Form 16A is a TDS Certificate certifying the amount of TDS deducted, Nature of Payments & the TDS Payments deposited with the Income Tax Dept. Form 16A downloaded ONLY from TRACES are considered as valid TDS certificates, as per CBDT circular 04/2013 dated 17th April, 2013. Form 16A is generated only for valid PAN. In case of invalid PAN or if the PAN is not reported in TDS statement, Form 16A will not be generated. TDS certificates downloaded from TRACES are non-editable. Password to open Form 16A is TAN number in Capital letters. In this article I am covering brief procedure for receiving Form 16A from TRACES website.
Brief procedure for receiving Form 16A from TIN website:
Step 1: Login to TRACES website by entering the “User ID, Password ,TAN of the Deductor and the Verification Code”.
Step 2: Landing page will be displayed. Please check statement status under “Statement /Payment Tab” before raising the request for Form 16A. Request for Downloading Form 16A can only be Submitted when Statement Status is either Statement Processed with Default or Statement Processed without Default.
Step 3: Click on “Form 16A” available under “Download’s” tab.
Step 4: Deductor can request for “Form 16A” through “Search PAN download” or “Bulk PAN” downloads option.
Step 5: Authorized Persons details to be printed on Form 16A will appear on the screen , click on “Submit” to proceed further.
Step 6: Financial Year, Form type and Quarter for which KYC required will be auto populated. Enter Token Number of the Regular (Original) Statement only, corresponding to the Financial Year, Quarter and Form Type displayed . Enter CIN/ Valid PAN details pertaining to the Financial Year, Quarter and Form Type displayed on the screen on the basis of latest correction statement filed by you. Please DO NOT copy /paste the data. After providing correct KYC details, an authentication code will be generated, which is valid for same calendar day for same Financial Year, Form Type and Quarter.
Step 7: On successful submission of the request, a unique “Request number” will be generated, which can be used to Track the status of the request. Form 16A can only be downloaded if the status is “Available”, user needs to wait for 24- 48 hrs in case request is in “Submitted” status.
Step 8: Form 16A will be available in “Requested Download” tab, Deductor can check the status of Form 16A by using below mentioned options:
Step 9: Deductor can download Form 16A using “HTTP download” or “Download Manager option”.
– HTTP Download is useful to download small files. It will directly download file for the user
– Download Manager is useful to download large files and where internet bandwidth is slow.
Status for the Request submitted for Form 16A can be :
a) Submitted: Successful submission, Request in processing
b) Available: Form 16A available for Downloading
c) Disabled: Duplicate request submitted for downloading
d) Failed: User are advised to contact CPC(TDS)
e) Not Available: All PAN no. mentioned in the statement are Invalid
Step 10: In order to convert Form 16A into PDF, Deductor should download “Form 16A PDF Converter Utility 1.4 L”
Note: TRACES website is providing E- Tutorial for downloading Form 16A. The link for your ready reference is as under – https://contents.tdscpc.gov.in/en/download-form16a-etutorial.html
Republished with Amendments