Private Limited Company is the most popular form of starting a business, there are various compliances which are required to be followed once your business is incorporated.
Here is a list of compliances for the Private Company:
| Sr. No. | Particulars | Due Dates/Status |
| 1. | Company Name Board | Every Company shall paint or affix its name, and the address of its registered office, and keep the same painted or affixed, on the outside of every office or place in which its business is carried on, in a conspicuous position, in legible letters. |
| 2. | Letter Head of Company | Every Company shall get its name, address of registered office, CIN, telephone and email printed on all business letters, billheads, letter papers, Notices and other official publications. |
| 3. | First Board Meeting | Every Company is required to hold first Board Meeting within 30 days of incorporation of Company |
| 4. | MBP-1 | Every director at:
‐ First meeting in which he participates as director; or ‐ First meeting of Board in every FY; or ‐ Whenever there is change in disclosures disclosure his interest in form MBP-1 |
| 5. | DIR 8 | Every director shall inform to the Company about his disqualification in Form DIR-8 before he is appointed or re-appointed. |
| 6. | Appointment of First Auditor | Every Company is required to Appoint of first auditor in Board meeting within 30 days of incorporation.
Term of Auditor will be up to First AGM. Filing of ADT-1 is optional |
| 7. | Issue of Share Certificate | The Company is required to issue Share Certificates to the subscribers of memorandum within 60 days of Incorporation of Company. |
| 8. | Declaration of Commencement of Business | Every company is required to file e Form INC 20A with Registrar of Companies within 180 days of its Incorporation for commencement of its busines that every subscriber to the memorandum has paid the value of the shares agreed to be taken by him on the date of making of such declaration. |
| 9. | Subsequent Board Meetings | Every Company other than One Person Company, Small Company, Section 8 Company and dormant Company is require to hold minimum 4 Board meetings in a calendar year
And not more than 120 days gap should be there between two meetings For One Person Company, small company and dormant company, minimum two meetings in each half of calendar year with minimum gap of 90 days. |
| 10. | First Annual General Meeting | Every Company is required to hold first Annual General Meeting within a period of Nine months from the date of closing of the first financial year of the Company |
| 11. | Appointment of Subsequent Auditor in First AGM | Auditor will be appointed for 5 years in AGM from the conclusion of that meeting till the conclusion of its 6th annual general meeting,
E -Form ADT-1 will be filed within 15 days from AGM |
| 12. | Filing of Financial Statements i.e. E-form AOC-4 | Within 30 days of Annual General Meeting |
| 13. | Filing of Annual Return i.e. E -form MGT-7 | Within 60 days of Annual General Meeting. |
| 14. | Directors KYC | Every Director has to file DIR 3 KYC on or before 30th of September |
| 15. | E-Form MSME-I | Every Company having outstanding payments dues to micro and small enterprises and in case the payment of the same is pending beyond 45 days, then the Company has to furnish details as per the following timeline:
For April to September by 31st October For October to March by 30th April |
| 16. | E-Form DPT-3 | Company having any outstanding loan/amount as on 31st March of every financial year has to furnish details and bifurcation of such outstanding amount irrespective of the fact whether such amount is falling under the definition of deposit or not by 30th June. |
| 17. | Maintenance of Statutory Registers, Minutes books and records | All the Companies are advised to maintain statutory registers in the prescribed format such as register of members, register of charges, register of directors and KMP, register of loan and guarantee etc.
Minutes of Board meeting and general meeting, Attendance Register, Books of Accounts etc. are required to be maintained. The attendance register shall be preserved for a period of at least eight financial years from the date of last entry made therein and may be destroyed thereafter with the approval of the Board. Minutes of all Meetings shall be preserved permanently in physical or in electronic form with Timestamp. |
| 18 | Proof of circulation of Notice, Draft and Signed Minutes | Required to be maintained for a period of 3 years from the date of meeting. |
You may contact the author for further information at +91-8511772947 or corpcompliance07@outlook.com
Disclaimer: The entire contents of this document have been prepared on the basis of relevant provisions and as per the information existing at the time of the preparation. In No Event Shall I Shall Be Liable for Any Result Arising Out of Or in Connection with the Use of the Information.
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