (Acceptance of Deposits) Amendment Rules, 2018.

These Rules shall come into force from 15^th August, 2018

1. Rule 4- Form and Particular of advertisements or circulars

Rule 4(1) after proviso following proviso shall be inserted.

Provided further that a certificate of the statutory auditor of the company shall be attached in form DPT-1, stating that the company has not committed default in the repayment of deposits or in the payment of interest on such deposits accepted either before or after payment of interest on such deposits accepted either before or after the commencement of the Act and in case a company had committed a default in the repayment of deposits accepted either before or after the commencement of the Act or in the payment of interest on such deposits, a certificate of statutory auditor of the company shall be attached in Form DPT-1, stating that the company had made good the default and a period of five years has lapsed the date of making good the default as the case may be”

I. Rule 5: Manner and extent of Deposit Insurance – OMITTED

II. Rule 13: Maintenance of Liquid Assets and Creation of Deposit Repayment Reserve Account.

III. Rule 13 proviso shall be SUBSTITUTED as follow.

Provided that the amount remaining deposited shall not at any time fall below 20% of the amount of deposits maturing during the financial year

IV. Rule 14(1)(K): Register of Deposits – OMITTED

V. Form DPT-1 SUBSTITUTED by new form

VI. Form DPT-3 SUBSTITUTED by new form.

B. The Companies (Registration of Charges) Amendment Rules, 2018.

These Rules shall come into force from Date of publication in official Gazette.

I. Rule 8- Satisfaction of Charge

Rule 8(1) shall be SUBSTITUTED, namely.

A Company or charge holder shall within a period of 300 days from the date of payment or satisfaction in full or any charge registered under Chapter VI, give intimation of the same to the Registrar in Form No. CHG-4 along with the Fee.

II. Rule 12 – Condonation of Delay and Rectification of Register of Charges.

Rule 12(1) Where the instrument creating or modifying a charge is not filed within a period of three hundred days from the date of its creation (including acquisition of a property subject to a charge) or modification and where the satisfaction of the charge is not filed within thirty days (Substituted by) Three Hundred Days from the date on which such payment of satisfaction, the Registrar shall not register the same unless the delay is condoned by the Central Government.

• Food for Thought…….

A Company satisfied its Charge on 01.01.2018, have to file CHG-4 within 30 days i.e.(31^st Jan, 2018) However, Company has not filed the same. Whether such CHG-4 shall fall under amended rules.

C. The Companies ((Registration Offices and Fees) Third Amendment Rules, 2018.

These Rules shall come into force from 10^th July, 2018

“VII. FEE FOR FILING e- Form DIR-3 KYC under rule 12A of the Companies (Appointment and Qualification of Directors) Rules, 2014.

Fee payable till the 30th April of every —- financial year in respect of e-form DIR-3 KYC as at the 31st March of immediate previous year.	NIL
Fee payable (in delayed case).	Rs. 5.000/-

Note: For the current financial (2018-2019), no fee shall be chargeable till , the 31^st August, 2018 and fee of Rs.5000 shall be payable on or after the 1st September, 2018

Collective all- Amended Rules – Companies Act, 2013- w.e.f. 07.05.2018

MCA vide notification dated: 07^th May, 2018 has amended many rules of Companies Act, 2013 to support notified 70 sections of Companies Amendment Act, 2017. In this editorial author shall endeavor to briefly discuss such amended rules.

D. The Companies (Prospectus and Allotment of Securities) Amendment Rules, 2018.

Rules, 2014, the rule 3, rule 4, rule 5 and rule 6 shall be OMITTED.

I. Rule 3: Information to be stated in the prospectus

II. Rule 4: Reports to be set out in the Prospectus

III. Rule 5: Other matters and reports to be stated in the prospectus

IV. Rule 6: Period for which information to be provided in certain cases

E. The Companies (Appointment and Qualification of Directors) Second Amendment Rules, 2018.

Rule 5 ‘Qualification of Independent Director’ shall be numbered as Rule 5 sub rule 1 and following sub- rule 2 following shall be INSERTED:

(2) None of the relatives of an independent director, for the purposes of sub-clauses (ii) and (iii) of clause (d) of sub-section (6) of section 149,-

(i) is indebted to the company, its holding, subsidiary or associate company or their promoters, or directors; or

(ii) has given a guarantee or provided any security in connection with the indebtedness of any third person to the company, its holding, subsidiary or associate company or their promoters, or directors of such holding company,

for an amount of fifty lakhs rupees, at any time during the two immediately preceding financial years or during the current financial year.”

F. The Companies (Meetings of Board and its powers) Amendment Rules, 2018.

i. In Rule 4, ‘Matters not to be dealt with in a meeting through video conferencing or other audio visual means’ the following Proviso shall be INSERTED.

“Provided that where there is quorum presence in a meeting through physical presence of directors, any other director may participate through video conferencing or other audio visual means”.

ii. In Rule 6, ‘Committees of the Board:

For the words “every listed company”, the words “every listed public company’ shall be substitute

iii. In Rule 13, ‘Special Resolution’ shall be SUBSTITUED.

A resolution passed at a general meeting in terms of sub-section (3) of Section 186 to give any loan or guarantee or investment or providing any security or the acquisition under sub-section (2) of section 186 shall specify the total amount up to which the Board of directors are authorized to give such loan or guarantee, to provide such security or make such acquisition:

Provided that the company shall disclose to the members in the financial statement the full particulars in accordance with the provisions of sub-section (4) of section 186.

G. The Companies (Audit and Auditors)) Amendment Rules, 2018.

i. In Rule 3 ‘Manner and procedure of selection and appointment of auditors’

• [1]explanation shall be OMITTED
• [2]Proviso to sub rule 7 shall be OMITTED

ii. Rule 9 ‘Liability to devolve on concerned partners only’ shall be OMITTED

iii. In Rule 10A ‘for the words “adequate internal financial controls system”, the words “internal financial controls with reference to financial statements” shall be SUBSTITUTED.

IV. In Rule 14 ‘Remuneration of the Cost Auditor’ ‘

(a) in clause (a), in sub-clause (i), for the words, “who is a cost accountant in practice”, the words “who is a cost accountant” shall be substituted;

(b) in clause (b) for the words “who is a cost accountant in practice”, the words “who is a cost accountant’ shall be substituted..

H. The Companies (Share Capital and Debentures) Amendment Rules, 2018.

In Rule 5 sub rule 3 ‘Certificate of shares (where shares are not in demat form)’ shall be SUBSTITUTED as Follow:

“(3) Every certificate shall specify the shares to which it relates and the amount paid-up thereon and shall be signed by two directors or by a director and the company secretary, wherever the company has appointed company secretary

Provided that in case the company has a common seal it shall be affixed in the presence of persons required to sign the certificate.

Explanation. – For the purposes of this sub-rule, it is hereby clarified that,-

 (a) in case of an One Person Company, it shall be sufficient ifthe certificate is signed by a director and the company secretary or any other person authorised by the Board for the purpose.

(b) a director shall be deemed to have signed the share certificate ifhis signature is printed thereon as facsimile signature by means of any machine, equipment or other mechanical means such as engraving in metal or lithography or digitally signed, but not by means of rubber stamp, provided that the director shall be personally responsible for permitting the affixation of his signature thus and the safe custody of any machine, equipment or other material used for the purpose.

I. The Companies (Registration offices and Fees) Second Amendment Rules, 2018.

In Proviso of Rule 10 sub rule 3 ‘Procedure on receipt of any application or form or document electronically’ shall be SUBSTITUTED as Follow:

“Provided that Registrar shall allow fifteen days, time for re-submission in case of reservation of a name through web service -“RUN for rectifications of defects, if any.”

 (Author – CS Divesh Goyal, GOYAL DIVESH & ASSOCIATES Company Secretary in Practice from Delhi and can be contacted at csdiveshgoyal@gmail.com). Disclaimer: The entire contents of this document have been prepared on the basis of relevant provisions and as per the information existing at the time of the preparation. Although care has been taken to ensure the accuracy, completeness and reliability of the information provided, I assume no responsibility therefore. Users of this information are expected to refer to the relevant existing provisions of applicable Laws. The user of the information agrees that the information is not a professional advice and is subject to change without notice. I assume no responsibility for the consequences of use of such information. IN NO EVENT SHALL I SHALL BE LIABLE FOR ANY DIRECT, INDIRECT, SPECIAL OR INCIDENTAL DAMAGE RESULTING FROM, ARISING OUT OF OR IN CONNECTION WITH THE USE OF THE INFORMATION

[1] Explanation.- For the purposes of this rule, it is hereby clarified that, if the appointment is not ratified by the members of the company, the Board of Directors shall appoint another individual or firm as its auditor or auditors after following the procedure laid down in this behalf under the Act

[2] Provided that such appointment shall be subject to ratification in every annual general meeting till the sixth such meeting by way of passing of an ordinary resolution