On the Letter Head of the Company
The Board of Directors
Sub: Notice of — Meeting (F.Y. ———) of the Board of Directors
NOTICE is hereby given that ———— Meeting of Board of Directors of ———————————– (the Company) for the financial year ———– is proposed to be held as per the following:
Day and Date: ——————
Agenda along with notes to agenda for the Board Meeting is attached herewith for your reference as Annexure I.
Each Director is requested to inform if they have any conflict of interest before participating in the aforesaid meeting and making decisions regarding the business of the Company.
Further, if any director of the Company is unable to attend the ensuing Board meeting, he may inform the Board before the date of the meeting by sending the signed leave of absence application.
Kindly make it convenient to attend the Meeting.
Please acknowledge receipt of this notice.
With best regards
For (Company Name)