CS Ankur Garg

The concept of non-profit making company is quite old in India. In erstwhile Companies Act, 1956 it was regulated by Section 25 and that is why it was popular as Section 25 Company. However in Companies Act 2013 provisions related to non-profit making company are given in Section 8 read with Rule 19 and 20 of Companies (Incorporation) Rules, 2014. There may be 3-4 forms of a Charitable Organization in India and such organization can be formed/registered as trusts, societies, or as a non-profit company incorporated under Section 8 of the Companies Act,2013. 

Through this article we shall discuss the basic provisions and procedure for incorporation of a non-profit making company as given in Section 8 read with Rule 19 and 20 of Companies (Incorporation) Rules, 2014.

Meaning of Non-profit making Company

A Non-profit making Company is a Company which:

(a) has in its objects the promotion of commerce, art, science, sports, education, research, social welfare, religion, charity, protection of environment or any such other object;

(b) intends to apply its profits, if any, or other income in promoting its objects; and

(c) intends to prohibit the payment of any dividend to its members.

Formation of companies with charitable objects 

As per section 8 of Companies Act 2013,where it is proved to the satisfaction of the Central Government that a person or an association of persons want to register themselves under section 8 as a limited company for the furtherance of above mentioned objects, the Central Government may, by licence issued in prescribed manner allow that person or association of persons to be registered as a limited company under this section without the addition to its name of the word “Limited”, or as the case may be, the words “Private Limited” , and thereupon the Registrar shall, on application, in the prescribed form, register such person or association of persons as a company under this section.

Procedure for registration of Non-Profit making Company

Procedure for getting License under section 8 for new companies with charitable objects is given in rule 19 of Companies (Incorporation) Rules, 2014. Please find below the process for registration of non-profit making Company under Companies Act, 2013: 

1. Obtain Digital Signatures 

Nowadays various document prescribed under the Companies Act, 2013, are required to be filed with the digital signature of the Managing Director or Director or Manager or Secretary of the Company, therefore, it is compulsorily required to Obtain a Class II Digital Signature Certificate from authorized DSC issuing Company for at least one director to sign the E-forms related to incorporate like form INC.1 and other documents.

2. Obtain Director Identification Number [Section 153]

As per 153 of the Companies Act, 2013, every individual intending to be appointed as director of a company shall make an application for allotment of Director Identification Number in form DIR.3 to the Central Government in such form and manner and along with such fees as may be prescribed.

Therefore, before submission of e-Form INC.1 for availability of name, all the directors of the proposed company must ensure that they are having DIN and if they are not having DIN, it should be first obtained. 

3. Name availability for proposed company 

As per section 4(4) read with Rule-9 of Companies (Incorporation) Rules, 2014, application for the reservation/availability of name shall be in Form no. INC.1 along with prescribed fee of Rs. 1,000/-. In selection of Company name should be in accordance with name guidelines given in Rule-8 of Companies (Incorporation) Rules, 2014. The name will be valid for a period of 60 Days from the date on which the application for Reservation was made.After approval of name ROC will issue a Name availability letter w.r.t. approval for availability of name for a proposed company. 

Note: MCA has prescribed certain rules for name availability so it is advisable to check guidelines for the same before applying for name. Refer Rule-8 of Companies (Incorporation) Rules, 2014.

4. Preparation of the Memorandum of Association (MOA) and Articles of Association (AOA)

Drafting of the MOA and AOA is generally a step subsequent to the availability of name made by the Registrar. It should be noted that the main objects should match with the objects shown in e-Form INC.1. These two documents are basically the charter and internal rules and regulations of the company. Therefore, it must be drafted with utmost care and with the advice of the experts and the other object clause should be drafted in a very broader sense.The memorandum of association of the proposed company shall be in Form No.INC.13.

5. License under section 8 for new companies with charitable objects

A person or an association of persons desirous of incorporating a company with limited liability under sub-section (1) of section 8 without the addition to its name of the word “Limited”, or as the case may be, the words “Private Limited”, shall make an application in Form No.INC.12,along with the prescribed fee, to the Registrar for a license under sub-section (1) of section 8.

Main attachments of Form INC.12 would be as follows:

(a) The draft Memorandum of Association as per form no. INC.13 of the proposed company.

(b) The draft Articles of Association of the proposed company.

(c) The declaration in Form No.INC.14 by an Advocate, a Chartered Accountant, Cost Accountant or Company Secretary in practice, that the draft memorandum and articles of association have been drawn up in conformity with the provisions of section 8 and rules made thereunder and that all the requirements of the Act and the rules made thereunder relating to registration of the company under section 8 and matters incidental or supplemental thereto have been complied with;

(d) The declaration by each of the persons making the application in Form No. INC.15.

(e) An estimate of the future annual income and expenditure of the company for next three years, specifying the sources of the income and the objects of the expenditure;

There are few other attachments for form INC.12 but they are not compulsory. However the above 5 attachments are compulsory to incorporate a Non-profit making company.

DUTY OF REGISTRAR TO SCRUTINISE THE DOCUMENTS 

If after filling the Requisite forms for incorporation with the Registrar of Companies along with fees, ROC is satisfied with the contents of the documents filed, ROC will issue the Licence in form No. INC.16 under section 8(1) read with rule 19 of Companies (Incorporation) Rules, 2014. Such company registered under section 8 shall enjoy all the privileges and be subject to all the obligations of limited companies.

Other statutory provisions related to Non-Profit making Company 

1. Firm as a member of Non-Profit making Company: As per section 8(3) a partnership firm may become a member of the non-profit making company registered under section 8. Membership of such firm shall cease upon dissolution of the firm. However, partners of the dissolved firm may continue to be the members of such company in their individual capacity. 

2. License for existing companies under Section 8:There is also a provision for conversion of existing Companies into a Non-profit making company under section 8 read with Rule 20 of Companies (Incorporation) Rules, 2014. Likewise a Non-profit making company can also be converted into any other Company by following the procedure given in Rule 21 and 22 of Companies (Incorporation) Rules, 2014. We shall discuss these procedures in some other article. 

3. No Change in AOA and MOA: A company registered under this section shall not alter the provisions of its memorandum or articles except with the previous approval of the Central Government. 

4. Revocation of Licence by Central Government: As per section 8(6), the Central Government may, by order, after giving the company a reasonable opportunity of being heard, revoke the licence granted to a company registered under this section if the company contravenes any of the requirements of this section or any of the conditions subject to which a licence is issued or the affairs of the company are conducted fraudulently or in a manner violative of the objects of the company or prejudicial to public interest,and direct the company to convert its status and change its name to add the word “Limited” or the words “Private Limited”, as the case may be, to its name and thereupon the Registrar shall, without prejudice to any action that may be taken under sub-section (7), on application, in the prescribed form, register the company accordingly.

5. Winding up of Company: As per section 8(7), where a licence is revoked under sub-section (6), the Central Government may, by order, after giving the company a reasonable opportunity of being heard, if it is satisfied that it is essential in the public interest, direct that the company be wound up under this Act or amalgamated with another company registered under this section.

6. Penalty for violation of Section 8:If a company makes any default in complying with any of the requirements laid down in section 8, the company shall, without prejudice to any other action under the provisions of this section, be punishable with fine which shall not be less than ten lakh (10,00,000) rupees but which may extend to one crore (1,00,00,000) rupees and the directors and every officer of the company who is in default shall be punishable with imprisonment for a term which may extend to three years or with fine which shall not be less than twenty-five (25,000) thousand rupees but which may extend to twenty-five (25,00,000) lakh rupees, or with both:

Disclaimer: This write up is intended to start academic discussion on few significant interpretations under Companies Act, 2013. It is not intended to be a professional advice and should not be relied upon for real time professional facts. Readers are advised to refer relevant provision of law before applying or accepting any of the point mentioned above. Author accepts no responsibility whatsoever and will not be liable for any losses, claims or damages which may arise because of the contents of this write up.

I am hopeful that this write up would be of some help w.r.t. your professional working and endeavors under Companies Act, 2013. Kindly share your opinion.

(CS Ankur Garg – Connect through Facebook )

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27 responses to “Incorporation Process of Non-Profit making Company – Sec. 8”

  1. karan says:

    can anyone tell me the procedure of registering a member ina section 8 company?

  2. Ritu Trivedi says:

    Requires information regarding regtration of BioIncubator as Section 8 Company

  3. Harsh sarag says:

    Can our company registred in section 8 & for sports
    Name suggest pls

  4. balaji balu says:

    helo sir got name approval on dec 3rd 2015 but i got central government permission in 22-02-2016.while iam trying to upload inc-7 it is showing an error that srn is not valid can u please suggest me the procedure for further to complete registration

  5. Sahabuddin Ahmed says:

    What is the minimum required financial status of a company to be registered under section 8, non profit company.

    What is the minimum required financial status for a director of such type of company

    What is the actual amount of money, necessary for the process of registration for a Non profiting company.

  6. Shiva Ratan Gupta says:

    What is the minimum required financial status of a company to be registered under section 8, non profit company.
    What is the minimum required financial status for a director of such type of company
    What is the actual amount of money, necessary for the process of registration for a Non profiting company.

  7. AAA says:

    Good launching material

  8. nidhi says:

    what is the number of members to form sec-8 company?
    can a foreign national be a member of sec-8 company?

  9. v gaur says:

    this company can lent money

  10. Amita Abichandani says:

    Very useful article

  11. Chittaranjan Samanta says:

    The guidelines are very helpful to form such company.

  12. Pankaj Khara says:

    A Section 25 Co’s Articles provide that every year Managing Committee shall be elected from among the members and lay down procedure to be followed for election to Managing Committee. Following three situations arise:

    a) Few Old committee members are re elcected
    b) Some members do not offer themselves for re appointment and not elected.
    c) Few New members are elected.

    Section 160 of the Companies Act, 2013 provide procedures for appointment of persons other than retiring directors.

    Whether section 160 will be applicable in case (c) above where new members are elected as committee members.

    Regards,
    Pankaj Khara

  13. Naimesh Parikh says:

    •Whether the existing society can be converted to section 8 company and transfer of all its assets and properties to that company ?

    •As per the Memorandum of Association, RGR Cell society may raise funds and accept donations (in cash or in kind), grant of money securities, property of any kind and undertake and accept the management of any endowment trust, fund or donation not inconsistent with the objectives of the society to the condition that such acceptance from foreign agencies, institutions and governments on such terms as may be prescribed by the Government of India from time to time. What will be the additional benefits and privileges if the society is converted to section 8 company.

    • Limit of donations / endowment of the society and the section 8 company

    • Taxes applicability of to section 8 company such as Income Tax, Service Tax, VAT etc
    *

  14. Naimesh Parikh says:

    • Whether the existing society can be converted to section 8 company and transfer of all its assets and properties to that company ?

    • Whether the PAN / TAN / and Registration / Exemption granted by the Income Tax Department and FCRA registration granted by the Ministry of Home Affairs (FCRA wing) will automatically belong to and can be used by the section 8 company created from the existing Society OR all these registrations / exemptions will cease after conversion of Society to section 8 company.

    • As per the Memorandum of Association, RGR Cell society may raise funds and accept donations (in cash or in kind), grant of money securities, property of any kind and undertake and accept the management of any endowment trust, fund or donation not inconsistent with the objectives of the society to the condition that such acceptance from foreign agencies, institutions and governments on such terms as may be prescribed by the Government of India from time to time. What will be the additional benefits and privileges if the society is converted to section 8 company.

    • Limit of donations / endowment of the society and the section 8 company

    • Taxes applicability of to section 8 company such as Income Tax, Service Tax, VAT etc
    *

  15. Richard Almeida says:

    PLS KEEP ME UPDATED

  16. Richard Almeida says:

    A Section 8 company ( Not For Profit) is on the verge of being opened in South India and the Association’s membership is limited to a particular religious community

    I have the following questions and was seeking an answer to it.

    1. The Association is a part of an overseas Association and payments to the H.O. overseas have to be sent towards capitation fees. is this permitted ?
    How about receipts from foreign donors & H.O. located overseas?

    2. Can a bursary/ benevolent fund be established for the benefit of the members & its family only. Such as towards scholarship, payment to widow/widower on death,payment towards members illness, monthly maintenance towards living costs of handicapped/poor, ….? if so what is the process. Can it be on a loan basis as well as Non-refundable basis?

  17. goutam says:

    what is minimum capital requirement of sec 8 company being public company ?

  18. Richa says:

    Hey I want the detailed information regarding how to start a corporate trustee business? We need to follow same procedure like normal chaitable trust??

  19. shamsher rawal says:

    How many directors are required.. How many person will be required to register the company..?

  20. Suraj Pokharel says:

    • Whether the existing society can be converted to section 8 company and transfer of all its assets and properties to that company ?

    • Whether the PAN / TAN / and Registration / Exemption granted by the Income Tax Department and FCRA registration granted by the Ministry of Home Affairs (FCRA wing) will automatically belong to and can be used by the section 8 company created from the existing Society OR all these registrations / exemptions will cease after conversion of Society to section 8 company.

    • As per the Memorandum of Association, RGR Cell society may raise funds and accept donations (in cash or in kind), grant of money securities, property of any kind and undertake and accept the management of any endowment trust, fund or donation not inconsistent with the objectives of the society to the condition that such acceptance from foreign agencies, institutions and governments on such terms as may be prescribed by the Government of India from time to time. What will be the additional benefits and privileges if the society is converted to section 8 company.

    • Limit of donations / endowment of the society and the section 8 company

    • Taxes applicability of to section 8 company such as Income Tax, Service Tax, VAT etc

  21. Shravan Panja says:

    Great Start

  22. Mukesh says:

    The name will be valid for a period of 60 Days from the date of intimation by ROC/MCA .

  23. Vikas Chhapolika says:

    Can u tell me how many minimum Directors and subscribers are required to form a Section 8 Company ???

  24. N Vaidyanathan says:

    it would also be useful if you could provide further steps that the NPO must take after the license has been issued.

  25. Nisha Sharm says:

    pls. send me updation mails

  26. Kolla Gangadhar says:

    The Concept of non-profiting companies has been as per the Philosophy of the Constitution of India that is socialist, Social Justice that is Justice, Social, Economic, Political to be rendered to the People of India as guaranteed by the Constitution of India to Reduce Economic Disparities between Haves & Havenots to Establish Welfare State. Kolla Gangadhar, Advocate, Human Rights Defender, The President, Democratic Lawyers Forum, India.

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