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In today’s tech era holding and maintaining physical share certificates are tough and in case the same have been misplaced then it is even more painful to get those share certificates back from the Company.

Let’s discuss briefly how you can get your certificates back to you:

Can duplicate Share Certificates be issued: Certainly Yes, Under the provisions of Rule 6(2)(a) to (c) of the Companies (Share Capital and Debentures) Rules, 2014, duplicate share certificates can be issued by the Company on submission of proof that you were actually owning the shares and other supporting documents such indemnity bond, copy of FIR lodged for lost of share certificates, etc.

Loss of Share Certificate Misplace of Share Certificate

Fees/ Cost of Duplicate Share Certificate: Generally, Companies do not charge anything however it may depend on Company to Company but you may need to pay Rs. 50/- per share certificate maximum (Except Out-of-Pocket expense, if any), beyond that the Company can not charge.

How to get the Duplicate Share Certificates: Write a letter/ email to the Company along with all the details of your membership in the Company like name, folio number, no of shares held, no. share certificate, distinctive numbers, etc. along with in advance you can lodge a complaint with the police station where the certificates have been lost/ misplaced and submit an indemnity bond & an affidavit on non-judicial stamp paper.

 Time required for receipt of new/ duplicate share certificate: Under the Provisions of Companies act a Company needs to issue the certificate within a period of 3 months from the date of receipt of all the valid documents. In order to avoid any delay, you need to submit all the documents at one trench, without waiting for the Company to ask for further documents.

Once all the above requirement is complete, you will receive the new/ duplicate share certificate at your address given to the Company.

Author Bio

I Gajendra Singh Sengar, Practicing Company Secretary at Raipur Chhattisgarh engaged in the field of Advisory Services, Secretarial Services, Company Registrations, Startups, Import-Export, Registrations & Licensings, and all other allied services. View Full Profile

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June 2024