Need of Change the name on Physical Share Certificates:

There are multiple reasons why people change their name. Major Examples are Due to Marriage, Astrological Believes, Due to Divorce etc. For the reason whatsoever, people change their name, it is recommended to update the new name on all the important documents such as PAN, Aadhar, Voter id, Passport, Shares and Securities, Insurance etc. Today we are writing about, “How to Change the name on Physical Share Certificates.

Recently SEBI Simplified the process to notify the name change on Securities held in Physical Form. According to SEBI, the move would help in simplifying the “procedure of change of name in individual Beneficial Owner’s (BO) account”. The depository participants (DPs) shall collect the self-attested copies of above documents and maintain the same in their records after verifying with the original document, the SEBI circular said.

The depositories are directed to implement the above provisions in three months. Further, depositories should have the system to keep the audit trail of the name change in the BO account similar to that of the address change or any other change of coordinates.

SEBI has also asked depositories to make amendments to the relevant “Bye-Laws, Business Rules and DP Operating instructions for the implementation of the above decision, as may be applicable or necessary”.

According to the regulator, the circular is being issued in the interests of investors in securities and to promote the development of securities market.

Change the name of Physical Share Certificates:

Any Shareholder who is desirous of Changing/Updating his/her name in the Share Certificates possessed by him/her will have to make application to the Company/RTA along with following documents:

1. Request Letter mentioning the reason for the name change.

2. Affidavit.

3. Attested copies of Marriage Certificate or Gazzate Notification.

4. Self Attested copy PAN Card duly notarized.

5. Self Attested copy Address Proof duly notarized. (E.g. Aadhar/Voter id/Driving Licence/Bank Statement etc.)

6. Original Share Certificate.

How to Obtain Gazzate Notification:

1. Prepare an Affidavit on Rs. 50/- Stamp Paper and get it Notarised by Local Notary Public of State mentioning the reason behind the name change.

2. Publish an ad for Change in Name in Two Newspaper, one English, and one Vernacular Language.

3. Visit Depart of Publication of your state with Self Attested Copy of PAN Card, Address Proof, and 2 Passport.

4. The Department will print the change of your name in the Gazette. The amount charged for Gazette notifications varies state to state. (Approx Rs. 1000/-)

Name Change Procedure on Physical Share Certificates: The Company/RTA may raise any queries or demand any other documents as per their policies.


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  1. Abha Saxena says:

    In share-certificate Surnme ”SAXENA” erroneouly could have not been mentioned by Share-company.
    How it ”Surname”could be added after name mentioned in share-certificate

  2. rikhab daga says:

    For change of name from maiden name to married name in case of woman holding share, if Bank account is in new name, or Pan is in new name ,adhar is also in new name, why there is insistence on marriage certificate or gazette notification. Sebi should look into.

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