How to Generate E-way Bill in case of Export and Details to be filled in the mandatory fields of generating E-way Bill?

Many assessees are confused  while generating E-way Bill for export

Today I am going to clarify on few points which will help you while generating E-way Bill in case of Export.

Following are the mandatory Fields for generating E-way Bill

  1. Transaction Type
  2. Sub Type
  3. Document Type
  4. Document No.
  5. Bill From – GSTIN and State
  6. Dispatch From – Pin Code & State
  7. Bill To – GSTIN and State
  8. Ship to – Pin code & State
  9. Item Details – HSN & Value/Taxable Value
  10. Transportation Details – Transporter ID and Approximate Distance (in k.m.)

What Data we need to enter in the above mandatory Fields

  1. Transaction Type – Outward
  2. Sub Type – Export
  3. Document Type – Tax Invoice (which shall carry an endorsementSUPPLY MEANT FOR EXPORT ON PAYMENT OF INTEGRATED TAX” or “SUPPLY MEANT FOR EXPORT UNDER BOND OR LETTER OF UNDERTAKING WITHOUT PAYMENT OF INTEGRATED TAX”
  4. Document No. – Tax Invoice no.
  5. Bill From – Supplier GSTIN and State
  6. Dispatch From – Mention Pin code and select State from where Goods are moving
  7. Ship To– In this since the recipient is unregistered, mention “URP” in GSTIN Column and in State – select “other countries”
  8. Ship To– Pin Code “999999” (6 times 9) and in State – select “Other countries”
  9. Item Details – HSN Code of Goods being exported and Value of Goods
  10. Transportation Details – Mention Transporter ID/ GSTIN No. of Transporter

Now the last and crucial question is “How the approximate Distance has to be calculated”

Answer to the above is ” Distance is to be calculated from the place from where the Goods are being dispatched upto the place from where the goods are leaving the country, after the custom clearance and not to the place of recipient.

For Queries you can reach me at my mail id camukuljain01@gmail.com

You can also read my other Articles on E-way Bill

Who is required to generate E-way Bill ?

How to track Eway bills generated against our GSTN by third party

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20 responses to “How to Generate E-way Bill in case of Export & Mandatory Fields”

  1. ARJUN M SENVA says:

    Dear Sir,
    we are going to dispatch material to Bangladesh
    and we have some confussion about to genetate e-way bill
    first we booked material from himatnagar to ahmedabad in other vehicle than ahmedabad to petrapole port in other vehicle
    than how we genetate e-way bill

  2. SHASHANK says:

    In case of Exports with payment of IGST, which invoice number will be mentioned on the Tax Invoice(i.e. Invoice Number of the export invoice or we have start a new tax invoice series) ?

  3. akash bhardwaj says:

    dear sir i am genreted e way bill but show an error in export gstin must in urp

  4. Sridhar S V says:

    Dear Sir,

    Regarding E way Bill System

    In Case of Shifting JCB Machine For works Contarct
    One place to some long Distance another Place.
    How to raise Eway Bill for this case

  5. VENKATESHA RAMAGIRI says:

    SIR
    WE AHVE EXPORTED ON HYDRAULIC MACHINERY TO NEPAL , IN THREE TRUCKS . WE HAVE RAISED ONE INVOICE FOR THE WHOLE MACHINE AND E WAY BILL FOR THE SAME . NOW THE AGENT IS ASKING US SEPERATE E WAY BILL FOR THE EACH VEHICLE , AS IT IS NOT POSSIBLE IN THE E WAY BILL, WE ARE CONFUSED HOW TO GNERATE THE E WAY BILL . WITH OUT THE E WAYB ILL FOR THE SEPARATE VEHCILE IS IT NOT POSSIBLE TO CLEAR THE GOODS AT THE BORDER. AS WE AHVE RECEIVED THE LC IN WHOLE AMOUNT , WHAT WE AHVE TO DO. PLEASEGUIDE US

  6. Naresh says:

    Sir,
    I have below questions to clear the concept.

    1) If we send material to ICD which is only 25KM from the place of supply, after that material will be shifted to the port for Export from country. The distance from ICD to Port is approx 350 KM.

    Which distance should be mentioned in E-Waybill ?
    Please Confirm.

    • Mamatha.A says:

      HI Sir,
      We were sending goods to srilanka from bangalore we suppose to raise export eway bill and as per your guidelines to other by watching it we generated the eway bill. But i got doubt while entering value of goods we have to mention total value of goods as per invoice right sir bcoz in our invoice we added frieght and insurance cost along with value and their is no tax applicable in the value of goods so in eway bill at tax place neednot to enter any thing right only full value of goods is enougf right sir bcoz their is only SGST,CGST & IGST nothing is applicable for export so at the place of value of goods we have enter total value of invoice right sir

  7. ASHISH says:

    what will i do.. in case of multiple transport for eg

    i am from hisar (haryana).. and i have to ship the goods to kathmandu, nepal..
    goods will booked firstly from hisar to delhi then
    delhi to kathmandu
    two transporter and involved

    regards
    Ashish singal
    YASHITA EXPORTS
    HISSAR 90345133667

    • Juleo Thomas says:

      Dear Asish,
      Good day to you,
      I am also looking for the same answer as my shipments will first move from Punjab to Delhi by one transporter and later from Delhi to Delhi Airport for further movement by another transporter.

      First transporter is not going to change Transporter ID to that of other transporter until and unless the second transporter collects the same from the first transporter warehouse.

      In your case your first transporter can assign your shipment to the second transporter by updating Transporter ID (of second transporter) in the e-WayBill portal.

      Please update on this thready if you are able to get an update pertaining to my case.

      • ASHISH says:

        sir
        while making e way bill.. if we enter the gst no. of 1st transporter then second one is not able to edit the e way bill…

        so that the final conclusion that i use to be is:
        while sending the goods from hisar to delhi and then delhi to kathmandu.. i will enter the gst no. of second transporter and truck no of first transporter..

  8. Shashi says:

    Excellent sir ji…..very well explained….

  9. Mitesh Ashar says:

    In West Bengal, the intra state e waybill generation has not yet been mandated.

    Exports are considered inter state supplies.

    Are e-way bills mandatory at present?

    We have sent shipments in April without e-way bills. If it was mandatory, then what are our consequential liabilities?

  10. Pradeep Kamble says:

    at the time of Export can we generate E-Way Bill i.e we are sending Material to Dubai

  11. Pradeep Kamble says:

    at the time of Export can we generate E-Way Bill i.e we are sending Material to Dubai
    We are in Rabale and port by Air shipment in Andheri
    can we genrate E-way Bill

  12. RRAHYUDU says:

    In Case of Merchant Exporter, Exporter will direct the supplier to deliver at CFS Address instead of Registered address… in that case how the suppliers will generate E way Bill….(invoice will generate by supplier billing address with registered address and delivery at CFS)

  13. Dipak Tapse says:

    Bill of entry is generated after reaching customs place, first we have to move up to customs via road. How can we select bill of entry in document type?

  14. Kishore says:

    Sir, thanking you very much for providing the information about waybill generation incase of supplies made to Exports. In this regard, my doubt is : For Distance, is it upto Port (Chennai port, Vizag ports, etc.,) or Border of India ? If port, we calculate and mention. If Border of India, how we knows ? Please clarify in this regard ?

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