Form 16A is a TDS Certificate certifying the amount of TDS deducted, Nature of Payments & the TDS Payments deposited with the Income Tax Dept. Form 16A downloaded ONLY from TRACES are considered as valid TDS certificates, as per CBDT circular 04/2013 dated 17th April, 2013. Form 16A is generated only for valid PAN. In case of invalid PAN or if the PAN is not reported in TDS statement, Form 16A will not be generated. TDS certificates downloaded from TRACES are non-editable. Password to open Form 16A is TAN number in Capital letters. In this article I am covering brief procedure for receiving Form 16A from TRACES website.

Brief procedure for receiving Form 16A from TIN website:

Step 1: Login to TRACES website by entering the “User ID, Password ,TAN of the Deductor and the Verification Code”.

Step 2: Landing page will be displayed. Please check statement status under “Statement /Payment Tab” before raising the request for Form 16A. Request for Downloading Form 16A can only be Submitted when Statement Status is either Statement Processed with Default or Statement Processed without Default.

Step 3: Click on “Form 16A” available under “Download’s” tab.

Step 4: Deductor can request for “Form 16A” through “Search PAN download” or “Bulk PAN” downloads option.

Step 5: Authorized Persons details to be printed on Form 16A will appear on the screen , click on “Submit” to proceed further.

Step 6: Financial Year, Form type and Quarter for which KYC required will be auto populated. Enter Token Number of the Regular (Original) Statement only, corresponding to the Financial Year, Quarter and Form Type displayed . Enter CIN/ Valid PAN details pertaining to the Financial Year, Quarter and Form Type displayed on the screen on the basis of latest correction statement filed by you. Please DO NOT copy /paste the data. After providing correct KYC details, an authentication code will be generated, which is valid for same calendar day for same Financial Year, Form Type and Quarter.

Step 7: On successful submission of the request, a unique “Request number” will be generated, which can be used to Track the status of the request. Form 16A can only be downloaded if the status is “Available”, user needs to wait for 24- 48 hrs in case request is in “Submitted” status.

Step 8: Form 16A will be available in “Requested Download” tab, Deductor can check the status of Form 16A by using below mentioned options:

Step 9: Deductor can download Form 16A using “HTTP download” or “Download Manager option”.

 – HTTP Download is useful to download small files. It will directly download file for the user

 – Download Manager is useful to download large files and where internet bandwidth is slow.

Status for the Request submitted for Form 16A can be :

a) Submitted: Successful submission, Request in processing

b) Available: Form 16A available for Downloading

c) Disabled: Duplicate request submitted for downloading

d) Failed: User are advised to contact CPC(TDS)

e) Not Available: All PAN no. mentioned in the statement are Invalid

Step 10: In order to convert Form 16A into PDF, Deductor should download “Form 16A PDF Converter Utility 1.4 L”

Note: TRACES website is providing E- Tutorial for downloading Form 16A. The link for your ready reference is as under – https://contents.tdscpc.gov.in/en/download-form16a-etutorial.html

Republished with Amendments

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0 Comments

  1. Nagaraju says:

    I have changed the company w.e.12.12.11
    How can I get Form 16 online?
    What should be the timeline to get Form16 from previous employer?
    My PF is still not transferred to present empolyer. What is the procedure and where to follow-up?
    How to fill ITR in such case where first six month is with one employer and other with different employer.

    Regards,

    Raju

  2. Reshma Shah says:

    Hello,

    I have changed my company almost 18months ago & i need to have my form 16 for past couple of months as due to heavy rains i have lost all of them. I wanted to know how can get my Form 16 ASAP.

    Regards,
    Reshma

  3. Tapash Kumar Biswas says:

    Can anybody mail the ITR 1 to ITR-6 format in excel version for the F.Y 2011-12 to my mail ID.

    Thanks & Regards in advance.

  4. k.s.g. says:

    Hopefully, by using the TIN way procure 16A should curtail mis-match with the system.

    It has been a futile exercise for citizen to receive from AO queries regarding mis-match with the system due to the discrepancy on claim made by the assessee on his/her inc. tax return and creating tax demand. then asking the assessee to contact the offending Bank or Company. Most often the deductors are lackadaisical to do any correction and lost on what to do.

    Software are available with Banks that automatically TDS are work at, payments are made by them, why an automatic 16A printout showing the TDS when deducted & paid to the government be generated instead of out sourcing them causing wrong entries. I’ve spent months to years chasing the deductors to make correction & inform NSDL. In one case of mine Rs. 8,800/ was shown deducted with NSDL lebeled “F” which mean Final match but does not even reflect on the computer printout of the bank. In other case
    what was in the computer printout TDS of the bank was not reflected in the TDS. Just imagine a person dealing with multiple bank out of state due to his business who would be chasing deductors to make corrections.

    We can’t even blame the AO. the NSDL system does not show especially in multiple TDS from different sources were the missing TDS is. They rely on the Total TDS they see
    on the system & what we declare. At present am being queried on F>Y 2008-2009 (A.Y. 2009-2110) I feel also this A.Y. used should be eliminated. It cause confusion at times. Why not simply use F.Y which really is the year taxes are to be paid. USA &CANADA maybe other countries, this system designating A.Y does not exist.

  5. Bhavin says:

    Sir,

    I have changed my job (company) in september-2010.
    How can I get Form 16 online?
    What should be the timeline to get Form16 from previous employer?
    My PF is still not transferred to present empolyer. What is the procedure and where to follow-up?
    How to fill ITR in such case where first six month is with one employer and other with different employer.

    Please advise at earliest.

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