Directorate General of Foreign Trade (DGFT) has issued Trade Notice No. 32/2024-25, dated February 28, 2025, addressing difficulties faced by exporters in closing Advance Authorisations (AA) due to space limitations in the description column of shipping bills. The online system currently restricts item descriptions to 120 characters, leading to discrepancies between shipping bills and export invoices. As a result, exporters receive deficiency notices for non-compliance with Para 4.42 (iii) of the Foreign Trade Policy (FTP) 2023.
To resolve this issue, DGFT has directed Regional Authorities (RAs) to verify the complete description of export items by referring to self-attested GST system-generated e-invoices. Exporters encountering this issue must upload these e-invoices along with all other prescribed documents when applying for Redemption/EODC of their Advance Authorisations.
This directive, issued with the approval of the DGFT, aims to facilitate smoother processing of AA closures and minimize delays caused by system limitations.
Government of India
Ministry of Commerce & Industry
Department of Commerce
Directorate General of Foreign Trade
Vanijya Bhawan, New Delhi
Trade Notice No. 32/2024-25-DGFT| Dated: 28th February 2025
To,
1. Member of Trade & Industry
2. All Export Promotion Council & Commodity Boards
3. All Regional Authorities
Subject: Difficulty in closure of Advance Authorisation due to space constraints in the description column of the shipping bills-reg.
It has came to the notice of this Directorate that in the process of closure of AA through the online system, certain issues are being faced by exporters due to inability of the system to capture complete description of the export items as per the export invoice. Item description with more than 120 characters, may not completely reflected in Shipping Bills. In such cases, deficiencies are raised by RA for non compliance of Para 4.42 (iii) of FTP 2023.
2. Therefore, it is directed that wherever such difficulties are encountered, RAs may corroborate the complete description of the export item and decide such cases on the basis of self attested copies of GST system generated e- invoices.
3. In such cases, the aforesaid documents may be uploaded along with all the other prescribed documents for Redemption/EODC of Advance Authorisations.
4. This is issued with the approval of the DGFT.
(K. M. Harilal)
Joint Director General of Foreign Trade
Email id: km.harilal@nic.in
01123038709
[Issued from File No.: 01/94/180/047/AM25/PC-4]
