How to Generate E-way Bill in case of Export and Details to be filled in the mandatory fields of generating E-way Bill?

Many assessees are confused  while generating E-way Bill for export

Today I am going to clarify on few points which will help you while generating E-way Bill in case of Export.

Following are the mandatory Fields for generating E-way Bill

  1. Transaction Type
  2. Sub Type
  3. Document Type
  4. Document No.
  5. Bill From – GSTIN and State
  6. Dispatch From – Pin Code & State
  7. Bill To – GSTIN and State
  8. Ship to – Pin code & State
  9. Item Details – HSN & Value/Taxable Value
  10. Transportation Details – Transporter ID and Approximate Distance (in k.m.)

What Data we need to enter in the above mandatory Fields

  1. Transaction Type – Outward
  2. Sub Type – Export
  3. Document Type – Tax Invoice (which shall carry an endorsementSUPPLY MEANT FOR EXPORT ON PAYMENT OF INTEGRATED TAX” or “SUPPLY MEANT FOR EXPORT UNDER BOND OR LETTER OF UNDERTAKING WITHOUT PAYMENT OF INTEGRATED TAX”
  4. Document No. – Tax Invoice no.
  5. Bill From – Supplier GSTIN and State
  6. Dispatch From – Mention Pin code and select State from where Goods are moving
  7. Ship To– In this since the recipient is unregistered, mention “URP” in GSTIN Column and in State – select “other countries”
  8. Ship To– Pin Code “999999” (6 times 9) and in State – select “Other countries”
  9. Item Details – HSN Code of Goods being exported and Value of Goods
  10. Transportation Details – Mention Transporter ID/ GSTIN No. of Transporter

Now the last and crucial question is “How the approximate Distance has to be calculated”

Answer to the above is ” Distance is to be calculated from the place from where the Goods are being dispatched upto the place from where the goods are leaving the country, after the custom clearance and not to the place of recipient.

For Queries you can reach me at my mail id camukuljain01@gmail.com

You can also read my other Articles on E-way Bill

Who is required to generate E-way Bill ?

How to track Eway bills generated against our GSTN by third party

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32 Comments

  1. Sharad Chapke says:

    at the time of Export can we generate E-Way Bill i.e we are sending Material to Dubai We are in pune and port by Air shipment in Andheri can we genrate E-way Bill

  2. Chaitanya Kumar says:

    what will i do.. in case of multiple transport for eg

    i am from JODHPUR (Rajasthan) and i have to ship the goods to kathmandu, nepal..
    goods will booked firstly from Jodhpur to Faridabad then
    Faridabad to kathmandu
    two transporter and involved

    Thanks

    1. RAM SHANKER says:

      EXPROT CASE TRANCTION TYPE ; REGUALR

      IF THE CONSINGMET BILL TO U.K. MATERAL SEND TO USA PORT THEN TRANSCTION TYPY WILL BE REGUALR OR BILL TO SHIP TO IN EWAY BILL

  3. Aryabhatta Tech Park says:

    Sir,
    We are sending sample of material to UK Material worth Rs 1500/-.My confusion is whether we have to generate E WAY Bill for sample produdct allso ?. If Yes In Part B what information we should mention Becoz we are sending through Post.

  4. Kishor Karnik says:

    Export generation of E-Way Bill
    After completing required information, when we enter in to section Bill To
    Under this column mentioning
    Name
    GSTIN : URP
    State: Other Country
    We go to part Ship To
    Address : added
    Place : nAME OF PLACE
    pIN cODE : 999999

  5. SURESH SHARMA says:

    Dear All

    we are export the material for Yaman so my problem is that when we are generate the e- way bill which party address mention in ship to

  6. Madhabi Roy says:

    Ship to address is address of port or address of exporter ?

    Or should we just enter the pincode 99999 and leave the address blank?

  7. ARJUN M SENVA says:

    Dear Sir,
    we are going to dispatch material to Bangladesh
    and we have some confussion about to genetate e-way bill
    first we booked material from himatnagar to ahmedabad in other vehicle than ahmedabad to petrapole port in other vehicle
    than how we genetate e-way bill

  8. SHASHANK says:

    In case of Exports with payment of IGST, which invoice number will be mentioned on the Tax Invoice(i.e. Invoice Number of the export invoice or we have start a new tax invoice series) ?

  9. Sridhar S V says:

    Dear Sir,

    Regarding E way Bill System

    In Case of Shifting JCB Machine For works Contarct
    One place to some long Distance another Place.
    How to raise Eway Bill for this case

  10. VENKATESHA RAMAGIRI says:

    SIR
    WE AHVE EXPORTED ON HYDRAULIC MACHINERY TO NEPAL , IN THREE TRUCKS . WE HAVE RAISED ONE INVOICE FOR THE WHOLE MACHINE AND E WAY BILL FOR THE SAME . NOW THE AGENT IS ASKING US SEPERATE E WAY BILL FOR THE EACH VEHICLE , AS IT IS NOT POSSIBLE IN THE E WAY BILL, WE ARE CONFUSED HOW TO GNERATE THE E WAY BILL . WITH OUT THE E WAYB ILL FOR THE SEPARATE VEHCILE IS IT NOT POSSIBLE TO CLEAR THE GOODS AT THE BORDER. AS WE AHVE RECEIVED THE LC IN WHOLE AMOUNT , WHAT WE AHVE TO DO. PLEASEGUIDE US

  11. Naresh says:

    Sir,
    I have below questions to clear the concept.

    1) If we send material to ICD which is only 25KM from the place of supply, after that material will be shifted to the port for Export from country. The distance from ICD to Port is approx 350 KM.

    Which distance should be mentioned in E-Waybill ?
    Please Confirm.

  12. ASHISH says:

    what will i do.. in case of multiple transport for eg

    i am from hisar (haryana).. and i have to ship the goods to kathmandu, nepal..
    goods will booked firstly from hisar to delhi then
    delhi to kathmandu
    two transporter and involved

    regards
    Ashish singal
    YASHITA EXPORTS
    HISSAR 90345133667

  13. Mitesh Ashar says:

    In West Bengal, the intra state e waybill generation has not yet been mandated.

    Exports are considered inter state supplies.

    Are e-way bills mandatory at present?

    We have sent shipments in April without e-way bills. If it was mandatory, then what are our consequential liabilities?

  14. Pradeep Kamble says:

    at the time of Export can we generate E-Way Bill i.e we are sending Material to Dubai
    We are in Rabale and port by Air shipment in Andheri
    can we genrate E-way Bill

  15. RRAHYUDU says:

    In Case of Merchant Exporter, Exporter will direct the supplier to deliver at CFS Address instead of Registered address… in that case how the suppliers will generate E way Bill….(invoice will generate by supplier billing address with registered address and delivery at CFS)

  16. Dipak Tapse says:

    Bill of entry is generated after reaching customs place, first we have to move up to customs via road. How can we select bill of entry in document type?

  17. Kishore says:

    Sir, thanking you very much for providing the information about waybill generation incase of supplies made to Exports. In this regard, my doubt is : For Distance, is it upto Port (Chennai port, Vizag ports, etc.,) or Border of India ? If port, we calculate and mention. If Border of India, how we knows ? Please clarify in this regard ?

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