Need of Change the name on Physical Share Certificates:
There are multiple reasons why people change their name. Major Examples are Due to Marriage, Astrological Believes, Due to Divorce etc. For the reason whatsoever, people change their name, it is recommended to update the new name on all the important documents such as PAN, Aadhar, Voter id, Passport, Shares and Securities, Insurance etc. Today we are writing about, “How to Change the name on Physical Share Certificates.
Recently SEBI Simplified the process to notify the name change on Securities held in Physical Form. According to SEBI, the move would help in simplifying the “procedure of change of name in individual Beneficial Owner’s (BO) account”. The depository participants (DPs) shall collect the self-attested copies of above documents and maintain the same in their records after verifying with the original document, the SEBI circular said.
The depositories are directed to implement the above provisions in three months. Further, depositories should have the system to keep the audit trail of the name change in the BO account similar to that of the address change or any other change of coordinates.
SEBI has also asked depositories to make amendments to the relevant “Bye-Laws, Business Rules and DP Operating instructions for the implementation of the above decision, as may be applicable or necessary”.
According to the regulator, the circular is being issued in the interests of investors in securities and to promote the development of securities market.
Change the name of Physical Share Certificates:
Any Shareholder who is desirous of Changing/Updating his/her name in the Share Certificates possessed by him/her will have to make application to the Company/RTA along with following documents:
1. Request Letter mentioning the reason for the name change.
2. Affidavit.
3. Attested copies of Marriage Certificate or Gazzate Notification.
4. Self Attested copy PAN Card duly notarized.
5. Self Attested copy Address Proof duly notarized. (E.g. Aadhar/Voter id/Driving Licence/Bank Statement etc.)
6. Original Share Certificate.
How to Obtain Gazzate Notification:
1. Prepare an Affidavit on Rs. 50/- Stamp Paper and get it Notarised by Local Notary Public of State mentioning the reason behind the name change.
2. Publish an ad for Change in Name in Two Newspaper, one English, and one Vernacular Language.
3. Visit Depart of Publication of your state with Self Attested Copy of PAN Card, Address Proof, and 2 Passport.
4. The Department will print the change of your name in the Gazette. The amount charged for Gazette notifications varies state to state. (Approx Rs. 1000/-)
Name Change Procedure on Physical Share Certificates: The Company/RTA may raise any queries or demand any other documents as per their policies.
Author Bio
I have Reliance physical share certificate .Minor correction is required in my wife name..
kindly guide me
please connect at 9 9 9 9 9 3 2 3 4 5
Hello,
I have physical shares in my own name with the word ‘Minor’ appended at the start of my name.
I would like to dematerialize these shares. What would the additional process in addition to submitting the DRF form be?
Thanks in advance!
my name is anil kumar periwal in demat account my name is anil kumar in shares certificate of sbi how can i resisterd kyc in sbi rta agent allankit assignment and demat these shares consult me
i have share anita sharma name change only anita plese tell me which document /form required
my father had purchased few physical shares of reliance in the name of dinesh kumar srivastava there were no demat account those days.now when the demat account was opened it was opened in the name of his official name dinesh kumar.
how will this name on physical share be corrected.whom to approach and where to file correction complain
I bought some physical shares in the year 1987 with my nick name but i don’t have any id proof or address proof with this nick name.I have sent a mail to registrar and transfer agent regarding the same and they guided me to provide the name change certificate.with out having any id proof i cant change the name.what is the procedure for this name change.Please guide me regarding this issue.
In all of my physial share certificates alloted/bought in nineties my name was enterd with initials. My name on the share certificates was N CH NAGI REDDY or NAGI REDDY N CH, which was in vogue / practice at that time. Due to advent of PAN and AADHAAR the name is written in full as NANDYALA CHINNA NAGIREDYor CHINNA NAGI REDDY NANDYALA ( ie., N and CH/Ch for Nandyala and Chinna respectively. Now the RTAs asking for notorized Affidavits for change of names as per kyc and after submitting of ISR1,ISR2, ISR 4 as dematerialisation is not possible since the names are different. They are not willing to change the names , in spite of the circular by SEBI not to insist on Affidavits for small changes with abbreviation.
Could you suggest me a draft froforma for such Affidavit to submit to RTAs.please.
Nagi Reddy.
Do refer Mar 16, 2023| Circular No.: SEBI/HO/MIRSD/MIRSD-PoD-1/P/CIR/2023/37
Page 13
Annexure –C Standardized, simplified and common norms along with operating guidelines for processing investor service requests
Mismatch/Change in name
2.1.Minor mismatch in name
2.1.1.For minor mismatch in name
2.1.2. where there is a minor mismatch on account of initials not being spelt out fully, or put after or prior to surname, provided the signature in the Demat Request Form (DRF) matches with the signature card with the RTA,shall continue to be in force.
2.2.Change of Name / Major Mismatch in Name
2.2.1.In the event of Change of Name / Major Mismatch in Name of the Security Holder,
I am having a few shares in physical form in joint name, first holder being myself and joint holder is my brother/wife. Now, I want to go for demat of the same. I am having a demat a/c in single name (myself). How to delete the joint holder with his/her consent. Pl reply.
Regards & Thanks.
Not possible to delete any name in share certificate unless it is transmission .
You will have to open Demat ac s as per names in share certificates . before that , you will have to complete your KYC process if you have not done so
I am having physical share certificate of Asian Paints 90 Shares & second holder is my knee Kusum Moda whose name is changed to Kusum Agarwal after marriage. What are minimum documents required as per SEBI latest guidelines & how to demat the same. Please note she do not have marriage certificate but she has a passport in her name KUSUM. AGARWAL
PLEASE ADVISE
BEST REGARDS
ASHOK MODA
EMAIL ME
I m holding 1000 shares of Rain Commodities in the name Meena Sodhani , After marriage my surname changed to Meena Birla ,
I dont have marriage certificate.
Now how to tranfer the shares.
Kindly Guide
Regards
Meena Birla
I have share certificate but how to get that pass in someone else’s name
240 shares of sbi in joint name with my sister in law. who is first holder with her nick name instead of documented name ,while other details i.e father’s name are same . RTA is insisting for Gazette Notification. what will be affidavit language 2. No one is legal heir as she died unmarried. kindly guide us.
On physical share certificate, name is
SHOBHANG
Should be
SHUBHANG
Please advise procedure for correcting this typographical error.
FILL UP FORMS ISR 1-4 AND SEND IT ALONG WITH SELF ATTESTED DOCUMENTS PHOTOCOPY TO COMPANY / RTA,
I hav jsw shares in phisical forn on my father’s name..he is no more…should i go through karvy?..
YES
At the time of public issue of Hindustan oil exploration I applied jointly with my wife both in nick name . Now I want to change name on certificate as every id and residence proof is in our real name. please guide how to get name changed on certificate Thanks
POSSIBLE ONLY THRU COURT ORDER STATING THAT THE : NICK NAMES AND CURRENT CLAIMANTS MENTIONING PAN CARD AND AADHAR CARD NUMBER ARE ONE & THE SAME PERSON. THIS THE MOST IMPORTANT DOCUMENT TO BE SENT TO COMPANY / R&T AGENCY , ALONGWITH FORMS ISR 1-4.
My mother is holding 500 shares of modern insulator. However there is mismatch in the name as per share certificate and other official documents.
Name as per share certificate : Anita Maheshwari
Name as per other documents: Anita Bhattar
Name before marriage : Anita Somani
Kindly provide me the process to change the name from Anita Maheshwari to Anita Bhattar.
Regards,
Nikhil
My father had bought 100 shares of JSW steel( erstwhile jindal steel n ispat) in 1993 in my nick name?obviously, I don’t have any document in my nick name. On requesting the RTA to change the name in the share certificate from nick name to my original name, I was asked to submit gazzette notification. But, I dont want to change my original name to nick name through gazzetteb notification just for one share certificate , I submit name correction affidavit and indemnity bond as per their format.but it was rejected….what should I do now….help me out
Please contact on 8560037400 further details.
same issue , I am facing if u got solution pls let me know.
There is mismatch in Fathers Name on share certificate. I went to Gazette office for name change but rejected on the ground that Son cannot apply for Gazette for name change of his father and father needs to apply it for his name change. Now, father is already passed away and cannot apply to it. So, son is also unable to apply and hence, Gazette is not getting done. Now, company asks for court order and do not accept affidavit and surety. Please guide what to do. Thanks
Please contact on 8560037400 further details.
My father bought some shares of reliance industries limited having my name as joint holder, now after his death how can I get the certificates in my name as primary holder???
five time 9 three2three four 5
Dear Sir
kindly open your demate account first and after that you can direct demat it
sir, whether Co-op Hsg Society can insert wife name in the Share Certificate without informing to Husband owner of the House for just letter giving by wife
I have to change my name from D. C. Kulshreshth a to my full name as it appears on PAN card and adhar card on physical share certificates. Please help me.
On behalf of my Grand Father Shyam Lal Goyal, I am writing this..
My Grand Father has expired last year but he had 500 SBI shares in physical format on the name of Shyam Lal Agarwal.
But on the Pancard his name is shown Shyam Lal Goyal.
Please help us, how to get it rectify and transfer into his demat account.
Details are as follows
Name – Shyam Lal Goyal
Folio No. – 02685165
No. of Shares – 500
feel free to connect your query 9891666606
9999932345
I have share certificates from reliance 14originai from 1994 and 133 bonus given in 2017 with 1 st holder name Amitaben kiritkumar patel and second holder name being miss spelled Kiran kumar ranchhodbhai patel instead of kiritkumar ranchhodbhai patel what is the next I have to do to change to right name
After marriage my name changed to JYOTI DILIP JAMNIKAR
My name in the share certificate is ANJANA ADAVI, but my name in PAN Card, Aadhaar Card and passport is ANJANA JAGANNATH ADAVI. In the circumstances, is publication of advertisement re: change of name in newspapers and Gazette mandatory?
In share-certificate Surnme ”SAXENA” erroneouly could have not been mentioned by Share-company.
How it ”Surname”could be added after name mentioned in share-certificate
Hi, can you please share circular number referred in this article
For change of name from maiden name to married name in case of woman holding share, if Bank account is in new name, or Pan is in new name ,adhar is also in new name, why there is insistence on marriage certificate or gazette notification. Sebi should look into.
Read. Thanks.